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Home My WebLink AboutCCPR-02-25-14 Carmel/Clay Board of Parks and Recreation Tuesday, February 25, 2014,6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel, Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order& Pledge of Allegiance III. Public Comments IV. Action Items A. Minutes—Joshua Kirsh 1. February 11, 2014 Park Board Meeting B. Financial Reports—Jenn Kristunas 1. City of Carmel Financial Report; 2. Clay Township Financial Report; and 3. CCPR P&L Statements. C. Claims—Jenn Kristunas 1. Claim Sheet February 25, 2014; and 2. Clay Township Claim Sheet February 25, 2014. D. Consideration of Matters regarding Founders Park Pavilion Project—Michael Klitzing V. Discussion Items/Board Comments VI. Adjournment 0 Carmel/Clay Board of Parks and Recreation Tuesday, February 25, 2014, 6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh,Jenn Kristunas, Richard Leirer, Linus Rude Member Absent: Kathie Freed, Rich Taylor Others Present: Michael Klitzing, Assistant Director; Audrey Kostrzewa, Business Services Manager; Debra Grisham, Park Board Attorney , nV 3 Roll Call,Call to Order&Pledge of Allegiance Ap p N zg, 4140 N,VI, Board President Engledow welcomed everyone to the meetingVand asked¢Mr. Kirsh to call the roll. Mr. Kirsh ��.'MiF stated there was a quorum, at which time Board PresidenttEngledow called the meeting to order at 6:01 p.m.followed by the Pledge of Allegiance. A- ,� Public Comments ` ,E t , There were no public comments.` ` "� Action Items ° Minutes—February 11, 2014 Park Board Meeting , `' Mr. Kirsh made a motion to approve the minutes as presented, seconded by Mr. Leirer, and unanimously 0 passed 7-0. n f � f�4,City of Carmel Financial Report er -x v a Ms. Kristunas made a motion to acknowledge receipt of the City of Carmel Financial Report for January 2014, and seconded by Mr`Kirsh Afte'rha brief discussion regarding the Park Impact Fee,the motion was unanimously, passed 7, 0 � x a Clay Township Financial`Report Ms. Kristunas made a motion vto ackno ledge receipt of the Clay Township Financial Report for January 2014, seconded4by Mr. Kirsh, and unanimously passed 7—0. CCPR P&L Statements , t Ms. Kristunas made amotion to acknowledge receipt of the CCPR P&L Statements for January 2014, seconded by Ms. Franklin, and unanimously passed 7—0. Claim Sheet February 25,2014: Ms. Kristunas made a motion to approve the Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously passed 8—0. Clay Township Claim Sheet February 25, 2014 Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented and seconded by Mr. Kirsh. After a brief discussion, the motion was unanimously passed 7—0. 41 Consideration of Matters Regarding Founders Park Pavilion Project—Mark Westermeier Assistant Director Klitzing stated that there were no items at this time. Carmel/Clay Board of Parks and Recreation Tuesday, February 25,2014 Monon Community Center 0 Discussion Items/Board Comments Mr. Leirer asked why we have two Park Board meetings each month. Staff responded that the Department must pay its bills within 30 days; thus, the need to approve claims twice a month. Mr. Leirer also inquired about The Waterpark cabanas. Assistant Director Klitzing stated information would be provided to the Park Board Members. I Mr. Franklin announced that the Parks Foundation had its annual meeting. Items discussed included the website, which is up and running,the capital campaign, art installation around the Monon Community .Avg_ �, Center, and staffing changes. 4 Mr. Kirsh stated that he believes the current Park Impact Fee this year filone could be nearly a million dollars. Assistant Director Klitzing announced the current fee is5$1,679 for each residential dwelling unit and it will go up to $1,847 in June. At :. Board President Engledow stated he had recently been on the Monon Trail, which was quite busy. The trail is in good shape; however, he noticed some vandalism N11%,tthe Rohrer Road Trailhead�?Mr Leirer asked if we were doing some resurfacing. Assistant Director Klitzing said�,the Department is considering possible trail renovation south of Carmel Drive. i a''b_p, 4 Ms. Franklin asked about the 146th Street Br'''.,..P1.,:\dge According to Assistant Director Klitzing, we manually turn the heaters on and off so they are only used uring majorNicesevents, which controls costs. The approaches are not heated, so plowing isq necessary to clear4,snow from�the bridge. ' a, - i s�i h&.. 1.'z �vj :Ne '€3k a €. a 1, s ,,,, Adjournment '- 0= " ` ` 1 There being no further business, Mr. Leirer made a motion to adjourn, seconded by Mr. Kirsh with no objections. The meeting was adjourned"at 6:21 p.m ,. Approved `4,'451 5V k a *It' ,, ,•'' 4 Rte' ,, k F y Signature , �,' Date V M `' Date Signature -. 0 Page 2