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Home My WebLink About229194 2/11/2014 CITY OF CARMEL, INDIANA VENDOR: 00351028 Page 1 of 1 �(� ONE CIVIC SQUARE SIMON AND COMPANY INC CHECK AMOUNT: $909.41 CARMEL, INDIANA 46032 1660 L STREET NW,SUITE 501 ua,do� WASHINGTON DC 20036 CHECK NUMBER: 229194 CHECK DATE: 2/11/2014 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4340400 31594 909 .41 PROFESSIONAL SERVICES SIMON AND COMPANY INCORPORATED Intergovernmental Relations and Federal Af/airs 1660 L Street N.W. •Suite 501 •Washington, D.C.20036 (202)659-2229•Fax(202)659-5234•e-mail:len.siirion(c si)noncoml)cmv.cons January 31, 2014 Mayor James Brainard One Civic Center Square Carmel, Indiana 46032 ST' AT' EMENT January 2014 Summary of Major Activities Undertaken in the Last Month for the City of Carmel Actik Date Description USCM Winter Meeting December 27 Worked with USCM staff in preparation for USCM Climate Change Task Force Meeting, which the Mayor Co-Chairs, in January; January 22-24 Assistance to the Mayor during the U.S. Conference of Mayors Winter meeting including with Task Force,Committee and plenary session activity and meetings with federal officials attending the conference; Climate Preparedness and January 10, 17 Planning with Mayor regarding next steps Resilience on Task Force activity; - January 24 Participation in teleconference with members of the White House Task Force on Climate Preparedness and Resilience staff and members in preparation for upcoming Built Systems meeting in Los Angeles February 12-14; 1 EPA Administrator Gina January 15 Participated in a meeting with McCarthy Environmental Protection Agency (EPA) Administrator Gina McCarthy and senior officials to discuss the following topics: agency implementation of President Obama's Climate Change Action Plan; agency involvement in the Administration's Investing in Manufacturing Communities Partnership; a rulemaking proposal for greenhouse gas (GHG)emissions from new power plants; EPA and the Army Corps of Engineers' joint draft rule that seeks to clarify the jurisdiction of the Clean Water Act; and EPA opportunities such as discretionary grant programs, technical assistance, and other resources and preparation of summary; Special Report- FYI January 14 Prepared and forwarded a Special Report, Omnibus Appropriations covering the details of the FYI 4 Omnibus Appropriations bill that funds the government through the end of September; USA Today Interview January 21 Assistance to Mayor to and from an interview with Wendy Koch at USA Today headquarters in McLean, VA to discuss smart growth and green transportation initiatives that are being implemented in Carmel; White House SOTU January 9 Attended a meeting with Dan Utech, Discussion on Climate Special Assistant to the President for Change Energy and Climate Change, and staff from the White House Office of Intergovernmental Affairs to discuss President Obama's Climate Action Plan as well as local climate change priorities and initiatives in advance of the State of the Union(SOTU)Address and preparation of summ , White House Infrastructure January 13 Participation in a meeting with White Meeting House staff regarding infrastructure ideas for consideration as topics during the President's State of the Union address and preparation of summary; Affordable Care Act December 31 Participation in White House teleconference on the January 1 effective date for new insurance policies under the Affordable Care Act and preparation of summary; 2 NEA FY 2015 Art Works January 9 Prepared and forwarded a grant memo on and Challenge America Fast- the National Endowment for the Arts Track Grants (NEA) release of Program Guidelines for the Fiscal Year (FY) 2015 Art Works Grant Program as well as the FY 2015 Challenge America Fast-Track Grant Program, Congressional Federal Grants January 13 Communicated with Congressional Contacts delegation members to update contacts for grant coordination in support of Carmel's federal grant applications; Washington Friday Report January 3 Prepared and forwarded the Washington Friday Report to the Mayor,which covered the following subjects:Health Care policy, fast track for the omnibus