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BPW 1-9-19 Minutes Board of Public Works and Safety Meeting Agenda Wednesday, January 9, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10:01 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk-Treasurer Christine Pauley and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the December19, 2018, Regular Meeting were approved 2-0. PERFORMANCE RELEASE APPROVAL REQUESTS IResolution BPW-01-09-19-01; Legacy Projects; Liners/BMP/Common Area Walk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($310,000.00); 2017 Bond Projects Right of Way Services; Additional Services#3;Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; PCMG, Inc; ($32,059.50); Various Technology Needs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; PKS Construction, Inc; ($47,363.00); Installation of Stairs and Expand Audio and Visual Scope of Work; Change Order#4—Brookshire Golf Clubhouse, Bath House &Pool Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gaylor Electric; ($32,814.00); Furnish and Install Additional Low Voltage Package, Additional Power, and Rough-In for A/V Package ; Change Order #6—Brookshire Golf Clubhouse, Bath House &Pool Project;Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Purchase of Goods and Services; White Construction; (-$1,830.60); Main St. &Gray Road; Main St. Path; Carey Road and Main St. Path—Project#16-ENG-55; CO#3;Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($6,636.65); Main St. & Gray Road; Main St. Path; Carey Road and Main St. Path—Project#16-ENG-55; CO #4; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Purchase of Goods and Services; White Construction; ($159,546.80); Main St. & Gray Road; Main St. Path; Carey Road and Main St. Path—Project#16-ENG-55; CO#5;Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; (-$457,122.88); Main St. Reconstruction from Illinois to Old Meridian—Project#14-06; CO #9; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($11,259.14); Main St. Reconstruction from Illinois to Old Meridian—Project#14-06; CO #10;Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; E&B Paving; ($536,103.54); Main St. Reconstruction from Illinois to Old Meridian—Project#14-06; CO#11; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Crider& Crider; (-$27,966.64); Jumper Lane Culvert Replacement—Project#16-SW-79; CO#1;Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY IRequest to Use/Close City Streets; 50th Annual Sam Costa Half Marathon and Quarter Marathon; March 23, 2019; 9:00 a.m. — 12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Palladium Center Green/Adjacent Drives and Sidewalks/James Building Parking Garage and Restrooms/South Lawn of Veteran's Plaza/Parking Spaces on the East Side of SW 3rd Ave; Carmel Farmer's Market; May 4`h—September 28`h, 2019; 6:00 a.m. — 1:00 p.m. (June 8`h; 6 a.m. —5:30 p.m.); Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. OTHER Request for Lane Restrictions/Road Closures/Open Pavement Cut; 1032/1034 Oswego Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Curb Cut; 14563 Autumn Woods Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restrictions/Path Closures; Gray Road From 96`h to 116`h; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Stormwater Technical Standards Variances; The Grove at Legacy, Section 3; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Grant Perpetual Storm Water Quality Management Easement; Dermatology, Inc; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; IPL— 1050 W 106th St; New Utility Pole; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Variance; 130 1 st Street NW—Driveway Width Variance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD-ONS Board Member Burke moved to add-on item for request to Use Parking Space; Festival of Ice; January 11-13, 2019; 4:00 p.m. —5:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the mee ' t 10:04 a.m. ____ _02 Chr tine S. Pauley lerk-Treasurer Approved M or J-a es Brainard AT S ristine S. Pauley- Clerk-Treasurer