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Home My WebLink About230105 03/12/14 CITY OF CARMEL, INDIANA VENDOR: 364049 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $****54,052.34* CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK NUMBER: 230105 CARMEL IN 46032 CHECK DATE: 03/12/14 grow�O DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0314 48,610.00 OTHER CONT SERVICES 1208 4350900 CCC056 4,921.42 OTHER CONT SERVICES 2201 4350900 CSD1213 520.92 OTHER CONT SERVICES I N V 0 1 C E Department of Administration 5}, SOLD Ann: Director TO One Civic Square IBM] MW I Carmel,IN 46032 INVOICE#: CCCO56 DATE: 1/3112014 ARO 610010$4,504.78,610011 $416.64 RE: Tarkington and Studio Event Operating Expenses for the period 1/1/14- 1/31/14 Date Cost January 2014 Tarkington Event Operating Expenses • 1/2/14 "Joseph and the Amazing Technicolor" $581.74 s 1/3/14 "Joseph and the Amazing Technicolor" $591.03 • 1/4/14 "Joseph and the Amazing Technicolor" $974.71 • 1/15/14 "Jon Batiste and Stay Human" $499.95 • 1/16/14 "Swan Lake" $655.95 • 1/17/14 "Swan Lake" $600.70 • 1/18/14 "Swan Lake" $600.70 $4,504.78 January 2014 • 1/31/14 "Forever Plaid' $416.64 $416.64 Total Due: $4,921.42 Please indicate above invoice number on remittance and send to: REt,„•IREiatateSerYices,`L �,.�,� .; � •-�,� y ,.,�� `�” ° x �� '""�f�'1`� ``PSC' -a.'�'''iCz D*..h-t�-'nF_ r t�✓�w� A 3�s �+ Q S to-tJ a q s TERMS: NET 30 DAYS Submitted To MAR 10 2014 Clerk `ribesurer Z--- -D INVOICE Invoice: CARMEL0314 Date: March 1,2014 .......... Department of Administration Attn:Director One Civic Square Carmel, IN 46032 Due March 1,2014 for the period 3/1/14-3/31/14 for the property known as the James Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2014 Monthly Operating Expense $ 32,151.00 Theater Support Space Estimated 2014 Monthly Operating Expense $ 5,572.00 Civic Theater Support Space Estimated 2014 Monthly Operating Expense $ 1,955.00 Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 3/1/14 $ 48,610.00 Please contact Abigail Underwood at(317)573-6058 or aunderwood@reirealestate.com with any questions ons or c ms. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 [:7Submitted To Carmel,IN 46032 MA A AR 0 10 200 14 Clerk Treasurer Property VC Operating Expense Detail For the Period January 1 through December 21,2014 Second Floor Sunnort Sonce of,"*0ox Midn Theater TherAa Swporit fig chft 1&ema sung=Sm Chk coke SRM City Of City of Qty of Clty.ofCity of City of Total Carmel Total Cannel. Total Carmel Total Carmel Total Carmel Total Carmel Telephone/Internet Lines - _ _ _ _ General Maintenance Services 2,000 166.63 5,217 435 32,225 21685 4,449 371 756 63 - General Maintenance Supplies 1,700 142 2,700 22S 4,515 376 2,211 184 575 48 - Contract Maintenance 2,885 240 4,822 402 11,156 930 4,029 336 968 81 - Contract HVAC Maintenance 1,019 85 3,431 286 5,286 441 2,027 169 351 29 District Cooling 1,676 140 6,097 508' 77,505 6,459 5,105 425 885 74' - Elevator Maintenance - - - - 4,394 366 - - Snow Removal Landscaping - _ - - _ - - - - - Security 3,391 .283 6,783 565 67,829 5,652 8,510 709 1,624 135 - Insurance - _ _ Garage and Complex Common Area 427 36 1,496 125 6,694 558 - - - - 429 36 Bldg Common Area 2,486 207 9,046 754 39,448 3,287 10,494 875 10,494 875 2,528 211 Electric 3,510 293 12,770 1,064 48,508 4,042 10,692 891 1,854 154 - - Direct Bill Electricity - - - _ - _ - - _ Water 317 26 1,387 116 318 26 55 5 - Direct Bill Water Sewer 353 29 - 1,015 .85 397 33 68 6 - Direct Bill Sewer - - _ Janitorial Services 4,372 364 9,141 762 41,227 3,436 8,700 725 976 81 - Janitorial Supplies - 180 is 1,380 115 1,411 118 431 36 - Trash Removal 59 5 213 is 1,511 126 178 -15' 31 -3 - - Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 4,395 366 3,951 329 Real Estate Taxes 25,8631 2,155 11 74,416 6,201 385,810 . 32,151 66,867 ' 5,572 1 23,463 1,955 6,908 '576 10096 1/12 100% 1/12 10096 1/12 1/12 1/12 1 1/12 Parcel VC Operating Budget Operating Expense Summary line Item Description Telephone/Internet Lines Phone/Intemet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. _ Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel 47C Four Center Green•The James Butldinig Date Contrail CLaninantstafted Vmd13 Service Equipment FAIng Rem4em 111011111 1= n9a REI Real Estate Maintenance Service N/A Mormly 32/1/2010 31 mos 6/30/2013 Simples Grinnell Monitoring Fire Panel Annually, 11/5/2020 _(1)Year 12/5/2011 In Auto Renerrl of 11)yr pis Simples Grinnell Inspection Fire Alann/SRlnidw/flack Flours AnnuOy 1/1/2011 (3)Year 12/31/2013 Every other Week(Nov-Mar) MacAllister Inspection Generator AmanOy 3/3/2011 (3)Yew 2/28/2014 Doc not Include tax on parts MacAllister Monitoring Generator Annually 8/S/2011 In Auto renewal ARAB Pest Conte N/A Montdy 1/5/2011 In Auks Renewat Plymate's MatMan Cleaning/Rental Entry Mats Monthly(Apf4" 1/18/2013 (3)Year 11MA016 ANS,Inc. Window Wading Entry Windows/Doors Monthly 3/21/2012 (1)Year 3/21/2013 ANS,Inc Window Washing AN Estebr