spending bill, unemployment insurance, Speaker Boehner on immigration reform, FHWA Buy America partial waiver, SAMHSA system of care expansion grants, New in New York, HUD Deputy Secretary Maurice Jones to Virginia, Standards of Care for youth status offenders, fuel for a proposed gas tax increase, and 317.3 million Americans; January 10 Prepared and forwarded the Washington Friday Report to the Mayor,which covered the following subjects: FY14 omnibus appropriations, extension of unemployment benefits, White House strengthens background checks for guns, House leadership lays out limited 2014 agenda, 55 expired tax extenders, school discipline guidance, White House FY15 budget delay expected, Promise Zones, White House on Climate Change, exempting volunteer emergency responders from the ACA, poverty 50 ears ago and today, and NEA grants; 3 Washington Friday Report January 17 Prepared and forwarded the Washington Friday Report to the Mayor,which covered the following subjects: FY14 omnibus appropriations, an afternoon with EPA Administrator Gina McCarthy, the Affordable Care Act, Emergency Unemployment Compensation, FTA "LoNo" Bus Grants, first Manufacturing Innovation Institute announced, a week of transportation hearings and news, Leader Eric Cantor on Education and Charter Schools, Categorical Exclusions Rule, Congressmen Miller and Moran announce their retirements, and White House Infrastructure meeting; January 24 Prepared and forwarded the Washington Friday Report to the Mayor,which covered the following subjects: infrastructure legislation on bonds and freight, Senate Appropriations Chair Praises CDBG, Investing in Manufacturing Communities Partnership, the Senate reviews the President's Climate Plan, Safe Streets - Strong Communities, House Democrats call for Focus on Poverty, Crude Oil Transport Safety,Urbanized Area Formula Program - Final Circular, Amtrak Chief Calls for Highway Trust Fund Replacement, Help with Federal Grants, Report on the Clean Water Act, Public- Private Partnerships in Transportation Funding, USCM 82nd Winter Meeting, Ted Gaebler - the Great Reinventor, and @SimonCompany on Instagram. Professional Services for the Month of January 2014......................... $833.00 Expenses (see attached summary and receipts 28.6%)..................................$76.41 TOTAL, AMOUNT DUE...........................................................................4...........$909.41 e ® LEONARD S. SIMON President 4 SIMON AND COMPANY,INC. Carmel Expenses Summary January 2014 EXPENSE DATE DESCRIPTION TOTAL Telephone & 01/09/14 (prorated) Telecommunications & $29.27 Internet Internet Postage 12/23/13-01/24/14 Postage Due $2.84 Photocopy 12/23/13-01/24/14 Photocopying Expenses $16.65 Publication 11/09/13 (prorated) The Wall Street Journal $1.53 (digital subscription) Publication 01/14 Indystar.com Subscription $12.00 Travel Expenses 01/14/14 Zipcar with Mayor $45.38 to/from interview at USA today in McLean, VA 02/12/14-02/14/14 Roundtrip airfare to Los $159.50 (prorated) Angeles for White House Taskforce on Climate Preparation and Resilience, February 12- 14, 2014 Subtotal: $204.88 TOTAL CARMEL $267.17 EXPENSES: a _. _ _ --------------- ...._.__.__________._......._...._..__......._._.__-...._ ...._ --SIMON„AND COMPANY 6tsl) communications e a 004000000224940 0264828666 011/09/141 ......--........__._.----__._._.__...., a e - $878.22 3TATEIVIENT OF ACCOUNT: SIMON AND COMPANY Dayments Federal Surcharges and Taxes continued PREVIOUS BALANCE 1,796.14 Surcharge Payment on 12/16/13 (896.24) Federal Excise Tax 0.33 Payment on 12/31/13 (899.90) Federal Universal Service Fund 7.87 Surcharge 3ALANCE BEFORE NEW CHARGES: 0.00 Total Federal Surcharges and Taxes -9.85 'roduct Charges State and Local Surcharges and Taxes >roduct FR Date TO Date Quantity Each Amount DC 911 Surcharge 48 36.48 ntegrated Services DC State&Local Sales Tax 1.10 Additional Network Access 01/09/14 02/08/14 1 341.00 341.00 State Universal Service Fund Surcharge 0.86 Charge Utility Users Tax Business _ 31.43 IP Flex 5 Mbps EoC 01/09/14 02/08/14 1 375.00 375.00 Total State and Local Surcharges and Taxes 69.87 XO IP LD Business Plan 2000 01/09/14 02/08/14 1 60.00 60.00 Total Integrated Services 776.00 Summary /oice Verified Account Codes 01/09/14 02/08/14 1 10.00 10.00 TOTAL CURRENT CHARGES $878.22 Total voice 10.00 TOTAL AMOUNT DUE: $878.22 Total Product Charges 786.00 Cher Charges Quantity Each Amount ether Access Recovery 1 74.68 74.68 Administrative Service Charge 1 12.50 12.50 Total Other .87.18 ......................................... Total Other Charges 7. 