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Minutes SpecStdy 11-06-01CARMEL /CLAY PLAN COMMISSION SPECIAL STUDIES COMMITTEE NOVEMBER 6, 2001 The regularly scheduled meeting of the Special Study Committee met at 7:00 PM in the Caucus y Rooms of Cit y Hall. Committee members in attendance: Paul Spranger, acting chair; Dave Cremeans; Pat Rice; Nick Kestner; and Wayne Wilson. Department Staff in attendance: Michael Hollibaugh, Director; Jon Dobosiewicz; Laurence Lillig; and Kelli Hahn. Note: The Agenda was re- ordered to hear Item 6, Docket No. 41 -01b ADLS, Longhorn Steakhouse, as the first item of business. 1. Docket No. 188-00 Z; DePauw Rezone Petitioner seeks favorable recommendation of a rezone from the S- 2/Residence district to the B-5/Business district on 10.02± acres. The site is located northwest of West 130 Street and North Meridian Street. The site is zoned S- 2/Residence within the US 31/Meridian Street Overlay Zone. Filed b y E. Davis Coots of Coots Henke Wheeler for DePauw University Earlham College. Dave Coots, Coots Henke Wheeler appeared before the Committee representing the applicant. An aerial was displayed depicting the ten -acre site. The CMC tract will be before the Plan Commission for hearin g i of the Development Plan and ADLS in December. The CH Land tract and DePauw Rezone tract were filed at the same time. Asa p art of the rezone, DePauw has agreed to dedicate an additional 15 feet of right -of -way alon g Meridian Corners Boulevard. The petitioner has agreed to reserve this tract for a six year period of time in order for the City and INDOT to determine whether or not this intersection would become a part of the US 31 cloverleaf. Dave Coots asked the Committee to recommend approval of the rezone of this tract to B -5, conditioned upon execution of the commitment reserving the property for a six -year period from the date of execution of the commitment or the date the Department completes its Environmental Impact Study, whichever occurs first. The petitioner has forwarded to the City Engineer the P y o dedication on the additional 15 feet of right -of -way however, the acceptance of the dedication and deed of public right-of-way by the Board of Public Works has not yet occurred. Department Report, Laurence Lillig. The Department is recommending that this item remain at p p Committee until the Conditions Attendant to the CMC Rezone have been recorded. This item should not p roceed to full Commission until that has been accomplished. S:T lanCommission\ MinuteslSpecialStudiesCommitteeMinuteaCSSCommittee Minutes200 1 nov 1 Michael Hollibaugh stated the Department has not yet received the commitments in final form for review. Wayne Wilson reported the Land Use and Annexation Committee of the City Council had voted on the adjacent piece subject to the commitments. Mr. Wilson said he supports the Department's recommendation. Dave Coots said it was his understanding that no permits would be issued until the commitments were recorded. However, the permits would be issued after the entire process has been completed. DePauw is not going to give away all of the benefits of the real estate and get nothing in return. What they get in return is the approval of the ADLS on the CMC tract and the ability to sell the real estate to generate revenue. The signed copies of the agreements have not yet been received from DePauw, but they should be returned prior to the November meeting. The original commitments were drafted by John Moiltor; Dave Coots re- drafted them and forwarded to DePauw. The revised commitments have not yet been received. Pat Rice moved to forward Docket No.188 -00 Z, DePauw Rezone, to the full Plan Commission meeting in November with a recommendation for approval, subject to the following: The Department's report and receipt and review of commitments by the Department, a signed copy of DePauw Commitments together with any outstanding items, and dedication of 15 -foot right -of- way along Meridian Corners Boulevard, the full extent of the DePauw parent tract and the CH Land tract, as identified in the Thoroughfare Plan. This motion was seconded by Wayne Wilson and APPROVED 5 0. 