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BPW 2-6-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, February 6, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the January 23, 2019, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Quote Opening for 2019 Mulching;Board Member Burke opened the quotes and read them aloud: IContractor Quote TMT Inc $73,650.00 Mainscape $68,125.00 Quote Opening for Lowes Way Sewer Lining;John Duffy, Director of the Department of Utilities Contractor Quote Instiform Technologies $50,295.00 Granite Inliner $86,800.00 Proposal Opening for Mixers; Board Member Burke opened the proposals and gave them to John Duffy, Director of the Department of Utilities PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-02-06-19-01; Sanctuary at 116`h Street, Section 4B; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ICONTRACTS Request for Purchase of Goods and Services; CrossRoad Engineers; ($20,000.00); 2019 On-Call Engineering and Inspection Services;Additional Services #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Earth Networks; ($4,100.00); 5 Year Maintenance PTZ Camera/Weather Station; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Blue Grass Farms, Inc; ($60,000.00); Tress; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Malinowski Consulting, Inc; ($9,500.00); Recoup Medicaid Fees Year End;Additional Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Beth Maier d/b/a Beth Maier Photography; ($7,000.00); Event Photography Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Nelson/Nygaard Consulting Assoc, Inc; ($110,135.00); Transit Plan; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services;American Structurepoint, Inc; ($20,000.00); Building Repairs and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Purchase of Goods and Services; Morphey Construction, Inc; ($98,316.00); Village of West Clay Underdrain Replacement—Construction; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Gradex; ($25,344.25);North Range Line Road Reconstruction—Project#16-ENG-49; CO#2; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Calumet Civil Contractors; ($5,900.00);North Range Line Road Reconstruction—Project#16-SW-08(2); CO #3; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Amend Use of Parking Spaces/Palladium Center Green; Festival of Ice; February 21 -23, 2019; 8:00 a.m. —6:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Caucus Room; Family History Meeting; February 25, 2019; 1:00 p.m. —3:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest to Use/Close City Streets; Shamrock the District Tent Party; March 15-18, 2019; 12:00 p.m. —12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Monon &Main Plaza;Arts Festival; September 27-29, 2019; 4:00 p.m. —8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest to Use/Close City Streets; Glass Forming Workshop During Meet Me on Main; May 11, 2019; 7:00 a.m. —11:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Glass Forming Workshop During Meet Me on Main;August 10, 2019; 7:00 a.m. —11:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Chinese Mooncake Festival;August 10, 2019; 6:00 p.m. —8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Veteran's Plaza; City of Carmel Memorial Day Ceremony; May 24, 2019; 7:00 a.m. —11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets and Use Sophia Square; Carmel on Canvas; September 13-15, 2019; 6:00 a.m. — 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Center Green; City of Carmel Holiday on Center Green; November 16, 2019; 9:00 a.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Civic Square Gazebo; Wedding Ceremony;April 27, 2019; 4:30 p.m. —5:45 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. OTHER Uniform Conflict of Interest Disclosure Statement; Mark Voskuhl; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Uniform Conflict of Interest Disclosure Statement; Scott K Osborne; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Curb Cut/Curb Cut Vacation; 910 Oswego Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Additional Curb Cut; 14350 Oak Ridge Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Street Closure/Lane Restrictions/Path Closures; Gray Road from 96`h to 116th; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Sidewalk Closure/Open Pavement Cut; 350 Veterans Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Curb Cut Request/Curb Cut Vacation; 651 1 sf Ave NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. I Request for Street Closure/Open Pavement Cut; 930 Auman Drive East; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Street Closure/Open Pavement Cut; 941 Oswego Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Sidewalk Closure/Open Pavement Cut; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 421 W Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 421 W Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD-ONS Board Member Burke moved to add-on item for Amendment to Master Governmental Lease Agreement; Regions Bank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. I Board Member Burke moved to add-on item; Request for Purchase of Goods and Services; Innovative Corp; ($5,996.00); Fabricate and Install 4 Sets of Lockers—Station 43; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the tin at 10:08 a.m. ristine S. Pauley— erk-Treasurer J—..tj Approved M or James Brainard ATT ST -- ' , , , ristine S. Pauley- Clerk-Treasurer