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BPW 12-5 18Board of Public Works and Safety Meeting Minutes Wednesday, December 5, 2018 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 03 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the November 20, 2018, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Proposal Opening for City of Carmel Body Worn, Vehicle Mounted, Interview Room Cameras and Conducted Electrical Weapon System; Board Member Burke opened the proposal and gave it to the Police Department to review. Bid Opening for 2019 Police Vehicles; Board Member Burke opened the bids and read them aloud: Contractor M Pearson Ford $36,407.24 Advantage Ford $37,649.00 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-12-05-18-02; Overbrook Farms Section 1; Interior Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Contract for Fire Protection for 2018; Clay Township of Hamilton County; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; ($3,203.88); Smart Board Lease; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-05-18-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Various Change Orders; Fredericks, Inc/Crider & Crider, Inc/Renascent, Inc/Gaylor Electric, Inc/PKS Construction, Inc/Shiel Sexton Company, Inc/Performance Contracting, Inc/Purdy, LLC/Gaylor Electric, Inc.; Change Orders for Brookshire Golf Club — Club House, Bath House and Pool; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Century Industries, LLC; ($149,765. 00); Stage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Mainscape, Inc; ($175,650. 00); Mowing/Landscaping; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Reserve at Spring Mill — Section II; ($32,708. 00); Agreement for Payment of Project Cost; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth Riley; (-$172,023.8 7); 96`h and Keystone Parkway — Project #16 -ENG -05; CO 95; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($84,909.5 7); Main St. & Gray Rd, Main St. Path & Carey Rd & Main St. Path —, CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Yardberry Landscape; ($29,429.58); Foster Estates Drainage Improvements — Project #17 -SW -02; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Crider & Crider; ($34,686 52); Jordan Woods Drainage— Project #15-16; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($45,363.51); 96`h & Hazel Dell RAB— Project #16 -ENG -35; CO 98; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Two Parking Spaces on 3.d Ave SW in Front of the Ice at Center Green Rink; Pop -Up Stop for the CCPL Mobile Library Bus in Celebration of Dr. Suess' Birthday; January I and 2, 2019; 11: 00 a. m. — 3: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Amend the Use/Close City Streets (New Proposed Route); Donut 5K Holiday Run/Walk,- December un/Walk,December 22, 2018; 9: 00 a. m. —10:15 a. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Health & Wellness Free Seminar; January 10, 2019; 5: 30 p.m. — 8:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Open Pavement Cut/Lane Restrictions; Elm and 4rh Ave SW, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cut/Lane Closure/Sidewalk Closure; 2101" Ave NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 14460 Pemberton Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 14460 Pemberton Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-05-18-01; A Resolution of the City of Carmel Board of Public Works Establishing a Single Depository Institution for Employer and Employee Contributions to Health Savings Accounts; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourgte e ngat10:07a.mS. Pa ey — Clerk-Treas er Approved M r James Brainard ATTE ` % �- -V^J/W, Chr tine S. Paul - Clerk-Treas r 1