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BPW 12-19-18Board of Public Works and Safety Meeting Minutes Wednesday, December 19, 2018 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 05 a. m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the December 5, 2018, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Proposal Award for City of Carmel Body Worn, Vehicle Mounted, Interview Room Cameras and Conducted Electrical Weapon System; Quartermaster, Blaine Mallaber, announced that Axon Enterprise was the lowest and most responsive in the amount of $372,085. 00 per annum. Board Member Burke moved to award the bid to Axon Enterprise in the amount of $372,085. 00 per annum. Board Member Watson seconded. Request approved 2-0. Bid Award for 2019 Police Vehicles; Quartermaster, Blaine Mallaber, announced that Pearson Ford was the lowest and most responsive in the amount of $36,40 7.24. Board Member Burke moved to award the bid to Pearson Ford in the amount of $36,407.24. Board Member Watson seconded. Request approved 2-0. Quote Opening for 2019 Flowers; Board Member Burke opened the bids and read them aloud: Contractor Engeldow :. $91,340.95 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BP W-12-19-18-01; Seasons of Carmel; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-19-18-03; Butler Hyundai Out -lot B; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-12-19-18-04; IUHealth Parking Expansion; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-19-18-06, Lucas Home Site; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Anova Technical Services LLC; Standard Form of Agreement Between Owner and Contractor; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Temco Machinery, Inc. d/b/a Global Emergency Products; ($608,119.00); One Pierce Enforcer Pumper; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-19-18-02; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; The Seward Johnson Atelier, Inc; ($354, 000.00); Agreement for Sale of Work of Art; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Nelson Alarm Company; ($47,139.00); DVR Replacements; Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-12-19-18-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Indiana University; ($42,800.00); IUPublic Policy Institute to Update Outcomes Related to Investment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($60, 000.00); 2019 On - Call Plan Review; Additional Services #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; HWC Engineering; ($123,600. 00); Auman Newark Shoshone Sidewalk Design; Additional Services #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; United Consulting; ($226,700. 00); Spring Mill Road Trail from 106th Street to 1-465 - Design; Additional Services #I1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; VS Engineering; ($56,500. 00); 1" Street NW Road Reconstruction - Design; Additional Services #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hood's Gardens, Inc; ($20,500. 00); Hanging Baskets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Milestone Contractors, LP; ($855.80); Walk Removal, Dirt and Seed; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Milestone Contractors, LP; ($2,846 34); Detector Housing Replace; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Humane Society for Hamilton County; ($60,915. 00); City of Carmel Service Agreement - 2019; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; White Construction; ($27, 842.49); Main St. & Gray Rd/Main St. Path/Carey Rd & Main St. Path— Project #16 -ENG -55/16 -ENG -97/16 -ENG -109; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request for Purchase of Goods and Services; White Construction; ($29,865.40); City Center Drive & 3.d Ave SW RAB— Project #16 -ENG -108; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Ice at Center Green; Carmel Youth Assistance Program Event; December 11, 2018; 4: 00 p. m. — 5:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Lane Restrictions/Sidewalk Closures/Open Pavement Cuts; Various Locations — MCl/Verizon Fiber; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Path Closures; Illinois Street & Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use 4 On -Street Parking Spaces; 1111 West Main Street — Olivia and Main Valet Parking; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Indiana Montessori Academy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD-ONS Board Member Burke moved to add-on items for Purchases of Goods and Services; Axon Enterprise/Gaylor Change Order (Golf Course)/Hittle Landscaping Change Order (Golf Course)/DEEM, LLC Change Order (Golf Course)/Purdy Change Order (Golf Course)/Fredericks Change Order (Golf Course)/Harding Group Change Order (Golf Course)/Shiel Sexton Change Order (Golf Course)/Harding Group Change Order (Golf Course)/Danny Boy Beer Works; Board Member Watson seconded. Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:13 a. m. ZZL P11- �—r�istine S. Paule — Clerk-Treasur 1 G - Clerk -Treasurer