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BPW 3-6-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, March 6, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor Brainard called the meeting to order at 10:04 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. MINUTES Minutes from the February 20, 2019, Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS IProposal Opening for Return Sludge Pumps; Mayor Brainard opened the bids and read the company aloud. HPT Xylem American Pump Repair and Service, Inc Quote Opening for 2019 Topiaries; Mayor Brainard opened the quotes and read them aloud. Contractor Quote Engledow $35,998.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-03-06-19-01; The Range Pet Lodge; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Clark Dietz, Inc.; ($9,700.00); 106th Street and Towne IRoad Roundabout-Inspection;Additional Services #5a; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IRequest for Purchase of Goods and Services; C HA Consulting; ($24,800.00); 96th Street and Keystone Parkway—Additional Design;Additional Services #9; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; C HA Consulting; ($115,100.00); Gray Road Trail— 106th Street to 116th Street-Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; C HA Consulting; ($107,900.00); Gray Road Trail— 136th Street to 146th Street-Design;Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services;American Structurepoint, Inc.; ($211,190.00); 2019 Program Management Services Associated with 2016 COLT Bond;Additional Services #36; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services;Angel Oak Tree Care; ($75,000.00); Tree Removal and Other Landscape Services;Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Pinnacle Mailing Products, LLC; ($2,000.00); Postage Meter Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; TruGreen; ($8,463.60); Treatments;Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; TMT, Inc; ($75,000.00); Tree Work;Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($68.125.00); Mulching;Additional Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; PKS Construction, Inc; ($15,400.00); Building Repairs and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; PCMG, Inc; ($124,000.00); VMWare Host Server; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; (-$356,269.67); Veterans Way—Project I #17-ENG-01; CO #7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; ($68,110.98); 96`h Street and Keystone Parkway—Project#16-ENG-05; CO#6; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; HIS Contractors; (-$17,875.62); Culvert#36 Replacement Project—Project#16-SW-08; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Council Chambers; Republican Primary Candidate Forum;April 23, 2019; 5:30 p.m. —10:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use/Close City Streets; St. Patrick's Day Celebration; March 16, 2019; 12:00 p.m. —5:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. IRequest to Use/Close City Streets; Block/Alley Party;April 26, 2019; 4:00 p.m. —8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. OTHER Request for Parking Space Closure; M,Ilnsurance—580 Veterans Way; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Driveway Variance/Additional Curb Cut; 10101 North Meridian—New Hotel; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 75 Nappanee; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restriction/Path Closure/Construction Entrance/Open Pavement Cut; 106`h & Gray Road—Marathon Pipeline; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restriction and Waiver of BPW Resolution No. 04-28-17-01; 116`h Street from Ditch Road to Temple Drive; Board Member Burke moved to approve. Board Member Watson II seconded Request approved 3-0. Request for Open Pavement Cut/Lane Restrictions; 10610 N. Pennsylvania; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I Request for Re plat; Reserve at Spring Mill Parcels 69B and 70B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:09 a.m. n V / \Christine S. Pauley—Clerk-Treasurer Approved ayor James rainard ATTES ( -il '' 7/ ' 61() -‘( Christine S. Pauley- Clerk-Treasurer