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BPW 2-20-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, February 20, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor Brainard called the meeting to order at 10:04 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. MINUTES Minutes from the February 6, 2019, Regular Meeting were approved 2-0 (Brainard abstained). BID/QUOTE OPENINGS AND AWARDS Quote Award for Lowes Way Sewer Lining; John Duffy, Director of the Department of Utilities, announced that Instiform Technologies was the lowest and most responsive in the amount of $50,295.00. Board Member Burke moved to award the bid to Instiform Technologies in the amount of$50,295.00. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services;Arc Acquisition (US), Inc; ($82,934.60); Various Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($10,599.50); Tree Work— Urban Forestry; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Pearson Ford, Inc; ($618,923.08); Patrol Explorers; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Kimley-Horn and Associates, Inc; ($28,400.00); 96th Street Corridor Roundabout Enhancements;Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Reflecting Pond; Remote Control Submarine Event;August 10 and 11, 2019; 7:00 a.m. —5:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. IRequest to Use Center Green/Igloo; Wedding; March 2, 2019; 5:30 p.m. —8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use/Close City Streets; Fundraiser;August 3, 2019; 4:00 p.m. — 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Festival; July 2-5, 2019; 8:00 a.m. —3:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use/Close City Streets; City of Carmel Home Place Welcome Celebration; March 2, 2019; 11:00 a.m. —4:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use Parking Spaces; Trolley Pick-up/Drop-off Nov 29-30, Dec 6-7, Dec 13-14, Dec 20- 21, 2019; 6:00 a.m. —12:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use Civic Square Gazebo; Family Reunion;July 20, 2019; 12:00 p.m. —10:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. OTHER IUniform Conflict of Interest Disclosure Statement; Michael Brisco; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Uniform Conflict of Interest Disclosure Statement; Brad Sombke; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Uniform Conflict of Interest Disclosure Statement; Gregory A Webb; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Uniform Conflict of Interest Disclosure Statement; Douglas C Haney; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Curb Cut/Storm Water Variance/Construction Entrance; Freddy's Frozen Custard— 9701 North Michigan; Eric Gleissner, Civil Site Group; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restrictions; 1711 W 116`h Street; Rodney Johnson, IPL; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Duke Energy—Cool Creek Estates— Utility Pole Replacement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Stormwater Technical Standards Variances; Home 2 Suites—12845 Old Meridian; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IRequest for Consent to Encroach; 2732 Matt Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 2881 Hazel Foster Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 2861 Jeremy Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 2882 Hazel Foster Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14351 Jeremy.Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 2841 Hazel Foster Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 2732 Matt Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 2881 Hazel Foster Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 2861 Jeremy Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 2882 Hazel Foster Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14351 Jeremy Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 2841 Hazel Foster Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD-ONS Board Member Burke moved to add-on item for Agreement Between the City of Carmel and Fraternal Order of Police Lodge #185; Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Agreement Between the City of Carmel and Carmel Professional Fire Fighters International Association of Fire Fighters Local 4444; Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to add-on item for Facility Use Request; Gazebo; Community Solidarity Vigil; February 23, 2019; Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IBoard Member Burke moved to add-on item for City of Carmel Health Plan Amendment; ; Member Watson seconded. Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:11 a.m. 2 , c /,,kO ff---3 Chri . e S. Pauley—Cl k-Treasurer Approved an—, /-- -1/l'I'Aro'fil*‘ or James Brainard ATT T: i hristine S. Pauley- erk-Treasurer