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BPW 11-7-18Board of Public Works and Safety Meeting Minutes Wednesday, November 7, 2018 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10: 04 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. MINUTES Minutes from the October 12, 2018, Special Meeting were approved 3-0. Minutes from the October 17, 2018, Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Bid Award for Brookshire Golf Clubhouse, Bath House & Pool — Bid Package #2; Contract #019 — Landscaping, Jim Crider, Director of the Department of Administration, announced that Hittle Landscaping was the lowest and most responsive bidder in the amount of $121,173.07. Board Member Burke moved to award the bid to Hittle Landscaping in the amount of $121,173.07. Board Member Watson seconded. Request approved 3-0. Quote Opening for 2019 Hanging Baskets; Mayor Brainard opened the quotes and read them aloud: Contractor Bid Hoods Gardens $20,500.00 Perennials Plus $26,153.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-11-07-18-01; Heritage at Spring Mill, Erosion Control Sec I & 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. El ,ResolutionBPW-11-07-18-03; Towne Road and Harleston; Street Paving & Curbs/Erosion Control/Earthwork/Demolition/MOT/Utility; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-11-07-18-04; Towne Road and Harleston; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Chemart Company; ($25,2 75. 00); 2018 Christmas Ornaments; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Kronos Incorporated; ($36,145.00); Workforce Central SaaS Applications, Upgrades and Training; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-1 1-07-18-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; The Seward Johnson Altelier; Addendum to June 17, 2016 Sculpture Loan Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($212,500. 00); Regional Detention — Added Scope; Additional Services Amendment #31; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Scott and Amber Krouse, Homeowners; Release and Indemnification Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; VA CO Indianapolis, LLC; ($2,100.00); Consulting Fees for Programming Assistance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Sterlyn Group, Inc; ($13,500. 00); PCI Gap Analysis; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; AT&T Corp; ($32,000.00 Additional); Amendment to Reimbursement Agreement for Monon Boulevard Easement Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth Riley; ($51,646 91); River Road Phase II — Project #16 -ENG -80; CO 42; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors; (-$21,699.25); 121" Street Stormwater Improvements; CO 92; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Morphey Construction; ($60,715.31); Duke Energy Relocation Plans Phase 1 & 3; CO 42; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo/City Streets; Caribbean Christmas 5K; December 15, 2018; 6:00 a.m. — 11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Carmel Police Traffic Control; City of Carmel Veterans Day Ceremony; November 9, 2018, 2018; 11: 00 a. m. — 2: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Reserve Six Parking Spaces at Tarkington Theatre; City of Carmel Veterans Day Ceremony; November 9, 2018, 2018; 11: 00 a. m. — 2: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Reserve Seven Parking Spaces East Side of 3.d Ave Between the Center Green Loop Entrance; Palladium Center Green; January 12 & 13, 2019; 8: 00 a. m. — 6: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Reserve Seven Parking Spaces East Side of 3rd Ave Between the Center Green Loop Entrance; Palladium Center Green; January 23 & 24, 2019; 8:00 a.m. — 6: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Training; Jan 17 (9:30 a.m. —12:15 p.m.), April 18 (9:30 a.m. — 12:15 p. m.), July 18 (9:30 a.m. —12:15 p. m.), Oct 17 (9:30 a.m. —12:15 p. m.), March 1 (8:30 a.m. — 12:15 p. m.), June 7 (8:30 a. m. —12:15 p. m.), September 6 (8:30 a. m. —12:15 p. m.), Dec 6 (8:30 a. m. —12:15 p. m.), 2019 ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for 2019 Health Plan Amendment 42 to the City of Carmel Health Benefit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW I1-07-18-02; A Resolution Setting Temporarily Suspending Employee and Employer Medical and Dental Insurance Contributions; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Drainage Easement; The Play School at Legacy, Inc and Falcon Nest II, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; 12600 Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut, 2263 W 136`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut/Lane Restriction; Hamilton Crossing Blvd, Carmel Drive, Illinois Street and Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 11818 River Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut/Curb Cut Vacation/Lane Restrictions; 1702 West Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions — Various Locations; West Road and 126`h Street and Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; 96`h & Shelborne; Pole Replacement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut, 210 East Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut; Elm & 4`h Ave SW, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut/Lane Restrictions; 740 E. 106`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Fiber Technologies Networks; Installation of 6 Wireless Support Structures; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Drainage Easement/Temporary Construction Entrance; The Play School at Legacy, Inc —14454 Community Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Right of Way Dedication; 1702 W Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Requestfor Secondary Plat; Gramercy West, Section 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Waterfront of West Clay, Section 2C; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meetin a : 09 a. m. Christine S. Pauley — Clerk-Treasur Approved ayor James Brainard ATTE I ,oZ Christine S. Pauley - Clerk -Treasurer 1