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Home My WebLink AboutBPW-03-05-14 OffIrterN 1 4 6 PI 1 City of 0.1 rmel Office of the Clerk-Treasurer r 3 ;; 9, BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, MARCH 5, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 5, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/)71-2414 4 0F. 0 eta, City of Crme1 wifor Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, March 5, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Tabled; Minutes from the February 5, 2014 Regular Meeting b. Minutes from the February 19,2014 Regular Meeting 2. BID OPENING/AWARDS a. Bid Opening for 96th Street Granite City to Parkwood Crossing Water Main; John Duffy, Director of the Utilities Department b. Request for Proposal Opening; Brookshire Golf Cart Fleet; Bob Higgins, GM/Superintendent Brookshire Golf Course c. Bid Award for Water Treatment Plant 1 — Filter; Maddox Industrial Contractors; ($788,300.00); this was the lowest most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution NO. BPW-03-05-14-01; Kendall Wood Subdivision; Guard Rail; Mike Hargis, Earth Resources b. Resolution NO. BPW-03-05-14-02; Village of West Clay; Section 8002; Storm Water Quality Devise; Keith Lash, Brenwick c. Resolution No. BPW-03-05-14-03; Village of West Clay; Village Center Townhomes Phase 1; Storm Water Quality Structure; Keith Lash, Brenwick 4. CONTRACTS a. Request for Purchase of Goods and Services; Service First Cleaning; ($3,600.00); Office Cleaning; Mike Hollibaugh, Director of the Department of Community Services b. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($75,000.00); Tree Work; Mike Hollibaugh. Director of the Department of Community Services ONE CIVIC SQUARE CAREAEL,INDIANA 46032 317/371-2414 c. Request for Purchase of Goods and Services; T.M.T., Inc; ($60,000.00); Ground Maintenance; Mike Hollibaugh, Director of'the Department of Community Services d. Request for Purchase of Goods and Services; Shade Tree Unlimited; ($40,000.00); Trees; Mike Hollibaugh, Director of the Department of Community Services e. Request for Purchase of Goods and Services; Howard Wickersham; ($12,180.00); Sodium Chloride with anti-clumping agent; Dave Huffman, Street Commissioner f. Resolution No. BPW-03-05-14-04; Acknowledging Receipt of Contract with Majors Supply & Ground Maintenance; ($225,000.00); Salt; Dave Huffman, Street Commissioner g. Request for Purchase of Goods and Services; Additional Service#6; Crossroad Engineers; ($9,253.20); On Call Engineering and Inspection Services; Jeremy Kashman, City Engineer h. Request for Purchase of Goods and Services; Additional Service#5; Crossroad Engineers; ($9,970.00); Miscellaneous Engineering Services; Jeremy Kashman, City Engineer i. Request for Purchase of Goods and Services; Additional Service #3; Schneider Corporation; ($9,820.00); 106"' Street Path Design; Design Supplement; Jeremy Kashman, City Engineer j. Request for Utility Reimbursement Agreement; AT&T; ($231,884.11); Illinois Street Extension; Jeremy Kashman, City Engineer 5. CITY FACILITIES/STREETS/USE a. Request to Use Gazebo and Common Area; Fund Raiser; Saturday, March 22, 2014; Noon to 5:00 p.m.; Claudia Benz,The Thirst Project b. Request to Use City Streets; Marathon; Saturday; April 18, 2015; Set up Friday, April 17, 2015; Carmel Marathon, Todd Oliver c. Request to Use Gazebo and Common Area; Wedding; Sunday, September 21, 2014; 10:00 a.m. to 6:00 p.m.; Katie Neville d. Request to Use Council Chambers; Meeting; Thursday, April 17,2014; 6:30 p.m. to 9:00 p.m.; Hank Thompson, Lake Forest HOA e. Request to Use City Streets; Triathlon; April 27, 2013; 8:45 a.m. to 11:15 a.m.; Carmel Swim Club (Item is being held by Nancy Heck pending Information Regarding US3I Road Conditions) 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar_IIOA Traditions on the Monon b. Conflict of Interest Disclosure Statements; Nancy Heck c. Resolution BPW-03-05-14-05; A Resolution of the Board of Public Works and Safety of the City of Carmel Indiana; Regarding the Partial Release of an Easement; Gary Duncan, Assistant City Engineer d. Request for Dedication of Public Right Of Way; Randall Bypass/Butler Hyundai; Andrew Taylor, American Structurepoint e. Request for Secondary Plat; B&B Park; 12650 Clay Center Road; David Marks, Williams Creek Consulting f. Request for Open Pavement Cut and Frontage Road Closure; East Side of Meridian Medical Plaza