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BPW 10-3-18Board of Public Works and Safety Meeting Minutes Wednesday, October 3, 2018 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 05 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor Brainard was not present. MINUTES Minutes from the September 19, 2018, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Bid Award for Rock Salt; John Duffy, Director of the Department of Utilities, presented that Cargill was the lowest and most responsive bidder. Board Member Burke moved to award the bid to Cargill in the amount of $106.66 a ton. Board Member Watson seconded. Request approved 2-0. Bid Opening for Cherry Creek Boulevard Connection; Board Member Burke opened the bids and read them aloud: Contractor Bid E&B Paving $2,412,330.00 United Construction $2,417,600.00 Calumet Civil $2,431,000.00 Millennium Contractors $2,445,100.00 Morphey Construction $2,489,800.00 Gradex $2,493,000.00 White Construction $2,536,000.00 Rieth-Riley $2,617,940.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-10-03-18-03; Greenhouse Cottages; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Agreement for Purchase of Goods; Christkindlmarkt, Inc.; (City is Paid $22,460. 00); Market Agrees to Purchase (2,000) 2018 Carmel Christmas Ornaments from the City; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-10-03-18-01; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Mainscape, Inc.; ($230, 000.00); Mowing/Landscaping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-10-03-18-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Magic Ice USA, Inc.; ($23, 000.00); Consulting Fees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Brad Howe, Inc.; ($188,500. 00); Art Installation — Reckon; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Morphey Construction; ($9,764.03); 96`h Street and Shelborne Trail — Project #16 -ENG -73; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Morphey Construction; ($19,264.93); Duke Energy Relocation Plans Phase 1 and 3 — Project #17 -ENG -01; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Tour de Komen; October 5, 2018; 8:40 a. m. — 9:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Annual Fall Festival; October 27, 2018; 9: 00 a. m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo/Fountain Area; Diwali; October 28, 2018; 6: 00 a. m. —10: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use East Patio of Palladium; Wedding Reception; October 6, 2018; 4: 00 p. m. — 6: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Educate Carmel Community About Advancements in Dementia Care; October 24, 2018; 6:00 p.m. — 8:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Highgarden Halloween; October 26, 2018; 3: 00 p.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Water Line Easement Agreement; Parkwood Four & Five, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Water Line Easement Agreement; Parkwood Crossing Owners Association, Inc; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut; 340 2nd Ave NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut; 30 East Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 10829 Thunderbird Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 11580, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 116`h from Ditch Road to Temple Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut/Lane Restrictions; 430 W Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 30 8rh Street NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Open Pavement Cut; West Park 3030 W 116`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Sidewalk Closures/Open Pavement Cuts; Eden Woods/Brookshire 6A/Brookshire Overlook/Brookshire Estates/Cool Creek Estates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions/Sidewalk Closures/Open Pavement Cuts; Heritage Square/Old Town Village/D. Wilkinson Subdivisions; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Manual Variances; Gramercy West Section 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14459 Smickle Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14459 Smickle Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned th Approved or James Brainard ATTEST S. 1