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BPW 3-20-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, March 20, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor Brainard called the meeting to order at 10:04 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. MINUTES Minutes from the March 6, 2019, Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Multi-Use Path Along 136th St.from Rangeline Rd. to Stadium Dr. (18-ENG-08); Mayor Brainard opened the bids and read them aloud. Contractor Bid Schutt-Lookabill Co. $1,775,981.08 Morphey Construction $1,871,000.00 Calumet Civil Contractors $1,883,000.00 Beaty Construction $1,951,000.00 Clark Dietz $2,093,590.00 Millennium Contractors $2,238,815.00 Bid Opening for Jordan Woods Stormwater Pond Improvements (15-16); Mayor Brainard opened the bids and read them aloud. Contractor Bid Wadsworth Golf Construction Co. $497,536.00 Mid-America Golf&Landscape $518,041.76 Gradex, Inc. $648,603.27 White onstruction $714,000.00 Proposal Opening for RFP 3-19 Ultraviolet Disinfection System; Mayor Brainard opened the bids and read the company aloud. ITrojan Technologies Xylem Quote Opening for Asphalt Spreader; Mayor Brainard opened the bids and read them aloud. Contractor Bid J Hoit&Assoc $25,247.15 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-03-20-19-03; One One Six College Apartments; Erosion Control/Right of Way/Guilford Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-03-20-19-04; Village of West Clay, Section 10010E; Right of Way/Street Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; PKS Construction, Inc; ($36,405.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #6; CO#5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Fredericks, Inc; (-$1,752.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #7; CO#1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IRequest for Purchase of Goods and Services; Shiel Sexton Company, Inc; ($5,963.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #3; CO #6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Performance Contracting, Inc; (-$2,772.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #8; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; DEEM, LLC; ($5,722.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #15; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gaylor Electric, Inc; ($10,455.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #17; CO #7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gaylor Electric, Inc; (-$808.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #17; CO #8; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Performance Contracting, Inc; ($11,113.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #8; CO#4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Shiel Sexton Company, Inc; ($1,000.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #3; CO#7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IRequest for Purchase of Goods and Services; The Blakley Corp; ($2,860.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #10; CO#10; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Purdy, LLC; (-$3,252.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #4; CO#4; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; DEEM LLC; ($11,321.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #15; CO#5; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Resolution BPW-03-20-19-01;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; MuniServices, LLC;Amendment 1 to Professional Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Resolution BPW-03-20-19-02;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Carmel Clay Schools; Facility Use Agreement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. IRequest for Purchase of Goods and Services; Konica Minolta; ($8,100.00); Printer Lease; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Progressive Construction Services, Inc; ($78,889.00); Palladium & Tarkington—Replacing Granite Pieces; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley; (-$18,725.36); River Road Reconstruction —Project#16-ENG-80; CO #3, Final; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; E&B Paving; ($4,029.51); Cherry Creek Blvd Reconstruction—Project#18-ENG-16; CO#1; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Gradex; (-$126,974.16); Executive Drive &Range Line RAB—Project#16-ENG-38; CO#2; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Gradex; (-$12,242.15); 126th Street Improvements— Project#16-ENG-04; CO#5; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors; ($9,059.84); Small Structure Replacement#43 & #85—Project#16-SW-08(2); CO#4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY IRequest to Use/Close City Streets; Clay Middle School Fundraiser; September 14, 2019; 8:00 a.m. — 11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Amend Route for Use/Close City Streets; Carmel Marathon; March 30, 2019; 6:30 a.m. — 3:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo; Flag Day Concert;June 14, 2019; 3:00 p.m. — 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; Family History/Genealogy Meeting; March 25, April 22, May 29, June 24, July 22, August 26, 2019; 1:00 p.m. —3:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Speaker Presentation;April 3, 2019; 12:00 p.m. —3:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Girl Scout Meeting; March 27, 2019; 6:00 p.m. —8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IRequest to Use/Close City Streets; 3.17 Mile Road Race/Walk;August 29, 2019; 5:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo/Japanese Garden; Wedding Ceremony and Photo;July 5, 2019; 12:00 p.m. —8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Uniform Conflict of Interest Disclosure Statement; Brad Marcum; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restrictions/Open Pavement Cut; 650 E Carmel Dr; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Facilitate an Over-Lash of Fiber Optic Cable to Existing Aerial Cables; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane and Sidewalk Closure; Range Line Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Open Pavement Cut/Lane Restrictions; 867 W Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Additional Curb Cut; 14360 Oak Ridge Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 3304 Shelborne Woods Parkway; Board Member Burke moved to Iapprove. Board Member Watson seconded. Request approved 3-0. Request for Variance; 3304 Shelborne Woods Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 521 1 sr Ave NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 5422 N Grandin Hall Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeti : at 1l '.m. / ,7/ / (t, 1- / - istine S. Pauley Clerk-Treasurer Approved /3 ayor James Brainard ATT ,g/!� Christine S. Pauley- Clerk-Treasurer