8 'roduct Usage Charges Calls Minutes Amount Local Area 194 953.8 .00 -ong Distance Inter-State Long Distance 96 807.5 .00 International 1 4.6 0.32 Site to Site Local Area 24 55.9 _ _.00 Total Usage Charges product Discounts Premium DSC 20%IP Flex (75.00) Total Product Discounts (75.00) :ederal Surcharges and Taxes Fed Reg Fee and Property Tax 1.65 Vlanaae your account online: www.bc.xo.com 5 of 5 Contact Customer Care: 800.421.3872 Ily I VSU[VdLIVII /.ipuai zipcarwheel,when you mant them my reservation - z9 estimated cost for this reservation ------------- Sentra Draven at January 21, 2014, 8:00 AM-2:00 PM estimated cost: $45.38 1 Driver: Brandon Hershel Key (Android Reservation) ...... ...___-..._-.__.__.....--- pending Reservation usage rate amount ........... 4for3 Promotion: 1/21/2014 8:00 AM-1/21/2014 12:00 PM $24.75 Hours:12:00 PM-2:00 PM 2 hours $8.25 $16.50 DC Rental Sales Tax:10% $4.13 Total Cost $45.38 Notes: 1. Driving credit does not cover tickets,violations,fees,and other non-usage charges. 2. Charges such as tolls and violations,which Zipcar can receive weeks after a reservation has ended,can affect the total cost of a reservation. 1 of 1 1/21/2014 3:53 PM Len Simon From: United Airlines, Inc. [unitedairlines@united.com] Sent: Saturday, January 25, 2014 3:18 PM To: LEN.SIMON@SIMONCOMPANY.COM Subject: eTicket Itinerary and Receipt for Confirmation DXQ6MH UNITEDA STAR ALLIANCE MEMBER 3a• Confirmation: Check-In > Issue Date:January 25,2014 Traveler eTicket Number Frequent Flyer Seats SIMON/LEONARDSMR 0162394417783 UA-WXGSXXXX Premier Gold / *G 20A/20A FLIGHT INFORMATION Day, Date Flight Class Departure City and Time Arrival City and Time Aircraft Meal Wed, 12FEB14 UA1298 L WASHINGTON, DC LOS ANGELES, CA 757-300 Purchase (IAD - DULLES) 8:40 AM (LAX) 11:22 AM M.' y;� �..� j��_��», ,�.� �-�C�.(�L ).��; AM �� *� `. ��'.(IA..'D�DUL•LES)�H3;.35PM,"��'�,�� t��".�� FARE INFORMATION Fare Breakdown Form of Payment: Airfare: 276.28USD U.S. Federal Transportation Tax: 20.72 Last Four Digits U.S. Flight Segment Tax: 8.00 September 11th Security Fee: 5.00 U.S. Passenger Facility Charge: 9.00 Per Person Total: 319.00USD eTicket Total: 319.0OUSD The airfare you paid on this itinerary totals: 276.28 USD The taxes, fees, and surcharges paid total: 42.72 USD Fare Rules: Additional charges may apply for changes in addition to any fare rules listed. NONREF/OVALUAFTDPT/CHGFEE Cancel reservations before the scheduled departure time or TICKET HAS NO VALUE. Baggage allowance and charges for this itinerary. Baggage fees are per traveler Origin and destination for checked baggage 1l` bag 2nd bag Max wt/ dim per piece 2/12/2014 Washington, DC (IAD - Dulles) to Los Angeles, CA (LAX) 0.00 USD 0.00 USD 70.Olbs (32.Okg) - 62.Oin (157.Ocm) 2/14/2014 Los Angeles, CA (LAX) to Washington, DC (IAD - Dulles) 0.00 USD 0.00 USD 70.Olbs (32.Okg) - 62.Oin (157.Ocm) Baggage check-in must occur with United or United Express, and you must have valid MileagePlus Premier® Gold membership at time of check-in to qualify for waiver of service charges for up to three checked bags (within specified size and weight limits). Additional Baggage Information Carry-on baggage information United accepts one carry-on item of no more than 45 linear inches or 114 linear centimeters in the aircraft cabin, along with one personal item (such as a shoulder or laptop bag). 1 VOUCHER NO. WARRANT NO. ALLOWED 20 Simon and Company IN SUM OF$ 1660 L Street N.W. Washington, D.C. 20036 $909.41 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 31594 Statement 43-404.00 $909.41 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, February 10, 2014 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 01/31/14 Statement $909.41 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer