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Home My WebLink About229947 03/12/14 ♦i�"qM CITY OF CARMEL, INDIANA VENDOR: 115100 A `: ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $*****6,722.50* f., 2a CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 229947 9.y;�roN, CARMEL IN 46032 CHECK DATE: 03/12/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 2-14 283.25 OTHER EXPENSES 1081 4340000 2-14 465.75 LEGAL FEES 1091 4340000 2-14 796.50 LEGAL FEES 1125 R4340000 36473 2-14 5,177.00 LEGAL FEES Professional Services Invoice c=Ty FOR SERVICES RENDERED $' 1.22.50 Date: 3/1/14 FROM 2/1/14 THROUGH 2/28/14 WY rWP 210 6. o 1215.415A c' rcha�e crpt,cn LEGM_.SERVI('E5 FEBi� Provider: Debra M Grisham; Attorney at-Law 1125.1.0 r�0�31EGT3=$ T,.oDY'�1oY F: cT 4340coc (.,.L.# I%-5023940 % 283.2 S Address: 922 East Greyhound Pass 63.'►S Carmel, Indiana 46032 -"}�Descr 109 • 43400o0 : ?46.50 Purchaser Date Telephone : 317-690-1597 Approval -- Date Email: dgrishamlaw@gmail.com Project Name: General Park Legal and Business Services Invoice No: 2.14 Service Hourly Hours Amount Date Description of Service Rate Worked Due $135 2-3-14 Met with M Westermeier regarding various park 1.0 $ 135.00 1 o matters including MCC personnel transition, drug testing memo, Founders Park Pavilion 10 ftS"?-) Project ("FPPP"), West Park use and Flowing Well mitigation. Researched underlying authority and existence .4 $ 54.00 i o of City of Carmel investment policy and action taken for the same. Worked on common construction wage 1.5 $ 202.50 1?-(,5--4 g 4 Committee ("CCW') appointments including multiple communications to potential appointees and those responsible for making appointments. Started draft of Worked on CCW coversheet for the 2-11-2014 Regular Park Board meeting. Prepared for and attended Agenda setting and 1.4 $ 189.00 1 ° t Project status meeting with Senior Management And the Park Board PrPSidPnt Reviewed current Central Park Wetland .2 $ 27.00 Mitigation file and sent out communications Regarding the same. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 2-4-14 Worked on Attorney report for 2-11-14 Annual .4 $ 54.00 lei and Regular Park Board meeting. Reviewed prevailing wage statute to .8 $ 108.00 I115'- 40A confirm that the law had not changed and finalized and distributed draft of CCW Coversheet. Multiple communications regarding the appointments. Received, reviewed and set up a file on tort 1.5 $ 202.50 1081-4 claim CSESEEOA3086 and started internal investigation. Received and reviewed internal documents, spoke with ESE staff and processed the tort claim. Worked on project list. .3 $ 40.50 1 c Communications with M Krosschell of The .2 $ 27.00 i a Schneider Corporation ("TSC") regarding FPPP documents. 2-5-14 Worked on general file organization. .8 $ 108.00 o I Communications with M Westermeier regarding .2 $ 27.00 o l drug memo draft and distributed it to M Klitzing and L Russell. Worked on updating the Central Park North 1.2 $ 162.00 1 Campus East Bundle ("Dog Park Project") Timeline and set up binder file. Communications with J Gates regarding real .6 $ 81.00 o I Property disposal process legal requirements. Communications with M Westermeier regarding .2 $ 27.00 lot Flowing Well Mitigation matters. 2-6-14 Addressed matters regarding Founders Park .3 $ 40.50 1 a Pavilion Project ("FPPP"). Communications with J Engledow regarding .2 $ 27.00 10 t personnel matters. Worked on Summary Sheets for all parks. .7 $ 94.50 lot Worked on tort claim CSESEEOA3086 with 1.8 $ 243.00 I1.4g multiple communications with Travelers Adjuster, CCPR Staff and M Westermeier. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Completed investigation, updated and closed the file and communications to staff regarding the same. Updated the Attorney Report for the 2-11-14 Regular Park Board Meeting. 2-7-14 Communications with R Leirer regarding Park .5 $ 67.50 101 Board service issue. Worked on Summary Sheets for all parks. 2.2 $ 297.00 l v l Organized general files. 