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CorrespondenceA i,;. MrOluWAR DECORATIVE KNEE WALL Bi-5' •M 9 0 HARLESTON STREET 1WeuaD-To uNE 144b 4MOPAUTO FUELC -----— I AV p \ RRovoseDslcN O O � 5270 SF Q CSTORE Q O o° L FJ 33'-0' UNDERGROUND FUEL TANKS IS II II II II II II II II II II II II II II II II II II II III III ll B Q U Q C=J w ISSUE / TO DATE J � CLIENT 7.23.20 Q CLIENT 04.20 / CLIENT 8.1420 U f Q 0 a JOB200175M A001-5 CONCEPT PVJI Nelson & l�F Frankenbemyer, LLC Attorneys at Law 550 Congressional Blvd., Suite 210, Carmel, Indiana 46032 317-844-0106 JAMES E. SHINAVER LAWRENCE J. KEMPER JOHN B. FLATT FREDRIC LAWRENCE VALERIE L. MATHEIS** CHARLES D. FRANKENBERGER — Of Counsel JANE B. MERRILL — Of Counsel June 12, 2020 Via Entail Angie Conn Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 Re: Brenwick TND Communities, LLC Development Standards Variance Application Village of West Clay Dear Angie: JON C. DOBOSIEWICZ Land Use Professional *Also licensed in Kentucky **Also licensed in Illinois Enclosed please find Brenwick TND Communities, LLC Development Standards Variance Application for the Village of West Clay site (southwest corner of Towne Road and Harleston Street) regarding the layout for a proposed convenience store (with gas sales). Please confirm that this matter does not require TAC review, as we have not submitted a TAC application and that this matter would appear before the Board of Zoning Appeals at their July 27, 2020 meeting. Additionally on our call on earlier this week you mentioned access to the site from Towne Road. In this regard please find enclosed a copy of an approved Curd Cut Request for the Towne Road access which was approved by the Carmel BPW on April 4, 2018. Please confirm this approval is sufficient to address your questions related to access approval and let us know if any additional approvals are necessary to advance construction of the access as part of the Improvement Location Permit process after the BZA considers the subject Variance requests. Thank you for your assistance in this matter and should you have any questions please do not hesitate to contact me. Very truly yours, NELSON & FRANKENBERGER, LLC Jon Dobosiewicz, Land Use Professional Shestak, Joe From:Jeff Terp <jefft@vwcownersassn.com> Sent:Wednesday, July 1, 2020 8:41 AM To:Brett Dunn; Shestak, Joe Subject:RE: VOWC Gas Station Follow Up Flag:Follow up Flag Status:Completed **** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from unknown senders or unexpected email. **** Brett Great thought. The PRA Design Review Board has not approved the final lighting or landscape package. It really depends on the variance. I suspect this will be a particular review subject for the Board and I will make sure they have your thoughts and concerns. Jeff From: Brett Dunn <bdunn@blueandco.com> Sent: Tuesday, June 30, 2020 5:00 PM To: jshestak@carmel.in.gov Cc: Jeff Terp <jefft@vwcownersassn.com> Subject: VOWC Gas Station Mr. Shestak, I am writing you regarding the proposed VOWC gas station and the building variances requested by the developer. While I am overall in favor of this project, the lighting is a concern of mine. My house is located on Featherbell Ave and my bedroom window looks out to the east directly at the gas station. When there are not leaves on the trees, the existing lights at the liquor store and Puccini’s are so bright that we must pull our blinds down, even with us being located across the retention pond. As a solution I suggest that gas station adopt lighting practices found in cities that are part of the dark sky movement. This movement works to reduce light pollution by utilizing full-cutoff fixtures where the light is shielded from the top and sides so that little light is cast upward or onto public areas. Another feature of dark sky lighting is utilizing a “warm” color for the actual lighting. I believe this small change to the variation would greatly reduce the amount of light pollution emitted by the gas station. Please pass my concerns and suggestions on the relevant parties on the Board of Zoning appeals. Brett Dunn, CPA | Senior Accountant Blue & Co., LLC | phone/fax 317-428-6845 12800 N. Meridian, Suite 400 | Carmel, IN 46032 www.linkedin.com/in/bdunn099 | www.blueandco.com 1 T aama e ® ® a®a ■®a 111 aaaa: • ,J JAmEs BRA1NARll, MAYOR September 18, 2018 Michael Sloan Meridian Group Realty 110 N Delaware St, Ste. 200 Carmel, IN 46032 RE: TOWNE ROAD AND HARLESTON —CURB AND MEDIAN CUTS Mr. Sloan, You recently inquired into approvals for curb and median cuts regarding a proposed Family Express development on the vacant parcel at the SW corner of Towne Road and Harleston Street. On April 4, 2018, the Board of Public Works and Safety approved both a "right in, right out" driveway approach off of Towne Rd. along with a median cut on Towne to allow construction of a left turn lane onto Harleston St. The left turn lane is currently under construction. Because there has been no formal site plans submitted to the City of Carmel for review of a proposed development, no curb cuts along Harleston St. have been requested for approval at this time. Ultimately, Board of Public Works approval will be required for any additional proposed curb or median cuts. That being said, the Engineering Department is not opposed to additional curb cuts along Harleston St. similar to adjacent developments and would favorably recommend approval to the Board of Public works as part of our typical plan review process. Sincerely, eremy ;Ka s In 2ma � P.E. City Engineer DEPA6'I'AIENri OF ENGINEERING ONE OW SQL ARE, CARMEL, IN 46032 OFFICE 317571.2441 FAx 317571.2439 ENUIL engineering®carnie1An.gov 2460 Glebe Street Apt 338 Carmel, IN 46032-7175 10 March 2020 Hon. James Brainard, Mayor City of Carmel One Civic Square Carmel, IN 46032 Proposed Family Express in the Village of West Clay Uptown Dear Mayor Brainard: The Residents' Advisory Council represents the 200 residents at The Stratford. On behalf of those residents, our leadership group unanimously supports the variance for the proposed Family Express in West Clay. This facility will be the nearest neighbor to our residents, especially those in the cottages at the north end of the property. We fully support placing the building on the south border of the commercial property with the fueling stations on the north side bordering Harleston Street. There are several reasons for this recommendation. For example, the proposed variance will reduce the ambient light and noise from the facility by placing the focus of the business further from our residents. There also will be far better access for our residents who will not have to walk through the gas pumps and canopy to purchase groceries, and with this variance the tank trucks, supply trucks and customers vehicles will not pass within a few feet of our cottage residents. We know that the Family Express will be a welcome addition to our neighborhood, but the business will be much enhanced by the granting of this variance. Thank you for your consideration, and if you have questions, please contact me. Sincerely, Q1 Douglas L. Bosworth President, Residents Advisory Council The Stratford d.lbos39_@amail..com 217.722.1873 THE STRATFORD March 13, 2020 Hon. James Brainard, Mayor City of Carmel One Civic Square Carmel, IN 46032 Re: Family Express in the Village of West Clay Uptown Dear Mayor Brainard: As Executive Director of the Stratford Retirement Community, I am extending our full support for the Family Express proposed in the neighborhood's Uptown area. A convenience store is a long-awaited and welcomed addition to our flourishing neighborhood. We do ask that Family Express revise the current layout and instead, place the gas pumps on the north side of the structure. This minor change in design will provide an enormous aesthetic benefit not only to our 200+ population but also to all residential properties surrounding our campus. Implementation of this change would ensure the streetscape, integrity and original vision of the master plan be maintained. In addition, implementing this modification will preserve our ability to provide a better lifestyle for our residents as well as to attract future residents to our community. I appreciate your consideration and would welcome any feedback or questions you may have. Sincere y, m arrillo Exe utive Director 2460 GLEBE STREET CARMEL, IN 46032.7154 PHONE 317-733-9560 • WWW.STRATFORD-LIVING.COM WESTCEAY OWNERS ASSOCIATION, INC. February 28, 2020 Hon. James Brainard Mayor City of Carmel One Civic Square Carmel, Indiana 46032 Re: Family Express located in Uptown Dear Mayor, On behalf of the Board of Directors, the Architectural Review Board, the Design Review Board of Uptown and the Residents of the Village of WestClay, we support the variance of development standards for the proposed project. The Residents of the Village strongly support the Family Express Convenience Store in Uptown. A convenience store has been a vision and desire of the Village since our inception in 2000. The location complements the master plan for the Village and is consistent with the Architecture Standards of the Village and Uptown. The proposed variance or modification to the development plan is fully supported by the Village. The repositioning of the canopy and building is a logical solution to reduce light and noise for the nearby Stratford Retirement Community. The Village believes this modification is consistent with the architectural intent of the Village and believes this minor change will enhance the long-term viability of the project. Thank you for your consideration and if you have any questions, please let us know. 12884 Broad Street • Carmel, IN 46032 • 317.574.1164 • FAX 317.574.1133 wwwvwcownersassn. com Val March 20, 2018 Board of Public Works and Safety CIT-Y.- UT C,_'LRIVIEL One Civic Square Carmel, Indiana 46032 J, Nirs BRAI.V�RD, MAYOR RE: TEMPORARY CONSTRUCTION ENTRANCE & CURB CUT REQUEST — PATHWAY CLOSURE BRENWICK DEVELOPMENT—TOWNE ROAD Dear Board Members: Mr. Duane Sharrer, P.E., Vice President Weihe Engineers, has requested approval for a curb cut and temporary construction entrance for a proposed commercial development to be located in the southwest corner of Harleston Street and Towne Road. The proposed curb cut, to serve as an entrance to the project, will be located on the west side of Towne Road approximately 200' south of Harleston Street (Exhibits attached) The multi -path recreational pathway along Towne Road will require closure during construction of the curb cut and temporary construction entrance. The pathway will be reconstructed upon completion of the proposed project. r . There are no alignment or line of sight issues associated with this request. The proposed curb cut off of Towne Road will be of a right -in, right out design by means of curbing to direct traffic into and out of the proposed site. The Department of Engineering recommends that the Board approve the requested curb cut, temporary construction entrance and multi -use pathway closure contingent upon satisfaction of the following requirements: • In constructing the entrance, the petitioner's contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8), 6-227(b). • The portion of the proposed entrance within the right-of-way is constructed of concrete pursuant to Carmel City Code 6-227(h)(6). • The aprons within the right-of-way shall be 6" minimum thickness concrete. • Any damage to the existing improvements within the right-of-way of Towne Road shall be restored to the satisfaction of the City when the work is complete. • Towne Road shall be kept clean: of dirt and debris at all times.' • Approval by the Board is for the temporary construction entrance, curb cut and pathway closure only. All other items of work shown on the attached exhibits are subject to review and approval by the Department of Engineering and other Departments of the City as part of a separate approval process. • A temporary construction entrance is installed to prevent the tracking of mud onto existing pavements. Concrete, motor and paint washouts must be contained on site, in lined containment, and disposed of properly to prevent soil contamination and storm water pollution. The Temporary entrance and washout area must be installed in accordance with Temporary Construction Washout detail in Chapter 700 of the Indiana Department of Environmental Management Storm Water Quality Manual, DEPARTMENT OF ENGNEERNG ONE Gv�rrC SQUARE, CARMEL, IN 46032 Orr•SCE 317.571.2441 F,\x 317.571..2439 EMAIL engineencig&-Irmei.in.gov Page 2 of 2 Towne Road Curb Cut— Brenwick Development March 20, 2018 • Traffic on Towne Road shall remain undisturbed during construction periods at all times. • Roadway protection measures shall be implemented prior to use of the temporary construction entrance. Restoration of any damaged roadway (damage being determined solely by the City) after completion of work shall be in accordance with the City of Carmel standards and subject to City acceptance. • The petitioner agrees to post all signage identifying the pathway closure and detour route prior to the closing of the pathway. A sign, measuring at least 18"x12", shall be posted on both sides of the closure stating "PATHWAY CLOSED". The petitioner is required to work with the Department of Engineering to determine an adequate detour route for the pathway. • After a period of 120 days upon approval of this request and/or commencement of the curb cut activities, the temporary construction entrance shall be removed in accordance with Carmel City Code 6-227(h)(10). • Petitioner shall obtain approval of the final construction drawings of all work from the Department of Engineering prior to commencing any construction work. • Approved ADA ramps for the recreation pathway shall be installed on both sides of the constructed curb cut meeting required standards. Sincerely, J remy Kashman, P.E. City Engineer ATTACHMENTS S:\BPW18\MISC\BRENWICKTOWNEROADCURBCUT,DOC NO WEIHE ENGINEERS Curb Cut on Towne Road south of Harleston Street Narrative Brenwick Development Co. is proposing to make modifications along the western curb line of Towne Road south of Harleston Street to construct a curb cut for access to a parcel of real estate located at the southwest corner of the Towne Road and Harleston Street. The curb cut will allow for right turns into the property and right turns out of the property from/onto south -bound Towne Road. The modifications are warranted to accommodate the traffic that will be generated by a business that is proposed to occupy the southwest corner of the intersection mentioned above. The modifications will include: • Removal of a portion of the western curb line on Towne Road. • Removal of a section of asphalt trail. • Relocation of storm sewer inlets and pipes. • Construction of an access drive that includes curbing to direct traffic for right turns into the property and right turns exiting the property. • Reconstruction of the asphalt trail. Brenwick. Development Co. will contract for the necessary work to be done per construction documents prepared by Weihe Engineers, Inc. and approved by the Engineering Department of the City of Carmel. 10505 North College Avenue I Indianapolis, IN 46280 1 Nvww weihe.net ] (317) 846-661 1 1 (800) 452-6408 Allan H. Weihe, P.E., L.S., - Founder �CNC, I '0 cv P Cl- +'. I I w Ckl ?¢ ¢ .N w I M (� I Ow 6e o f m :,q a co of �o LU �I I ZE O J � . • L I `n I P + C I ,.! o + a N I ¢ I cos BCN I CN P I I co +��I ±C-4 --,rcn 1 Now � 0.1 c Quo h v] + O !n P I � n o r, w coo. ¢ r., d ce CD + + P + Ln _ I � + O 0 M a s ,sz a P I o + . Go + — — N o ��+z 4. qo+� Iw I o w O ^�Q _ b (7 O X I J w _ ¢, w + _ C—� J � I N Ol + I + a d P� 4 Cl- on I LO A OO w :v + ri P c� f I O w NilLLj c0 p U �— G"v ,,, Z � J C'I 1 �/% ^ _ O + ;o CD w N ;•:.. I� 99 8f Z z k I Md1(13W 'X3 ,Ob w cl:f >< Lu 0 w I cn OD w J a o 3Z �zwOz Sl p Lj as Q Q 0 ¢ w JN pp OQ i' 1 I Ol Cl) (EDO 4I w�p i Q ~ s w W LLB slip O CD 0), u'i N O O O V n N O m O p O C C 0 E .0 a Z N m 00 U) T) N O � N 4 L L) M Board of Public Works and Safety Meeting MINUTES Wednesday, April 4, 2018 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 00 a. in. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn 1,rere present. Mayor James Brainard was not present. MINUTES Minutes for the March 21, 2018, Regular Meeting were approved 2-0 BID/QUOTE OPENINGS AND AWARDS Bid Award for Brookshire Golf Clubhouse & Bath House/Pool; Bob Higgins, General Manager/Superintendent, Brookshire Golf Course. Item was TABLED. Bid Opening for City of Carmel Fleet Leasing and Management Program: Board 1111ernber Burke opened the quotes and read them aloud: Contractor Enterprise Bid S22, 090.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-04-04-18-01; Indiana Spine Group; Storm Water Control; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Resolution BPW-04-04-18-02; Westmont Section I, Interior Sidewalks (Builder); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; (S656.19 per annum); Copier Rental; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Collective Publishing, LLC. (SI1,880.00); Carmel Monthly Magazine Advertising for the Year; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services A&F Engineering Co, Inc; (S61, 630.00); Maintain Traffic Signal Records and On -Call Services - 2018; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Angel Oak Tree Care — Angel 's Touch Lmvn Care, Inc; (S24, 995.00); Tree Removal and Other Landscape Services; Board Member Burke moved to approve. Board Allember Watson seconded. Request approved 2-0. Requestfor Purchase of Goods and Services; Artists Development Company, LLC; (S40, 550.00); Booking Entertainment Services and Gallery Walk & Holiday in the Arts District Entertainment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Blunk Safety Systems, Inc; (S123, 919.38); Vehicle Emergency Lighting and Utility Cabinets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hoosier Portable Restrooms, Inc; ($20, 250. 00); Unit and Handwashing Station for Events; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Arc Acquisition (US), Inc; (S130, 383.72); Laptops, Adapters Docking Stations, etc. for Police Vehicles, Board 1fember Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Weston Nicholson; ($12, 500. 00); Agreement for Individual Contracted Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gradex, Inc. (S10,112. 94); Culvert #43 Hoover Road Over Clay Creek - Project 416-SW-08; CO 91; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; (S28, 938.48); Rangeline Road & City Center RAB - Project 416-ENG-50; CO 45; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Requestfor Purchase of'Goods and Services; Rieth-Riley Construction Co, Inc; ($30,807.43); River Road Reconstruction Phase II - Project 916-ENG-80; CO #I; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; HIS Constructors; (S65, 641.26); Carmel Small Structures Culvert 436 - Project 416-SW-08; CO 41; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; ($61, 754.48); Rangeline Road and 4" Street RAB - Project 416-ENG-31; CO 45; Board Member Burke moved to approve. Board 1Vlember Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co, Inc; (S556, 312.82); Veterans Way Construction - Project #17-ENG-01; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Community Block Party; September 22, 2018; 3: 30 p.m. — 7:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Art of Wine; July 21, 2018; 9: 00 a.m. —11:59 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Group Dinner; August 17, 2018; 5: 00 p.m. —10: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Taste of Hope; August 11, 2018; 5: 00 p.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Yoga Fundraiser; May 19, 2018; 9: 00 a. m. —1:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Spray Paint Temporary Road Markers on City Streets; Bicycle Ride; April 6 and 7, 2018; Early Morning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Resolution BPW-04-04-18-03; A Resolution Requesting the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees ("PRIF') and Approving a PRIF Credit Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variances; Kent Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Manual Variance; Aldi of Weston Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Curb Cut/Curb Cut Vacation/Sidewalk Closure; 301 American Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Median Curb Cut; Towne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Temporary Construction Entrance/Curb Cut/Pathway Closure: Towne Road: Board Member Burke moved to approve. Board Alember Watson seconded Request approved 2-0. Request for Temporary Construction Entrance; 3650 West 141 St Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Open Pavement Cut; West 116"' Street for CTRWD Project 41707; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Sidewalk Closure; 1032 East Alain Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat; Lot 1 and Part of Lot 2 in North American Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10: 04 a.m. Christine S. Pauley — Clerk- Treas re Approved ayor James Brainard ATTEST: Christine S. Pauley - Clerk -Treasurer 1 1