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BPW 4-3-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, April 3, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10:05 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the March 20, 2019, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Duke Energy Relocation Plans Phase 2 North (17-ENG-01); Board Member Burke Iopened the quotes and read them aloud: Contractor Bid Morphey Construction $4,855,000.00 White Construction $4,878,000.00 Bid Opening for 2019 Paving; Board Member Burke opened the quotes and read them aloud: Contractor Bid Milestone $6,714,464.35 E&B Paving $5,714,475.65 Harding Group $4,749,985.50 Rieth-Riley $4,966,710.71 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-04-03-19-01; Sanctuary at 116th Street, Section 4B; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IResolution BPW-04-03-19-02; 11939 Building Project; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-04-03-19-03; 106th Street Force Main; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-04-03-19-04; St. Christopher's Episcopal Church; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Crider & Crider; ($14,883.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #2; CO#4; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; PKS Construction, Inc; (-$3,289.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #6; CO#6; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; C&T Design &Equipment Company, Inc; ($571.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #20; CO#1; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Fredericks, Inc; ($4,123.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #7; CO#2; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Vision Painting, Inc; (-$3,339.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #11; CO #1; Board Member Burke moved Ito approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Pearson Ford, Inc; ($33,316.00); 2020 Police Ford Explorer; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Kelly Chevrolet, Inc; ($35,940.00); 2019 Chevy Tahoe 4x4; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Kahlo Jeep, Inc; ($27,074.00); Dodge 1500 Crew Cab 4x4; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; PCMG, Inc; ($162,255.00); Various Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; BBI Holdings, LLC d/b/a Corvus Janitorial Systems of Indianapolis; ($3,540.00); Cleaning Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($25,747.36); Shelborne Road Multi-Use Path—Project#16-ENG-69; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; (-$425,662.78); 6th Street SW; 4`h & Range Line and Veterans Way—Project#17-ENG-13; CO #8-Final; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Uniform Conflict of Interest Disclosure Statement; Nancy Heck; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Noah's Event Venue— 13315 Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Way Improvement Agreement; 96th &Hazel Dell Parkway Project;American Aggregates Corporation; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Open Pavement Cut/Lane Restriction; 12845 Old Meridian; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Use of City Sidewalk; Papa Fattoush—23 East Main Street; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Use of City Sidewalk;Anthony's Chop House—201 West Main Street; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IBoard Member Burke moved to approve the bid award for Duke Energy Relocation Plans Phase 2 North (17-ENG-01);Jeremy Kashman, City Engineer presented that Morphey Construction was the lowest and most responsive bidder. Board Member Watson seconded. The bid was awarded to Morphey Construction in the amount of$4,855,00. ADJOURNMENT Board Member Burke adjourned the meeting at 10.31 a.m. '1 i //.(ltdey ChrCLK.9 tine S. Pauley—Clerk-Treasurer Approved r James Brainard ATT 1 I ( vv6stitioV Christine S. Pauley- Clerk-Treasu er