8 $ 108.00 2-10-14 Met with M Westermeier regarding various park .3 $ 40.50 toy matters including Brookshire Golf course and tort claim CSESEEOA3086. Worked on Summary Sheets for all parks. 1.9 $ 256.50 101 Received and reviewed FPPP contract .5 $ 67.50 10 documents and communications with CCPR Senior Management and M Krosschell regarding the same. Updated the file. 2-11-14 Worked on Summary Sheets for all Parks. 2.3 $ 310.50 11 Prepared for and attended Park Board meeting. 1.0 $ 135.00 10 l 2-12-14 Worked CCW meeting matters including .4 $ 54.00 confirmation of meeting room reservation. I L'S'yaQ Worked on Summary Sheets for all Parks. 2.7 $ 364.50 1 v l Worked on qeneral file organization. 9 $ 121.50 t Received and started review of communications 1.0 $ 135.00 lot regarding the Affordable Care Act and the latest Large Employer Mandate delay language and communications regarding the same. Met with M Westermeier regarding various .5 $ 67.50 10l park projects including FPPP and the ACA. NG 2-17-14 Worked on communications for all CCW 3.5 $ 472.50 appointees and appointing authorities, including 12 5 Y3 4- confirmation of current authorities and update and distribution of CCW letter template for all parties, project summary description and updated the file. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Worked on review of ACA update. 1.0 $ 135.00 IJ l Met with M Westermeier regarding various park .5 $ 67.50 Iv I matters including Brookshire Golf Course, park governance and personnel matters. 2-18-14 Met with M Westermeier regarding various park .5 $ 67.50 Iv l matters including personnel matters and the Brookshire Golf Course. Met with M Westermeier regarding CPDP and 1.3 $ 175.50 bid document provisions and communications with M Krosschell regarding the same and updated the file. Received question regarding charitable .8 $ 108.00 io l bequest language, pulled files and provided response. Worked on ACA review of Large Employer 2.4 $ 324.00 Mandate delay. 2-19-14 Multiple and various communications regarding 1.5 $ 202.50 CCW meeting including response from the Indiana Department of Labor; communications sent to taxpayer appointee and updated the file. Worked on general filing. 1.1 $ 148.50 t a l Multiple communications with J Engledow .4 $ 54.00 d l regarding personnel matters. Started review of CPDP Notice to Bidders and 1.2 $ 162.00 12tS',y8/� met with M Westermeier and M Klitzing regarding inclusion of liquidated damages and early performance incentive and communication with M Krosschell regarding the same. Received assignment to provide minimum .4 $ 54.00 1011 Insurance requirements for caterers who serve Alcohol; reviewed current minimums and Communications to M Wells regarding the same. Continued review of the ACA and met with M .6 $ 81.00 lot Westermeier regarding the same. A Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 2-20-14 Completed review of CPDP Notice to Bidders 1.0 $ 135.00 111 5,,y,9,4 and communications to M Krosschell regarding the same. Received and reviewed Change Order No. 3 for .4 $ 54.00 (� FPPP contractor and communications with M Westermeier regarding the same. Continued review of the ACA update. 1.5 $ 202.50 I 2-21-14 Communications with M Krosschell regarding .4 $ 54.00 the CPDP and Monon Refresh Project. I Continued work on insurance requirements for 1.2 $ 162.00 Caterers and multiple communications with M 10-11 Wells regarding the same and updated the file. Met with M Westermeier regarding various %) Park projects including FPPP, Monon Refresh I o L 8 $ 108.00 10 l (1cis ,)� Project, Central Park Wetlands Mitigation Permit Release and CPDP matters. Reviewed project status and updated the same .5 $ 67.50 Iv with a summary to Senior Management and Park Board President. Received assignment to identify permits to be 1.4 $ 189.00 I o� required for caterers who serve alcohol; Started research and placed a call to the Indiana Alcohol and Tobacco Commission regarding the same_ Started a file. Received, reviewed, pulled and reviewed .8 $ 108.00 l o I existing related documents and created file for the Central Park Central Park Wetlands Mitigation Permit Release; Communications to IDEM regarding the same. General Filing. .5 $ 67.50 1 2-24-14 Worked on review of the law regarding and 1.5 $ 202.50 ((,� communications with the Indiana Alcohol and Tobacco Commission and provided M Klitzing a report on permits required for caterers. Worked on review of insurance requirements for 1.0 $ 135.00 105 caterers who serve alcohol and provided M Klitzing with a report on the same. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 2-25-14 Communications regarding Central Park 2.5 $ 337.50 lv l Wetlands Mitigation Monitoring Release, reviewed the environmental notice template provided by IDEM and communications to S Clauson of Cardno JF New regarding exhibits. Started completion of the notice with appropriate Information. Communications with M Krosschell regarding .2 $ 27.00 The CPDP. Prepared for and attended Regular Park Board 1.0 $ 135.00 l Meeting. 2-26-14 Received and reviewed several of the CPDP 1.8 $ 243.00 front end bid documents. Started preparation of a CCW file for M 1.2 $ 162.00 IZr�.yi3� Westermeier for March 4th Committee meeting. Met briefly with L Russell regarding the ACA .6 $ 81.00 1v I And the applicability of the Large Employer Mandate Delay and worked on organizing The ACA file. 2-27-14 Worked on filing of ACA materials and .4 $ 54.00 I d l communications to L Russell regarding the same. Reviewed mitigation documents and 1.2 $ 162.00 r v communications with Sean Clauson and Heather Parsons of IDEM regarding Central Park Wetlands Mitigation Monitoring Release, environmental notice template requirements. Updated the file. Communications to all CCW committee .3 $ 40.50 Q zr5--y6a appointees. Communications with M Krosschell regarding 1.1 $ 148.50 1Zr j,yi34 the CPDP and attendance at CCW meeting and started review of CPDP Instructions to Bidders document. 2-28-14 Communications to all CCW appointees and 1.0 $ 13 5.00 1 z,r completed file for M Westermeier and yf3�- Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due communications to M Westermeier and S Young regarding the same. Worked on Central Park Wetlands Mitigation 1.4 $ 189.00 lot Monitoring Release, environmental notice template requirements and communications with S Clauson, H Parsons, M Klitzing, and Central Park Architects regarding the same. Communications with M Krosschell regarding the possible need for a legal description of the wetland mitigation area. Completed review of CPDP Instructions to 1.5 $ 202.50 l LIQ- LOA Bidders document and responded to M Krosschell regarding the same; confirmed Notice to Bidders document distributed to newspapers. Updated the file. Met with L Russell regarding the ACA and the .2 $ 27.00 to drug test memo draft. Communications with the Indiana Alcohol and .4 $ 54.00 I a l Tobacco Commission and communications to M Klitzing regarding required caterer employee permit for the service of alcohol. NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOURS BIL D: 69.7 TOTAL DUE: $ 9.409.00 Signature: a�M. v� C ITT S GI-PP-50 C LAY TW P 2,(A 10:50 9 LI x-1 .00 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 3/1/14 2-14 Legal services Feb'14 36473 $ 5,177.00 3/1/14 2-14 Legal services Feb'14 $ 283.25 3/1/14 2-14 Legal"services Feb'14 $- — --465.75 3/1/14 2-14 Legal services Feb'14 $ 796.50 Total $ 6,722.50 I hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No, 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 6,722.50 ON ACCOUNT OF APPROPRIATION FOR 101 General/ 106 Impact/108 ESE/109 MCC PO#or INVOICE NO. kCCT#/TITLI AMOUNT Board Members Dept# 36473 2-14 4340000 $ 5,177.00 1 hereby certify that the attached invoice(s), or 106 2-14 5023990 $ 283.25 bill(s) is (are)true and correct and that the 1081-99 2-14 4340000 $ 465.75 materials or services itemized thereon for 1091 2-14 4340000 $ 796.50 which charge is made were ordered and received except 6-Mar 2014 !Y&I&M(Wt Signature _ $ 6,722.50 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund