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BPW 11-20-18Board of Public Works and Safety Meeting Minutes Tuesday, November 20, 2018 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10: 05 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. MINUTES Minutes from the November 7, 2018, Regular Meeting were approved 3-0. PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-11-20-18-02; 111 Congressional Parking Lot; Right of Way Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Bayliss & Co. LLC; ($435,167.00); Art Installation — Homage to Hoagy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bayliss & Co. LLC; ($360, 000.00); Art Installation — Roses; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bayliss & Co. LLC; ($8, 000.00); Art Design — 96`h Street Corridor Roundabout Art; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Lochmueller Group; ($10,300.00); 106`h Street and Ditch Road Roundabout Enhancement; Additional Services 41; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; AZR Haver LLC/Alliance 9444 Harver Way LLCID.J. Reinbold Realty LLC; ($18,442.66 each); Utility Reimbursement Agreement; Forcemain Relocation Along 96`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Central Indiana Hardware Co., Inc.; ($21,324.52); Replace Station 41 North and East Dayroom Door; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Mobility Participation Agreement; AT&T Mobility National Accounts; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-11-20-18-01; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Various Contracts; Anova Technical Services/The Blakley Corp./Brown Sprinkler Corp./Buddenbaum & Moore, LLC/C&T Design & Equipment Co., Inc/Crider & Crider, Inc/Deem, LLC (HVAC)/Deem, LLC (Plumbing)/Fredericks, Inc (Woodwork)/Fredericks, Inc (Roofing & Sheet Metal)/Harding Group, Inc/Gaylor Electric, Inc/Purdy, LLC/PKS Construction, Inc/Renascent, Inc/Performance Contracting, Inc/Shiel Sexton Co, Inc/Structural Steel Services, Inc; Standard Form of Agreement Between owner and Contractor; Brookshire Golf Club — Club House, Bath House and Pool; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction; ($46,996 32); 96`h and Keystone Parkway - Project #16 -ENG -O5; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Morphey Construction; (-$296,137.14); Duke Energy Relocation Plans; CO #1 -Final; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gradex; (-$484,726 89); North Range Line Road Reconstruction; CO 91; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Caucus Room; Board Meeting; November 19, 2018; 6:30 p.m. — 8: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Fun RunlRace; April 28, 2019; 12: 00 p. m. — 4: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; Focus Group — New Business; November 29, 2018; 5:30 p. m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Park Ice Truck on Center GreenlParking Restrictions on Main Street; Festival of Ice; January 12 and 13, 2019; 8: 00 a. m. — 6:00 p. m. (2:00 — 9: 00 p. m. for Parking on Main); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Carmel Sprint Triathlon; April 28, 2019; 9:00 a.m. —11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Art Festival; September 27-29, 2019; 4: 00 p. m. —10: 00 p. m. on the 29`h; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Amend the Use of Gazebo/City Streets (New Proposed Route); Caribbean Christmas 5K,- December K;December 15, 2018; 6:00 a.m. —11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Grant of Perpetual Storm Water Quality Management Easement; 2510 Harleston Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Dave Roberts —12600 Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Drainage Easement; John W. Quilhot — 121 s` Street Drainage Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Sidewalk Closures/Open Pavement Cuts/Waiver of BPW Resolution No. 04-28-17-01; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Alley Closure/Open Pavement Cut; 725 East 106`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Pavement Cut; 12995 Pettigru Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Pole Replacement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Variances; West Clay Uptown; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Re -Plat; Village of West Clay Section 6003-B, Block C, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 1827 E. 110`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 1827 E. 11 e Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeti .09 a.m. ristine S. Pauley — Clerk- Treasurer Approved Y'Yor James Brainard ATTEST: Christine S. Pauley - Clerk -Treasurer