The URL can be used to link to this page

Home My WebLink About229169 2/11/2014 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 0 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK AMOUNT: $48,906.80 CARMEL IN 46032 CHECK NUMBER: 229169 CHECK DATE: 2/11/2014 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0214 48, 610 . 00 OTHER CONT SERVICES 2201 4350900 CSD0214 296 . 80 OTHER CONT SERVICES INVOICE Invoice: CSD0214 Date: February 1,2014 <1r Carmel Streets Department 3400 W. 131st Street Carmel, IN 46074 Due February 1,2014 for theperiod 2/1114-2/28/14 Garage Estimated 2014 Monthly Operating Expense $ 296.80 Total Estimated Monthly Operating Expenses Effective 2/1/14 $ 295.80 Please contact Abigail Underwood at(317)573-6058 or aunderwood@reirealestate.com with any questions or concems. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Suite 200 Carmel, IN 46032 $296.80 ON ACCOUNT OF APPROPRIATION FOR Carmel Street Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 2201 I CSD0214 I 43-509.001 $296.80 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except d / '> J �Vbay, J 2014 Al/%/VV %AV 1--r k"IF Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 02/01/14 CSD0214 $296.80 1 hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer INVOICE Invoice: CARMEL0214 Date: i February 1,2014 Department of Administration Attn:Director One Civic Square Cartel, IN 46032 Due February 1, 2014 for the period 2/1/14-2/28/14 for the property known as the James Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 0 Main Theater ;r M Estimated 2014 Monthly Operating Expense $ 32,151.00 CD c M Theater Support Space C=) 0. U) -i. Estimated 2014 Monthly Operating Expense $ 5,572.00 Civic Theater Support Space L Estimated 2014 Monthly Operating Expense $ 1,955.00 Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 2/1/14 $ 48,610.00 Please contact Abigail Underwood at(317)573-6058 or aundenvood@reirealestate.com with any questions or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 Property VC Operating Expense Detail For the Period January 1 through December 21,2014 54mond -lgor Support Saace Black ftx Main Theater Theater Sunnort$a= Civic Theater Suogprt 5oa Chrk Office 5oace City of City of City of Ctty of City of - Clry of Total Telephone/Internet Lines Carmel Total Carmel Total Carmel Total "Carmel:.= Total Carmel': Total Carmel. _ ,. General Maintenance Services 2,000 - 166.63 5,217 435 32,225 2,685' 4,449 371 756 63 General Maintenance Supplies 1,700 '142 2,700 225 4,515 376 2,211 1841 575 48 Contract Maintenance 2,885 240 4,822 :402 11,156 930 4,029 336. 968 8'T', Contract HVAC Maintenance 1,019 85 3,431 2" 5,286 441 2,027 -1691 351 29 District Cooling 1,676 140 6,097 508 77,505 6,459- 5,105 425: 885 74 Elevator Maintenance 4,394 366' Snow Removal Landscaping Security 3,391 283 6,783 565' 67,829 5,652 8,510 709` 1,624 135 Insurance _ Garage and Complex Common Area 427 36. 1,496 125 6,694 558 429 36 Bldg Common Area 2,486 20T 9,046 7S.0 39,448 3,287 10,494 875; 10,494 875. 2,528 2.11. Electric 3,510 °X293. 12,770 1,064: 48,508 4;042 10 692 891` 1,854 "354; Direct Bill Electricity Water 317 26' 1,387 116: 318 26 55 i Direct 8111 Water Sewer 353 29< 1,015 85', 397 33 68 6: Direct Bill Sewer Janitorial Services 4,372 364' 9,141 762 41 227 3 436' 8,700 725; 976 81; Janitorial Supplies 180 15 1380 "� 115; 1,411 118 431 36- Trash Removal 59 5 213 18 1511 126 178 15F 31 3 r Management Fee 1,669 139, 12,519 1;Q43. 41730 y3r478 8,346 G96 4,395 366? 3 951 r 329; Real Estate Taxes 25,863 a, 2155` 74,416 . 6,2011 385,810 c,w,zti32,15tTJL 66,867 {°. ,S,572# 23,463 1;955, 6,908 „_576 100% �s 1112 100%i"'. 1% 4]32 1%12" Parcel 117C Operating Budget Operating Expense Summary Une Item Description Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel VC Four Center Green-The lames Building Erato Contract RM current stmw Vent SEOA>2C Equipment ellflnR Eteauency Slgmd j1MMM AS REI Real Estate Maintenance SeMce N/A Monthly 12/1/2010 31 mos 6/30/2013 Simplex Grinnell Monitoring Flre Panel Annually 11/5/2010 (1)Year i11S/2011 In Auto Renew/of(1)yr pds Simples Grinnell Inspection Fire Alwm/Sprfnkler/Back Flows Annually 1/1/2011 (3)Year 12/31/2013 Every other Week(Nov-Mar) MacAllister Inspection Generator Annually 3/3/2011 (3)Year 7/28/2014 Does not include tax on parts MacAllister Monitoring Generator Annually 8/5/2011 In Auto renewal ARAB Pest Control N/A Monthly 1/5/2011 In Auto Renewal Plymate's MatMan Cleaning/Rental Entry Mats Monthly(Apr-Oct) 1/18/2013 (3)Year 1/1912016 ANS,Inc. Window Washing Entry Wleclows/Door Monthly3/21/2012 (1)Y[ar 3/21/2013 ANS,Inc. Window Washing M Exterior VAndows(outside) SemFAnnuaI 3121/2012 (11 Year 3/21/2013 ANS,Inc. Window washing AR Exterior Windows(Inside) Annually 3/21/2012 (1)Yea 3/21/2013 DEEM Inspection HVAC Semi-Annual 4/1/2012 (11 Year 4/1/2013 Thyssen"P Inspection Elevators(3) Monthly 4/30/2012 (21 Year 4/30/2014 Engledow Group Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year 7/28/2013 Eagle Trident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal M.Mud' lanhorial Monthly 4/1/2012 12)Year 4/1/2014 Ray's Trash Service Trach/Recycling Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate property Management Monthly .12/112010 31.. 6/30/21113 AT&T Phone Lines Elevator 12);EMS System(11;Fire Panel(2) Monthly 11/2010 (1)year 10/21/2013 Under(2)yr auto renewal at same rate AT&T Phone Une Elevator(1) Monthly (1)year 10/21/7013 Under(I)yr auto renewal at same rate Department of homeland security Certification Elevator(3) Annually Unsure who to Pay District Coding Monthly Duke Energy Electric Monthly City of Cartmel Utilities Water Monthly Oty of Cannel Utilities Sewer Monthly Parcel OC Three Center Green-The Tarkington � Service EaurameM 81111"R Date Contract Current Status/ Vendft COs7( Sign Cd Tams Exalres bm REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Multiguard Monitoring Fire Panel quarterly 4/28/2011 (3)Years 4/27/2014 Multiguard Inspection Fire Alarm/Sprinkler/Back Flaw/Extinguisherl Annually 6/1/2012 (1)Year Auto renews each yr MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister Monitoring Generator Annually 8/5/2O1I In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal ANS,Inc. Window Washing All Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing Ali Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Semi-Annually 6/25/2012 (1)Year Auto renews each yr Thyssen Krupp Inspection Elevator(1) Monthly 11/1/2012 (2)Years 10/31/2014 Thyssen Krupp Inspection Wheelchair Lift(1) Annually 7/19/2012 Will attach to Elevator Contract Engledow Group Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2013 Eagle Trident On-Site/Patrol Security Monthly 1/212012 In Auto Renewal Marquis lanitodai Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System Monthly AT&T Phone lines Elevator(1);Wheelchair Lift(1; Monthly 1/18/2013 (I)Year 1/17/2014 Department of Homeland Security CertKication Nevator(1);Wheelchair Lift(1] Annually Unsure who to Pay District Cooling Monthly Duke Electric Mond* City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Parcel#7C a81 Third Avenue-Garage and Support Space Date Contract ger Vendor serlice Eaulpmerd ifflOnst FreauenLv ALIS$ IMM Ialres fima REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Simple.Grinnell Monitoring Fire Panel Annually 11/3/2010 (1)Year In Autn Renewal Muhlguard Inspection Fire Risers-Gar.e 8 Annualy 6/3/2011 Koorsen Inspealon Fire Alarm System-Support Space only Annually 6/2S/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister Monitoring Generator Annually 8/5/2011 In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal OEEM Inspection HVAC-Support 5 ace Only Semi-Annually 6/12/2012 (1)Year Auto renews each yearEagle Trident On-she/Patrol Security Support Space Only Monthly 1/1/2[112 In Auto Renewal Marquis Janitorial Support space only Monthly 4/112012 (2)Yea, 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster In Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 RE)Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System-Support Space only Mon" AT&T Phone Lines Tire Panel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Unsure who to Pay District Cooling Monthly Duke Electric City of Carmel Utilities Monthly Water Monthly City of Carmel Utilities Sewer Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $48,610.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 I CARMEL0214 I -509.00 I $48;610.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, February 10, 2014 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 02/01/14 CARMEL0214 James Bldg $48,610.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer