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Packet for HO 04-26-21Suzan, The Brookshire HOA board has approved your request stated below based on you being present in your home while you are renting the rooms. Since nightly rentals are a new item for Brookshire, we are granting approval on an annual basis effective 6/15/21. This conditional approval expires on 6/14/22. We ask that you request a renewal each year so that we can maintain this as a standard going forward for our neighborhood. The Brookshire HOA maintains a focus on protecting our home values, as long as nightly rentals do not negatively impact our surrounding home values, we plan to approve and support your endeavor. -Jason Randlett Brookshire HOA President Hi Jason, My husband, Dennis Neary, and I, Suzan Davis, wish to rent out some bedrooms in our Brookshire home at 3870 Coventry Way, Carmel, IN 46033 on “Game Day” and have longer term rentals in one large room. We will be in our house when guests are here. Our customer is mostly Colts players. Sometimes, when they get released from active play due to injuries, they lose their housing. The plan is to have them stay at our home while they rehab at Methodist Sports Medicine. One player lived with us last year for about six weeks. He asked if he could rent from us during the practice season this year, but because of our concern about Covid, that did not work out due to our risk factor. Many players are in limbo while seeing if they will make the final roster after the preseason. So that is our niche...athletes and their families. As an avid fan who has attended home games since 1984, I participate in many, many activities with fans and sometimes players and their families. Some live far away, ie: Atlanta, Minneapolis, Seattle etc., and stay with us when they make it cross country to watch their sons play in Indianapolis. We have never charged and usually hosted food and drinks, but this is no longer viable for us now that we retired a few months ago. So, we want to make this a licensed business and follow all the rules and guidelines that come with it. We will charge for our services and no more steaks on the grill-come one and come all. The person at the City of Carmel really liked this unique niche but wanted an email from our Association stating that the HOA would not have objections to our renting upstairs bedrooms or having players living with us for extended periods. I also need to forward them our CC and Rs. Thank you for your help in this, Jason, Suzan Davis 3870 Coventry Way Carmel, IN 46033 317 817 9831 (landline) CITY OF CARMEL BOARD OF ZONING APPEALS SPECIAL EXCEPTION APPLICATION -Short Term Residential Rental Units Fee: $104 for first year, $52 for annual renewal Office Use Only -1 t� C f W [ETTI DOCKET NO. DATE RECEIVED: 6 V 1� ll n Renewal? Previous Docket No(s). APPLICANT/OWNER INFORMATION: 1)Applicant/ Permanent Resident*:_Suzan Davis Address:_3870 Coventry Way, Carmel, IN 46033 *Applicants must be a Permanent Resident (may be an owner or lessee) of the proposed Short Term Residential Rental Unit. Initial applicants shall have occupied the Dwelling for at least sixty(60)consecutive days with intent to establish the Dwelling as their primary residence. Renewal applicants shall have occupied the unit for at least two hundred seventy five (275) days of the proceeding calendar year. 2) Project Name: Game Day Airbnb (Davis Short-Term Rental) Attorney or Contact Person: Suzan Davis Phone: _317 817 9831 (landline) Email:_suzandavis55@gmail.com Fax: ProjectDox Contact Person:_Suzan Davis Phone: cell: 916 705 2525 Email:,si vandavis55©gmail.com 3)Applicant's Status: (Check the appropriate response) _X (a)The applicant's name is on the deed to the property (b)The applicant is the contract purchaser of the property (c) Other: 4) If Item 3) (c) is checked, please complete the following: Owner of the property involved: Owner's address: Phone: 5) Is the property: Owner occupied_X _Renter occupied Other 6) Record of Ownership: Deed book No./Instrument No.Lot#316 in Brookshire, Section 6-A, In Hamilton County, Indiana as per plat thereof, recorded in Plat Book 4 page 169 Also part of Lot#317 in Brookshire, Section 6-A in Hamilton County, Indiana, recorded in Plat Book 4, page 169 in the office of the recorder of Hamilton Co Indiana Purchase Date: 10/27/2008 PROPERTY INFORMATION: 7) Common address of the property involved: 3870 Coventry Way, Camel, IN 46033 Legal Description: Lot#316 in Brookshire, Section 6-A, In Hamilton County, Indiana as per plat thereof, recorded in Plat Book 4 page 169 Also part of Lot #317 in Brookshire, Section 6-A in Hamilton County, Indiana, recorded in Plat Book 4, page 169 in the office of the recorder of Hamilton Co Indiana Tax Parcel ID No.: 16-10-32-01-03-007.00 8)Zoning District: R4 Overlay Zone (if applicable): 9) Present use of the property: Single Family Residential 10)Approximate size of lot/parcel in question: 3/4 acres Page 1 of 12 Filename:special exception application&instructions 2020 Rev. 1/2/2020 11) Are there any restrictions, laws, covenants, variances, special uses, or appeals filed in connection with this property that would relate or affect its use as a short term residential rental unit? If yes, give date and docket number, decision rendered and pertinent explanation. No SPECIAL EXCEPTION PROPOSAL: Note that Special Exception approval is not necessary for specific dates (up to 30 days per calendar year) on which the Mayor has suspended the requirements of UDO Section 5.72. See annual Council Resolution for more details. 