Windows(ouMde) Semiannual 3/21/2012 (1)Yew 3/22AD13 ANS,Inc. Window Washing An Exterior Wtndmm Onside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Intpectim HVAC Seml-Armal 4/1/2012 (1)Year 4/1/2033 Thyssen Krupp Inspection Elevators(3) Monthly 4/30/2012 (2)Year 4/30/2014 Engledow Group MoMrWVeedhhg Monthly(Apr-Sept) 2/28/2012 (1)Yix 2/28/2003 Eagle Trident On-SibcOatrol Security Monthly IJIM12 In Auto Renewal Marquis Janitorial Ray's Trash Servlee Trash/Recydkhg Trash Oun"er In Garage(for an users) � ll WM2 (2)Year 4/1/2014 (5)year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos - 6/30/2013 AT&T Phone Unes Elevators(2);EMS System(IY Fire Panel(2) Monthly 11/2010 (1)year 10/27/7013 Under(2)yr auto renewal of same rate AT&T Phone Une Elevator(1) Mon" 11)year 10/21/2013 Under(2)yr auto renewal at same rate Department of Homatand Security Certification Elevators(3) Annually . Unsure who to Pay District Cooling Monthly . Duke Energy Electric Menti City of Carmel Utilities Water Mon" Ory of Carmel I1t6tles Sewer Monthly, Parcel WC Three Center Green-The TadthWon YEad42Sam mpg Date Contract 281 Current stntud E9NI9tnent Ermuency ilk in= ExrAres KRUM REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Muhiguard Monitoring FlrePanel quarterly 4/28/2011 (3)Years 4/27/2014 MuMpard Inspection Fire Alarm/Sprinkler/Back Flow/Extingulshen Annually 6/1/2012 (1)Year Auto renews each yr MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 ' MacAllister Monitoring Generator Annually 8/5/2011 In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal AHS.in,- Window Washing All Exterior Windows(outside) Seml-Annual 3/21/2012 (1)Year 3/21/2013 AHS,Inc. Window Washing An Exterior Windows(inside) Annually 3/21/2012 (1)year. 3/21/2013 DEEM Inspection HVAC Semi-Annually 6/25/2032 (1)Year Auto renews each yr Thyssen Krupp Inspection Elevator(1) Monthly 11/1/2012 (2i Years 10/31/2014 Thyssen Krupp Inspection Wheelchair Lift(1) Annually 7/19/2012 Will attach to Elevator Contract EngLedowGroup Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year 2/26/2013 Eagle Trident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Monthly 4/3/2012 (Z)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster In Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Une EM System Monthly AT&T Phone Unes Elevator(1);Wheelchair Uft(1) Monthly 1/18/2013 (1)Year 1/17/2014 Department of Homeland Security Certification Elevator(1);Wheelchair U t(1) Annually Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Cartmel Utilities Sewer Monthly r Parcel 47C 881 Third Avenue-Garage and Support Space Dam Contract Current Staba/ Vendor Service lrmminment DMIna Frtmem HIM REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 5/30/2013 Simplex Grinnell Monitoring Fire Panel Annually 11(3(2010, (1)Year In Auto Renewal Muhiguam Inspection Fire Risers-Garage Annually 6/3/2011 Koorsen Inspection Fire Alarm System-Support Space only Annually 6/25/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacN0lter Mankoring Generator Annually 8/3/2011In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal DEEM Inspection HVAC-Support Space Only Semi-Annually 6/12/2012 (1)Year Auto renews each year Eagle Trident On-site/Patrol Security Support Space Only Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Support Space Only Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster In Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EM5System-Support Space only Monthly AT&T Phone Lines Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yr micro renewal at some rate Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $53,531.42 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 CCC056 -509.00 $4,921.42 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the 1208 CARMEL0314 -509.00 $48,610.00 materials or services itemized thereon for which charge is made were ordered and received except Monday, March 10, 2014 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE- VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 01/31/14 CCC056 Tarkington&Studio Event $4,921.42 03/01/14 CARMEL0314 James Bldg $48,610.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer CARMEL CITY CENTER COMMUNITY DEVELOPMENT CORP. INVOICE Invoice: CSD1213 Date: December 1,2013 Cannel Streets Department 3400 W. 131 st Street Carmel, IN 46074 Due December 1,2013 for the period 12/1/13-12/31/13 Garage Estimated 2013 Monthly Operating Expense $ 520.92 Total Estimated Monthly Operating Expenses Effective 12/1/13 $ 520.92 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Suite 200 Carmel, IN 46032 $520.92 ON ACCOUNT OF APPROPRIATION FOR Carmel Street Department PO#/Dept. INVOICE NO. I ACCT#TITLE AMOUNT Board Members 2201 I CSD1213 I 43-509.001 $520.92 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Thursday, ch 06, 2014 &tree�tommiss o er reE ommiccinner Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 02/26/14 CSD1213 $520.92 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer