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BPW 1-23-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, January 23, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10.01 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the January 9, 2019, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Quote Opening for Village of West Clay Underdrain Replacement—Project#19-01; Board Member IBurke opened the bids and read them aloud: Contractor Bid Morphey Construction $66,508.00 TPI Utility Construction $141,400.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-01-23-19-08; Sanctuary at 116`h Street, Section 4B; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-01-23-19-09; Sanctuary at 1161h Street, Section 1; Erosion Control/Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-01-23-19-10; Indiana Spine Group Medical Office; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Resolution BPW-01-23-19-01;A Resolution of the City of Carmel Board of Public Works IAcknowledging Receipt of Contract; Matthew Stoddart; ($1,100.00); Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-01-23-19-02;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Shannon Gerasimchik; ($1,100.00); Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-01-23-19-03;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Stephan Koch; ($1,100.00); Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW-01-23-19-04;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract;Jeff Peterczak; ($1,100.00); Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW-01-23-19-05;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Lauren Klapec; ($1,100.00); Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW-01-23-19-06;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Greg Butauski; ($1,100.00); Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW-01-23-19-07;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Michael D. Stoddart; ($1,100.00); Performance Agreement for the Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Engledow, Inc.; ($91,340.95);Annual Flowers; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Cargill, Inc—Salt Division; ($555,000.00); Salt; Dave Huffman, Street Commissioner Request for Purchase of Goods and Services; Carmel Clay Historical Society, Inc; ($28,000.00); Archiving Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services;AG Productions, LLC; ($44,100.00); Online Video Content Management, Production and Analytics; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Dan McFeely Communications, LLC; ($110,000.00); Consulting Services for Economic Development; Board Member Burke moved to approve. Board IMember Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Meg&Associates, LLC; ($70,000.00); Event Planning; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW-01-23-19-12;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Vision Painting, Inc; ($94,872.00); Standard Form of Agreement Between Owner and Contractor—Brookshire Golf Club; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rollfast, Inc; ($29,500.00); Cycling Event Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW-01-23-19-11;A Resolution of the City of Carmel Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; Robert E. White II; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Indy Trolley, LLC; ($24,160.00); 2019 Trolley Services;Additional Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Toshiba Business Solutions; ($14,078.61); Master Lease Agreement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($63,704.45); Cedar Point; Concord Village; Greentree and Ironwood Drainage Improvements—Project#16-SW-59, 16-SW-60, 16-SW-61, & 16-SW-63; CO#1; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Purchase of Goods and Services; Smock Fansler; ($5,445.00); Gray Road RAB Landscaping Projects—Project#16-ENG-16, 16-ENG-54. & 16-ENG-55; CO #1; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; (-$31,989.50); Gray Road RAB Landscaping Projects—Project#16-ENG-16, 16-ENG-54. & 16-ENG-55; CO#2; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets and Use Civic Square Gazebo; The Lucky Clover 4-Miler; March 16, 2019; 10:00 a.m. — 11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Civic Square Gazebo (Council Chambers if Raining);National Day of Prayer; May 2, 2019; 12:00 p.m. —1:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Caucus Room;Annual Homeowners Association Meeting; February 28, 2019; 6:00 p.m. — 7:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use/Close City Streets; Meet Me on Main Valentine's Day Trolley; February 9, 2019; 5:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Caucus Room; Group Meeting;January 24, 2019; 6::30 p.m. —8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. • OTHER Resolution BPW 01-23-19-13;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant;Actors Theatre of Indiana; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-14;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; The Bigger Picture Film Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-15;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Booth Tarkington Civic Theatre; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-16;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Carmel Clay Historical Society; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-17;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Carmel Community Players, Inc; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IResolution BPW 01-23-19-18;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Carmel Fountain Square Committee; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-19;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Carmel Klavier, Inc; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-20;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Carmel Symphony Orchestra; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-21;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Central Indiana Dance Ensemble; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-22;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; CYT; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-23;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; The Great American Songbook Foundation; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW 01-23-19-24;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Gregory Hancock Dance Theatre; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW 01-23-19-25;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Salon Patrons Association; Board Member Burke moved to approve. IBoard Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-26;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Indiana Association of Chinese Americans; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-27;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Indiana Ballet Conservatory; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-28;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Indiana Music Education Association Foundation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-29;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Indiana Wind Symphony; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-30;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; The Indianapolis Children's Choir; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-31;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Indianapolis Opera; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-32;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; The Indianapolis Symphonic Choir; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-33;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; International Talent Academy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 01-23-19-34;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant;Janus Developmental Services, Inc; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW 01-23-19-35;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; M3 Theatre Camp; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW 01-23-19-36;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; Museum of Miniature Houses; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW 01-23-19-37;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; The Cat, Ltd; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for New Curb Cut; 10439 Commerce Drive—Onyx Office Suites; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Lane Restrictions— Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions and Waiver of BPW Resolution No. 04-28-17-01; 96th &Shelborne Road and Mayflower Park Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Road Closure/Open Pavement Cut; 11216 Rolling Spring Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Right of Way Dedication; 126`h &Kinzer Ave; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Secondary Plat; Cooper Run; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01;AT&T—141 s`&Shelborne; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Consent to Encroach; 11585 Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Consent to Encroach; Waylo Properties, LLC—2828 E. 96`h Street; 96th &Haverstick RAB Project; Waylo Properties, LLC, Property Owners; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Variance; 11585 Shelborne Road;James &Maryann Snyder, Homeowners. Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Board Member Watson moved to award Quote Opening for Village of West Clay Underdrain Replacement—Project#19-01 to Morphey Construction in the amount of$66,508.00. Board Member Watson seconded Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the e in at 10:17 a.M. --- --/c1, 1, Christine S. Pauley Clerk-Treasure "\ Approved 4t.-4- `ayor James Brainard ATTES . Chris ' e S. Pauley,- Clerk-Treasure