12) State explanation of requested Special Exception (e.g. proposed time period(s), intent to rent an individual room(s) or the entire Dwelling). Intend to rent one or two rooms while we live in the property to people attending sporting events and for athletes rehabbing at Methodist Sports Medicine 13) State reasons supporting the Special Exception: (Additionally, complete the attached question sheet entitled "Findings of Fact-Special Exception"). SPECIAL EXCEPTION ELIGIBILITY: 14) Permanent Residence Verification: Please provide a copy of at least two (2) of the following showing that the proposed Short Term Residential Rental Unit is listed as the applicant's residence. ❑ Motor Vehicle Registration x Driver's License x❑ Tax Record showing standard homestead credit ❑ Voter Registration EX Utility Bill 15) Registered Retail Merchant Certificate: 16) _SD (Initial) If the proposed special exception is granted, the applicant agrees to post a clearly printed sign on the inside of the front door of the Dwelling that provides information regarding the location of any fire extinguishers and any utility shut-off valves, fire exits or pull fire alarms. 17) Emergency Contact Information: List primary and secondary emergency contact information for use while the dwelling is used as a short term residential rental unit. Information to be shared with the Carmel Police Department if the special exception is granted. IN 46033 PRIMARY EMERGENCY CONTACT Name: Dennis Neary 3870 Coventry Way, Carmel, Phone: _317 430 3271 Email: nearylobby@gmail.com 1.11111 SECONDARY EMERGENCY CONTACT Name: Phone: 916 367-3336 Savannah Neary Email: say.neary@gmail.com_ 914 English Avenue, Indianapolis, IN 46203 The applicant understands that docket mbers will not be assigned until all supporting information has been submitted to the Department of Compiunity Services II • Applicant Signal Date: (-1 L i Z( t_ The apalica certifies by sig his a 'cation that he/she has been advised that all representations of the Departme of Community So are advisory only and that the applicant should rely on appropriate Unified Develdprnent Ordinance and/or the legal advice of his/her attorney. Page 2 of 12 Filename:special exception application&instructions 2020 Rev. 1/2/2020 NOTE: Three modes of public notice are required. LEGAL NOTICE shall be published in the newspaper according to the Chart on page 5 a MANDATORY 10 days prior to the public hearing date. The certified "Proof of Publication" affidavit for the newspaper must be available for inspection the night of the hearing. Published Notice is not required for renewal applications. LEGAL NOTICE to all adjoining and abutting property owners is also MANDATORY,two methods of notice are recommended: 1) FIRST CLASS MAIL with CERTIFICATE OF MAILING sent to adjoining property owners. (The white receipt should be stamped by the Post Office at least 10 days prior to the public hearing date.), OR 2)HAND DELIVERED to adjoining and abutting property owners(A receipt signed by the adjoining and abutting property owner acknowledging the 10 day notice should be kept for verification that the notice was completed) LEGAL NOTICE via a Notice of Public Hearing SIGN posted on the property is also required; see page 8. REALIZE THE BURDEN OF PROOF FOR ALL NOTICES IS THE RESPONSIBILITY OF THE APPLICANT. AFFIDAVIT I, hereby swear that I am the owner/contract purchaser of property involved in this application and that the foregoing signatures, statements and answers herein contained and the information herewith submitted are in all respects true and correct to the best of my knowledge and belief. I, the undersigned, authorize the applicant to act on my behalf with regard to this application and subsequent hearings and testimony. Signed Name: (Property Owner, Attorney, or Power of Attorney) Printed Name: STATE OF INDIANA, COUNTY OF_, SS: The undersigned, having been duly sworn, upon oath says that the above information is true and correct as he is informed and believes. (Signature of Petitioner) Subscribed and sworn to before me this day of , 20 . NOTE: Three modes of public notice are required. LEGAL NOTICE shall be published in the newspaper according to the Chart on page 5 a MANDATORY 10 days prior to the public hearing date. The certified "Proof of Publication" affidavit for the newspaper must be available for inspection the night of the hearing. Published Notice is not required for renewal applications. LEGAL NOTICE to all adjoining and abutting property owners is also MANDATORY,two methods of notice are recommended: 1) FIRST CLASS MAIL with CERTIFICATE OF MAILING sent to adjoining property owners. (The white receipt should be stamped by the Post Office at least 10 days prior to the public hearing date.),OR 2) HAND DELIVERED to adjoining and abutting property owners (A receipt signed by the adjoining and abutting property owner acknowledging the 10 day notice should be kept for verification that the notice was completed) LEGAL NOTICE via a Notice of Public Hearing SIGN posted on the property is also required;see page 8. REALIZE THE BURDEN OF PROOF FOR ALL NOTICES IS THE RESPONSIBILITY OF THE APPLICANT. AFFIDAVIT I, hereby swear that I am the owner/contract purchaser of property involved in this application and that the foregoing signatures, statements and answers herein contained and the information herewith submitted are in all respects true and correct to the best of my knowledge and belief. I, the undersigned : •rize the icant to act on r behalf with regard to this application and subsequent hearings and testimony. li r Signed Name: /, /, A: 'j 4f -ro a■'�� 7_ . '.ttorney, er of Attorney) Printed Name: S A • J C V L�C{ V i c� STATE OF INDIANA, COUNTY OF 45072 , SS: The undersigned, having been duly sworn, upon oath says at the above information is true and correct as he is informed and believes. (Sigh_ture o e 1 loner) Subscribed and sworn to before me this 1 d of , 20 Z;0 . /allotR Pub'c- Signature ��Q' /} Notary Public—Printed Name My Commission Expires: w Z% Ze2Z/ (SEAL) SHELLIE MICHELLE VERNON I Notary Public-Seal 'Marion County-State of Indiana Commission Number NP0647087 l ` Ay Commission Expires Aug 29, 2021 I i Page 3 of 12 Filename:special exception application&instructions 2020 Rev. 1/2/2020