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4-23-19 CC Meeting COMMON COUNCIL SPECIAL MEETING MINUTES TUESDAY, APRIL 23, 2019 - 5:30 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Council President Jeff Worrell; Council Members: Laura Campbell, Ronald E. Carter, Anthony Green, H. Bruce Kimball, Sue Finkam, Kevin D. Rider and Deputy Clerk Jacob Quinn were present. Council President Worrell called the meeting to order at 5:36 p.m. Councilor Carter led the Pledge of Allegiance. Official Business Corporation Counsel Doug Haney addressed Council on the statutory authority for Council to call this meeting. The official notice listed the following reason for calling the meeting: IIITHE PURPOSE OF THE MEETING IS TO EXERCISE THE COMMON COUNCIL'S STATUTORY POWER TO INVESTIGATE THE CLERK-TREASURER AND THE ABILITY OF HER OFFICE TO ADEQUATELY RESPOND TO AND ASSIST THE STATE BOARD OF ACCOUNTS DURING ITS ANNUAL CITY AUDIT AND TO OTHERWISE MANAGE THE CITY'S ACCOUNTS AND FINANCIAL AFFAIRS Corporation Counsel Haney stated that Council was within its authority to call this meeting. Council President Worrell stated the purpose of the meeting is to determine if the City can successfully complete the annual audit. Discussion with Clerk-Treasurer Christine Paulev Clerk-Treasurer Pauley gave Council an update on where the city stands in the audit process and gave an overview of the audit process in general. The Clerk-Treasurer stated that Marcia Powers, Dianne Walthall and the part-time hire would be filling the gap with the physical inventory list for the city,the annual SBOA audit and the City of Carmel Audit Committee. She explained to Council that everyone in her office is cross-trained on multiple tasks. Discussion with Ann Bingman Ann Bingman declined to take the discussion into an Executive Session. Ms. Bingman gave an overview 111 of her background and credentials. Ms. Bingman also gave an overview of where the city is at in the audit process prior to her termination, what the overall audit process looks like and her role in that process. She stated the City has just begun the audit by handing over the preliminary documents requested, which is probably about 30—40 percent of what is required for an audit. Additionally, she stated that there was no one suitably skilled in the office to handle some of the tasks she performed as well as handle the audit. 1 She stated that she has concerns the audit would get done in a timely manner. Lastly, Ms. Bingman discussed with Council the circumstances surrounding her termination. ICouncil President Worrell instructed Council to analyze and reflect on the information that had been learned at this meeting and give their recommendations on how to proceed. Councilor Rider moved to adjourn the meeting. Councilor Finkam seconded. There was no Council discussion. Council President Worrell called for the vote. The motion passed 7-0. Meeting was adjourned at 6:26 p.m. Respectfully submitted, KO ' 6(.-e---6.-- La‘- k-Treasurer C ' tine S. Pauley Approved, 4111 / Jeff 'o,' ,President ATT KD Christine S. Paule , Clerk-Treasurer I