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Home My WebLink AboutBPW-02-19-14 ' r°mc4 to, •M a . = : ig 3 City of Camel -ti fa aW 10" Office of the Clerk-Treasurer e4. 6 - - 4. .. "r u -'r kr %1: iirt w'J �{��I 1 it BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, FEBRUARY 19, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 19, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/371-2414 pm 1st v 4 O % . ® 1. City of Carmel OOP 11,0 Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, February 19, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the February 5, 2014 Regular Meeting 2. BID OPENING/AWARDS a. Bid Opening for Water Treatment Plant No. 1 — Filter Addition; John Duffy, Director of the Utilities Department b. Bid Opening for 116th and Towne Road Street Lighting Project; Mike McBride, City Engineer 3. CONTRACTS a. Request for Purchase of Goods and Services; E&B Paving; Change Order#5; (+49,606.79); Illinois Street Extension; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; LPA—Interloeal Agreement; INDOT; 106th Street Paths West of Meridian; Estimated Cost for City; ($360,000.00); Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Perennials Plus; ($20,000.00); Flowers; Dave 1-Iuffman, Street Commissioner • d. Request for Purchase of Goods and Services; MK Betts; Change Order#1; (-77,841.50); Waste Water Final Clarifier Improvements; John Duffy, Director of • the Department of Utilities e. Request for Purchase of Goods and Services; Central Indiana Hardware; ($28,769.50); Doors; Jeff Barnes, Facility Maintenance f. Request for Purchase of Goods and Services; Savor Indiana— License Agreement; ($90,000.00); Video Production; Nancy Heck, Director of the Department of Community Relations ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 g. Request for Purchase of Goods and Services; Extraordinary Indiana— License Agreement; ($90,000.00); Video Production; Nancy Heck, Director of the Department of Community Relations h. Request for Purchase of Goods and Services; DLZ; ($176,900.00); 110 and Hazel Deli Roundabout Design; Mike McBride, City Engineer i. Resolution 02-19-14-01; A Resolution of the Board of Public Works and Safety of the City of Carmel Indiana, Regarding the Purchase of Real Property; (Brookshire Swimming Pool); Steve Engelking, Director of the Department of Administration 4. CITY FACILITIES/STREETS/USE a. Request to Use Japanese Garden; Ceremony; March 20, 2014; 4:00 p.m. to 5:30 p.m.; Rain Location Council Chambers; Marcia Roberts, Carmel Green Teen b. Request to Use Gazebo and Common Area; Wedding; August 8,2014; Noon to midnight; Rehearsal; August 7,2014; 5:00 p.m. —8:00 p.m.; Justine Campbell c. Request to Use Gazebo and Common Area; Wedding; August 30, 2014; 2:00 p.m. to 5:00 p.m.; Rehearsal; August 29, 2014; 4:00 p.m. to 5:00 p.m.; Crystal Hughes d. Request to Use Gazebo and Common Areas; Wedding; Saturday, September 20, 2014, 3:00 p.m. to 1:00 a.m.; Rehearsal; September 19,2014; 7:00 p.m. to 9:00 p.m.; Felicia Myers e. Request to Use Indiana Design Center Parking Garage; Porch Fest; September 14, 2014; 9:00 a.m. to 7:00 p.m.; Ron Carter/Sue Finkam 5. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Grant of Perpetual Storm Water Easement; Mainstreet Health and Wellness Suites; Adlai Chester, Mainstreet Asset Management c. Request for Replat Approval; North Augusta— Section 1 Lots 1-3 and West Carmel Marketplace, Part of Block H; Brian Cross, Civil Site Group d. Request for Commercial Curb Cut; 140/River Road; Ricker's Convenience Store; Eric Carter, Weihe Engineers e. Request for Signature Page Revision; Brookshire Golf Course Amended and Restated Conservation Easement; Mike McBride, City Engineer f. Request for Lane Closure and Open Pavement Cut; 96'x' and Cedar Point Drive; Richard Newell, Citizens Energy Group g. Request for Lane Restriction/Sidewalk Closure; Shirley Hunter, Duke Energy h. Request for Temporary Construction Entrance; Reading Tree Park Subdivision; Greg Ilko, Crossroad Engineers i. Request for Lane Closure/Pathway Closure; Hazel Dell Parkway and Ivy Hill Drive; Jessica Herrington, Duke Energy j. Request for Open Pavement Cuts/Road Closure/Sidewalk Closure; 4`1' Avenue SW; John Edwards, Elevation Excavation k. Request Road Closure and Open Pavement Cut; 103rd Street; Mike Jaskela, Reith- Riley Construction 1. Request for Stormwater Technical Standards Variance; Ross Nixon, American Structurepoint m. Request for Stormwater Technical Standards Variance; Brett Huff. Stoeppelwerth & Associates 6. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 19,2014 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the February 5, 2014 Regular Meeting tabled. BID OPENINGS/AWARDS Bid Opening far Water Treatment Plant No. I —Filter Addition; Board Member Burke opened and read the bids aloud; Company Amount MK Betts $792,900.00 Maddox $788,300.00 General Piping $260,000.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Opening,for the 116'x' and Towne Road Street Lighting Project; Board Member Burke opened and read the bids aloud; Company Amount James Drews 554,975.00 Morphey Construction 549,485.00 The bids were given to Gary Duncan, Assistant City Engineer for review and recommendation. At the end of the meeting I CONTRACTS Request for Purchase of Goods and Services: E&B Paving; Change Order #5; (+49,606.79); Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; LPA —Interlocal Agreement; INDOT; 106`x'Street Paths West of Meridian; Estimated Cost.for City; (5360,000.00): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request far Purchase of Goods and Services: Perennials Plus; ($20,000.00); Flowers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; MK Betts; Change Order#1; (-77,841.50); Waste Water Final Clarifier Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Central Indiana Hardware; (528,769.50); Doors; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Savor Indiana—License Agreement; (590,000.00); Video Production; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request far Purchase of Goods and Services; Extraordinary Indiana—License Agreement; (590,000.00); Video Production; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request.for Purchase of Goods and Services; DLZ, ($176,900.00); 116th and Hazel Dell Roundabout Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution 02-19-14-01; A Resolution of the Board of Public Works and Safety of the City of Carmel Indiana, Regarding the Purchase of Real Property; (Brookshire Swimming Pool); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CITY FACILITIES/STREETS/USE Request to Use Japanese Garden; Ceremony; March 20, 2014; 4:00 p.m. to 5:30 p.m.; Rain Location Council Chambers; Marcia Roberts, Carmel Green Teen: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Area: Wedding: August 8, 2014; Noon to midnight; Rehearsal; August 7, 2014; 5:00 p.m. —8:00 p.m.; .Justine Campbell; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 2-0. F Request to Use Gazebo and Common Area; Wedding; August 30, 2014; 2:00 p.m. to 5:00 p.m.; Rehearsal; August 29, 2014; 4:00 p.m. to 5:00p.m.: Crystal Hughes; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Areas; Wedding; Saturday, September 20, 2014, 3:00 p.m. to 1:00 a.m.; Rehearsal; September 19, 2014; 7:00 p.m. to 9:00 p.m.; Felicia Myers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Indiana Design Center Parking Garage; Porch Fest,; September 14, 2014; 9:00 a.m. to 7:00 p.m.; Ron Carter/Sue Finkam; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER REMAINS TABLED: Request for Dedication of Streets: Traditions on the Monon Request for Grant of Perpetual Storm Water Easement; Mainstreet Health and Wellness Suites; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat Approval; North Augusta—Section 1 Lots 1-3 and West Carmel Marketplace, Part of Block H:: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cut; 146"/River Road; Ricker's Convenience Store; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Signature Page Revision; Brookshire Golf Course Amended and Restated Conservation Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Closure and Open Pavement Cut; 96" and Cedar Point Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Sidewalk Closure; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Temporary Construction Entrance; Reading Tree Park Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Closure/Pathway Closure; Hazel Dell Parkway and Ivy Hill Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cuts/Road Closure/Sidewalk Closure; Orr'Avenue SW: Board Member EBurke moved to approve. Board Member Watson seconded. Request approved 2-0. • Request Road Closure and Open Pavement Cut: 103rd Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:08 a.rn. Desna L. Cordray IAMC—Clerk-Treasurer Clerk-Treasurer Approved 7 r i , Ma,ror. amen Brainard ATTE : Or in/ s. Dana L. Cordray, Icy - Clerk-Treasurer 1