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BPW 9-19-181 1 Board of Public Works and Safety Meeting Minutes Wednesday, September 19, 2018 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:10 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. 131 D/QUOTE OPENINGS AND AWARDS Bid Opening for Rock Salt; Mayor Brainard opened the quotes and read them aloud: Contractor Midwest Salt Cargill M, $118.00 a ton $106.66 a ton PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-09-19-18-01; Legacy Project; Common Area Sidewalk/Builder Sidewalks/Vegetated BMP/Asphalt Surface/Monuments/Vegetated BMP/Common Area Sidewalk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-09-19-18-02; St. Vincent Heart Hospital; R/W Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Requestfor Purchase of Goods and Services; Milestone Contractors, L.P.; ($403,390.00); 5`h Street NE Improvements — Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; United Consulting; ($45,100.00); Range Line Road from 136`h Street to US 31— Design Supplemental; Additional Services #1 b; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($42, 000.00); Install Holiday Lights; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Engledow Inc.; ($57,145.00); Greenery & Lights; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-09-19-18-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract Change Order; Gaylord Electric, Inc; ($39,506.00); Brookshire Golf Clubhouse, Bath House & Pool Project — Big Package #17, CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-09-19-18-06; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract Change Order; Crider & Crider, Inc; ($10,257.00); Brookshire Golf Clubhouse, Bath House & Pool Project — Big Package #2; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-09-19-18-07; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract Change Order; Shiel Sexton Company, Inc; ($39,445. 00); Brookshire Golf Clubhouse, Bath House & Pool Project — Big Package 43; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($3,920. 00); Repairs and Maintenance; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-09-19-18-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; James E. May; ($962.61); Fee and Flight Expense for Carmel on Canvas; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; HIS Contractors; ($141.00); Small Structure Replacement — Project #16 -SW -08; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Addendum to Lease Agreement; Pinnacle Towers Acquisition LLC; 931 North Range Line; Addendum #2 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; AT&T Indiana; ($350.00); Emergency Warning Call Database Extract Service Purchase Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Memorandum of Understating; Carmel Fire Department/Noblesville Fire Department/Westfield Fire Department/Fishers Fire Department; Coordination and Implementation of a Joint Hiring Imitative; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REOUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Brain Bolt 5K; September 29, 2018; 7: 00 a. m. —1: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Fountain Area/Japanese Garden; Family Portrait Sessions; September 22nd (1-7 p.m.), 23'd (3-7 p. m.), 30`h (3-7 p. m., Oct 1" (4:30 -7 p. m.), 2"d (5-7 p. m.) 2018; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Palladium Center Green; Corporate Picnic; September 19, 2018; 1: 00 p. m. — 7: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Informational Community Gathering; October 4, 11, 18, 25 and Nov 1, 2018; 6:30 p.m. — 9:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Neighborhood Fall Festival; October 7, 2018; 2:00 p. m. — 4:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Celebrating Our Community Champions; October 13, 2018; 10:00 a.m. — 9: 00 P. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Brookshire North — Lawnmower Race/Social Event; October 6, 2018; 8:00 a. m. — 8:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Vow Renewal; October 21, 2018; 11: 00 a. m. —1: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Night of Hope; June 8, 2019; 3: 00 p.m. — 11: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Amend Approval for Use/Close City Streets; Community Block Party; September 22, 2018; 3:30 p. m. — 7:30 p. m. (Changing from Cotswold Lane to Waverly Road); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Ponds West Neighborhood Event — HOA Fall Festival; October 6, 2018; 3: 00 p. m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Amend Approval for Lane Restriction; Senior Picture of Football Players; October 6, 2018; 7:30 a. m. — 9: 00 a. m. (Changing Request from Approved Date of 9/8 to 10/6 Due to Weather); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Amend Approval for Use/Close City Streets; City of Carmel Chinese Mooncake Festival; October 13, 2018; 6: 00 p. m. — 6:30 p. m. (Changing Request from Approved Date of 9/8 to 10/13 Due to Weather); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Resolution BPW 09-19-18-03; A Resolution Setting 2019 City and Participant Contribution Rates for the City of Carmel Employee Health Benefit Plan; And 2019 Health Plan Amendment to the City of Carmel Health Benefit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Drainage Easement Agreement; South Construction Company/Duke Energy Indiana, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Alrig USA; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 1 1 Request for Grant of Perpetual Storm Water Quality Management Easement; IU North Cancer Center; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Thomas English Retail Real Estate; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Street Closure/Open Pavement Cut/Sidewalk Closure; 3301 S` Ave NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Open Pavement Cuts; 410 2"d Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Open Pavement Cuts; 4509 W. 131" Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Open Pavement Cuts; 210 Woodland Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Multi -Use Pathway Closure; Springmill Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Manual Variances; 3900 E 96`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. rs Request for Stormwater Technical Standards Manual Variances; 130 3rd Street NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 552 Dylan Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 552 Dylan Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeog atI10:15 a.m. C ristine S. Pauley Clerk-Treasu& Approved GG f,yor James Brainard ATTEST: Christi . Pauley - Cl k -Treasurer