and Ritz Charles Properties; Radlie Storer, Gradex, Inc. 7. APPEAL-HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MARCII 5,2014 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the February 5, 2014 Regular remained tabled. Minutes for the February 19, 2014 Regular meeting approved 2-0. BID OPENINGS/AWARDS iBid Opening for 96"Street Granite City to Parkwood Crossing Water Main: Board Member Burke opened and read the bids aloud; Company Amount Culy Construction 5142,903.00 TP1 S 132,545.00 CSV S149,597.00 Midwest Mole 5124.535.00 The bids were given to John Duffy, Director of the Department of Utilities'for review and recommendation. Request for Proposals for Brookshire Golf Course—Golf Carts: Board Member Burke opened and read the proposals aloud: Company A mount Golf Cars Plus S4,3000.00/cart Professional Golf Car 54265.00/Carl Midwest Golf& Turf 54,130.00/cart 1 The proposals were given to Bob Higgins. Manager/Superintendent,for review and recommendation. At the end of the meeting PERFORMANCE RELEASES Resolution No. BPW-03-0S-14-01; Kendall Wood Subdivision; Guard Rail; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-03-05-14-02: Village of West Clay: Section 8002; Storm Water Duality Devise; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-03-05-14-03: Village of West Clay; Village Center Townhomes Phase 1; Storm Water Quality Structure: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Service First Cleaning: (53.600.00); Office Cleaning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request far Purchase of Goods and Services; Bartlett Tree Experts; (575.000.00); Tree Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods' and Services; T.M.T., hnc; (560,000.00); Ground Maintenance; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Shade Tree Unlimited; (540,000.00): Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Howard Wickersham: (512.180.00); Sodium Chloride with anti-clumping agent; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-03-05-14-04; Acknowledging Receipt of Contract with Majors Supply & Ground Maintenance; (5225,000.00): Salt; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Additional Service #6; Crossroad Engineers; (59,253.20); On Call Engineering and Inspection Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services: Additional Service #5; Crossroad Engineers; (59,970.00); Miscellaneous Engineering Services, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Additional Service #3; Schneider Corporation; li (59,820.00); 106th Street Path Design; Design Supplement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Utility Reimbursement Agreement: AT&T: (5231,884.11): Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CITY FACILITIES/STREETS/USE Request to Use Gazebo and Common Area; Fund Raiser; Saturday. March 22, 2014; Noon l0 5:00 p.m.; Board Member Burke moved 10 approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Sheets; Marathon: Saturday; April 18, 2015; Set up Friday, April 17, 2015; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Area; Wedding; Sundae, September 21, 2014; 10:00 a.m. to 6:00 p.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Council Chambers: Meeting: Thursday, April 17, 2014: 6::30 p.m. to 9:00 p.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Triathlon; April 27. 2013; 8:45 a.m. to 11:15 a.m.; Cannel Swim Club (Item is being held by Nancy Heck pending Information Regarding US31 Road Conditions): Board Member Burke moved to table. Board Member Watson seconded Request tabled 2-0. i OTHER REMAINS TABLED: Request for Dedication ("Streets; Traditions on the Monon REMAINS TABLED: Appeal Notice of Corrections Conflict of Interest Disclosure Statements; Nancy Heck Resolution BPW-03-05-14-05: A Resolution of the Board of Public Works and Safely ("the City of Carmel Indiana; Regarding the Partial Release of an Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Dedication of Public Right Of Way; Randall Bypass/Butler Hyundai: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat: B&B Park: 12650 Clay Center Road: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cut and Frontage Road Closure: East Side of Meridian Medical Plaza and Ritz Charles Properties; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:08 a.m. / �J Diana Cordrery_ , JAM —Clerk-reasurer Clerk-Treasurer ( Approved A ryor, ames Brainard ATTEST: G? :� Dic �a L. Cordray, ADC - Clerk-Treasurer 1 1