2. Docket No. 47 -01 CA; The Retreat Petitioner seeks Commitment Amendment approval to revise the approved Preliminary Site Plan and No Build Zone. The site is located northwest of I -465 and Westfield Boulevard. The site is zoned R -4 /Residence. Filed by Harry F. Todd of Gibraltar Properties. WITHDRAWN 3. Docket No. 39 -01 ADLS; Meijer Convenience Store Petitioner seeks Architectural Design, Landscape, Exterior Lighting Signage approval for a Convenience Store. The site is located at the northeast corner of West Carmel Drive and Pennsylvania Street. The site is zoned OM/M (Old Meridian/Meijer District). The petitioner also seeks approval of the following Zoning Waiver: 39-01a ZW Z -352 5.7B.1(a) 25' minimum building height Filed by Paul G. Reis of The Reis Law Firm for Meijer, Inc. Paul Reis of The Reis Law Firm appeared before the Committee representing the petitioner. Also in attendance were Bob Olson of CSO Architects, and Lynn Richardson of Meijer's. When the Meijer store was re- loated to the east side of the existing Meijer's store, west of Old Meridian, there was considerable concern regarding the landscaping. The only change from the S:1PlanCormission\ Minutes\ SpecialStudiesCommitteeMinutes \PCSSCommittee Minutes200lnov 2 landscape plan submitted in the informational packets is there will be 25 rather than 22 deciduous Ash trees added in the parking area. Trees and shrubbery were added in the tank filling area; the 12 foot evergreen trees and 3, 15 foot evergreens will be placed in order to screen the store from Carmel Drive and Old Meridian Street, maintaining the existing woods and some existing trees. The design of the building is essentially the same as presented except for one change. Originally, a wavier was requested for a height to 17 feet, 4 inches; currently, the height is requested changed to 18 feet, 4 inches, due to clearance of the tankers. The design provides for the cornice feature on the canopy and flush lighting. Laurence Lillig reported for the Department. The columns are recommended to be bricked all of the way p u Aside from that, the Department is recommending this item be forwarded to the Plan Commission with a favorable recommendation. There was extensive discussion regarding the lighting and bricking the columns. Paul Spranger requested recessed lighting rather than flush, and the petitioner agreed. The white color on the EFIS band will be changed to almond; the cornice at the top of the columns should contrast with the color at the corners of the cornice. The stone in the planting island was discussed and the petitioner agreed to replace the stone with live plant material and will screen with large shrubs rather than year `round pines due to safety factor. The landscaping will also screen the convenience store /gas station from Providence on the east side of Old Meridian. Signage: The face of the sign on Carmel Drive will be changed to add pricing, "Meijer" will be reduced to a smaller size and opaque to show the clay color red of "Meijer" during the day, white at night (not translucent.) The sign will have a brick base with landscaping at the base of the sign The signage on Old Meridian is not affected. Dave Cremeans moved for approval of Docket No. 39 -01 ADLS, Meijer Convenience Store, conditioned upon the following: The signage will have a brick base with landscaping at the base. The clay -color red of "Meijer" will be opaque to show red during the day and white at night (not translucent.) The columns and canopy will be almond color as well as light fixtures and protection bars. The cornice at the top of the columns will be a darker red to accent. The landscaping evergreens will be scattered inside the parking field with taller evergreens closer to the road screening to be done with large shrubs rather than pines due to safety factor. Following a second by Nick Kestner, the motion was APPROVED 5 -0. Note: Items 4 and 5 were heard together. 4. Docket No. 50 -01 CA: 1437 Keystone Way East Victory Beauty Systems Petitioner seeks Commitment Amendment approval to permit an additional sign. The site is located at 1437 Keystone Way East, northwest of the intersection of North Keystone Avenue (SR 431) and East 116 Street. The site is zoned B- 8/Business partially within the SR 431 /Keystone Avenue Overlay Zone. S:\PlanCommission\ Minutes\ SpecialStudiesCommitteeMinutes \PCSSCommittee Minutes200 lnov 3 Filed by Kevin Miller of Action Sign Company for Victory Beauty Systems. 5. Docket No. 51 -021 ADLS Amend, 1437 Keystone Way East Victory Beauty Systems Petitioner seeks Architectural Design, Landscape, Exterior Lighting Signage Amendment approval for a sign. The site is located at 1437 Keystone Way East, northwest of the intersection of East 116 Street and North Keystone Avenue (SR 431). The site is zoned B -8 /Business. Filed by Kevin Miller of Action Sign Company for Victory Beauty Systems. Dave Coots of Coots Henke Wheeler appeared before the Committee representing the applicant. Jim Singleton, owner, and daughter Katie Singleton were also present. Following last month's Committee meeting, the revisions in the building as well as the landscape plan were submitted to the Committee members. The east elevation now takes on the "windowing" and the landscaping breaks up the masonry wall. The cornice, awnings and EFIS will match and be in keeping with Merchants Square. Dave Coots said he had drafted and forwarded to the Department Commitments Attendant to the balance of the building that CarX occupies. Laurence Lillig reported he revised the commitments and returned them to Dave Coots. When and if the current tenant (CarX) renews its existing lease, the balance of the building, architectural design, will be reconfigured. The tenant would have to give his consent. The CarX lease expires in 2004. As opposed to going back through the Plan Commission and ADLS process to be able to complete the western 7200 square feet of the building, Dave Coots suggested that the Director of DOCS be permitted to approve ADLS. Laurence Lillig was not in favor of putting the Department in that position. Laurence Lillig suggested that the commitments be amended to provide for approval by "A Committee" of the Carmel Clay Plan Commission rather than the Director of DOCS or a specific committee. This would allow flexibility for either Special Study or Subdivision Committee, depending on the Agenda at the time. Laurence Lillig said the size of the sign would fall within the allowable; that part of the building is 70 feet wide and located between 51 and 100 feet from the right -of -way. A sign could be installed up to 45 square feet. The sign is 40 square feet and under the cornice. Pat Rice recommended the capital "V" in Victory be as high as the "P" in the Pools 0' Fun sign. The sign will be black with reverse channel letters. Dave Cremeans moved for the approval of Docket No. 50 -01 CA and 51 -01 ADLS for Victory Beauty Systems, conditioned upon the following: The Victory signage letters are to be 24 inches tall at the highest point. The sign is to be black, reverse channel letters. The cornice and awnings and EFIS are to match Merchants' Square. The balance of the building currently S:\PlanCommission\ Minutes\ SpecialStudiesCommitteeMinutes \PCSSCommittee Minutes2001nov 4 occupied by CarX will be completed when their lease expires 12- 31 -04. A copy of the most recently recorded covenants and copy of the Deed are to be furnished to the Department. The motion was seconded by Pat Rice and APPROVED 5 -0. Note: The Committee Agenda was re- ordered to hear item 6 as the first item of business. 6. Docket No. 41 -01b ADLS; Merchants' Pointe, Lot 3 Longhorn Steakhouse Petitioner seeks to amend a ground sign approved under Docket No. 41 -01 ADLS. Filed by James Nelson of Nelson and Frankenberger for WD Partners. Jim Shinaver, attorney with Nelson Frankenberger appeared before the Committee representing the applicant, WD Partners. A color rendering of the proposed ground sign was distributed to the Committee. The background of the sign is now black, "Longhorn" appears in red, and "Steakhouse" is in white. The sign is on a brick base; the sign is consistent with other signage Macaroni Grill and O'Charley's—as far as size, design, and building materials. At this time, the petitioner is requesting approval of the change in the ground sign. Dave Cremeans moved for approval of the ground sign as amended, Docket No. 41 -Olb ADLS, Merchants Pointe, Lot 3 Longhorn Steakhouse. The motion was seconded by Pat Rice and APPROVED 5-0. 7. Docket No. 112-01 ADLS Amend; Carmel Science Technology Park, Block 6 Carmel Drive Executive Office Park Tenant Signs Petitioner seeks Architectural Design, Landscape, Exterior Lighting Signage Amendment approval of previously approved tenant signage. The site is located at 755 and 765 West Carmel Drive. The site is zoned M- 3/Manufacturing. Filed by Carol Shideler of Shideler Dermatology Group. 8. Docket No. 113 -01 ADLS; CH Land Office Building Petitioner seeks Architectural Design, Lighting, Landscaping Signage for a Professional Office Building. The site is located northwest of West 13 ls Street and North Meridian Street. The site is zoned B- 5/Business. Filed by E. Davis Coots of Coots Henke Wheeler for CH Land LLC. Dave Coots of Coots Henke Wheeler appeared before the Committee representing the applicant. Bob Lunsford was also present representing the CH Land LLC. At Plan Commission hearing, the issues brought up were the color of the proposed brick and how it would relate to the CMC proposal. The brick proposed at the hearing was a white brick, the mortar would be gray and give the color of the building a darker appearance. The Abacus Pre School is a S: \PlanCommission\ Minutes\ SpecialStudiesCommitteeMinutesWPCSSCommittee Minute s20 0 1 nov 5 totally white building as is the church next door, and the proposal is felt to be consistent with the area. The petitioner's preference is to use the white brick previously displayed. Another issue was the width of the path along Meridian Corners Boulevard raised by Nick Kestner. The width of the sidewalks the path would hook -up with is 3 1 /2 feet, and to increase the width of the path would be inconsistent with what is in existence along Meridian Corners Boulevard. There is no problem with the installation of the sidewalk along the southern boundary that leads along the entryway into the CMC project, and this would permit occupants of the proposed buildings access to Meridian Corners Boulevard. There is a wall sign over the door entryway that is 13 square feet that is a limestone lentil into which Carmel Dental Clinic will be etched with black lettering. The ground sign located along the private drive entryway into the CMC site is 42 square feet, same brick as the brick of the building, with a stone center into which will be etched, again, "Carmel Dental Clinic," 30 square feet. Sample boards were displayed showing the brick and colors. Department Report, Laurence Lillig: The width of the path along Meridian Corners Boulevard is required to be a ten -foot asphalt path by virtue of the Thoroughfare Plan. The Illinois Street Corridor incorporates Meridian Corners Boulevard and is a secondary parkway; paths along the parkway must be 10 -foot asphalt. This is also true of 131 Street that adjoins Lot 3 and would also need to be a 10 -foot asphalt path —3 1 /2 foot sidewalks are a thing of the past. In regard to the signage, the proposed sign requires two variances —one for the number of signs and one for orientation the Ordinance requires that signs face the right -of -way. Meridian Corners Boulevard is the only public street where the property has frontage. Laurence requested more information on the style of lighting in the parking area the cut sheet does not show the height of the pole. Dave Coos responded the light poles are 18 feet in height; the fixture is 12 inches, for a total of 19 feet. The actual building is 25 feet in height. Also, the petitioner is willing to install foundation plantings and will landscape the back of the building in order to screen light spillage. The landscape plan has been submitted to the Department. Paul Spranger suggested keys on the corners of the buildings rather than a band for architectural relief. Pat Rice moved to recommend approval of Docket No. 113 -01 ADLS, CH Land Office Building, conditioned upon white brick exterior with gray mortar; thickened landscape with foundation plantings and landscape at rear of building; installation of keys on corners rather than band for architectural relief. This motion was seconded by Wayne Wilson and APPROVED 5 0. 9. Docket No. 130-01 ADLS Amend; Meridian Mark I II Petitioner seeks Architectural Design, Landscape, Exterior Lighting Signage Amendment approval to alter the Sign Plan approved as Docket No. 6 -89 ADLS. The site is located at 11611 North Meridian Street. The site is zoned B -6 /Business within the US 31/Meridian Street Overlay Zone. Filed by Doug Staley of Staley Signs for INRANGE. S:\PlanCommission\ Minutes \SpecialStudiesCommitteeMinutes \PCSSCommittee Minutes2001nov 6 1 Doug Staley of Staley Signs appeared before the Committee representing the applicant. Permission is being requested to alter the Sign Plan previously approved located at 11611 North Meridian Street. The petitioner requests approval to replace the current sign with "Onex" sign, same brushed brass, and will conform to current standards approved for Meridian Mark I and II. Laurence Lillig recommended to the Committee that the petition be amended such that brushed brass, reverse channel signs that conform to the standard be approved for both Meridian Mark I and II so that these signs do not have to return again and again to the Committee. Wayne Wilson moved for the approval of 130 -01 ADLS Amend, Inrange Sign, Meridian Mark I and II, and signs on buildings 11611 and 11711 North Meridian Street that conform to the standards. Following a second by Dave Cremeans, the motion was APPROVED 5 -0. 10. Docket No. 134-01 ADLS Amend; Sunrise Cafe Sign Petitioner seeks Architectural Design, Landscape, Exterior Lighting Signage Amendment approval to alter an existing ground sign. The site is located at 11450 N. Meridian Street. The site is zoned B- 6/Business within the US 31/Meridian Street Overlay Zone. Filed by Doug Cotter of MC Sign Company for Sunrise Cafe. Doug Cotter of MC Sign Co. appeared before the Committee representing the petitioner. Robert Sevansky, owner, was also in attendance. The petitioner is requesting permission to remodel the existing sign with a 60/40 split between the current tenants. The sign will also be refaced. The petitioner favors a "cranberry" color. Laurence Lillig reported for the Department. The Ordinance requires a 50/50 split on the sign or apply for developmental standards variance. The cranberry color is NOT favored by the Committee. After considerable discussion, the Committee recommended bricking to cover the sign box, keeping same color (no red) and repairing the current sign. Note: The Hours of Operation are not approved for identification signage. The petitioner will redraft the signage and re- submit. The petitioner will return to the December 4 Committee with a revised sign. Note: Dave Cremeans exited the meeting at this point and did not return. 11. Docket No. 133 -01 ADLS Amend; First Indiana Bank Signs Petitioner seeks Architectural Design, Landscape, Exterior Lighting Signage Amendment approval to modify wall and roof signage. The site is zoned B-8/Business. The site is located north at 270 Merchants' Square Drive. S:\PlanCommission\ Minutes\ SpecialStudiesCommitteeMinutes \PCSSCommittee Minutes2001nov 7 Filed by David Huffman of CSO for First Indiana Bank. Les Olds of CSO Architects, 280 East 96 Street, Indianapolis, and Kent Hershey, officer of First Indiana Bank, appeared before the Committee representing the petitioner. The petitioner is requesting approval to modify the wall and roof signage on the First Indiana Bank building currently under construction at 270 Merchants' Square Drive. Four signs have been approved at this location, one of which is the sign on the canopy at the drive -up facility. The petitioner would like to re- locate the sign on the canopy to the roof and to the east for greater visibility. The petitioner is eliminating the logo on the signs and going with a plain roof sign that is basically a white, individual lettering with a bronze frame. Jon Dobosiewicz reported that the Department is recommending approval of the modification of the ADLS for the signs. Not touched on were the returns and exterior of the cabinets for these individual signs are bronze in color. The BZA has adopted variances to allow the size and location of these signs. The one amendment made most recently, the third elevation, the south elevation, has been shifted and reduced in size to meet the requirements and moved to the eastern face of the building. There are some evergreen trees and some improvements along the west side of AAA Way that would make the sign more difficult to see. The Department recognizes this as a concern and it may well look more appropriate centered on the canopy to provide more symmetry. The Department is recommending the Committee approve with the suggestion of looking at the signage in greater detail. The Committee discussed the signage and felt it looked as if it was "dangling" over the roofline. Leo Dierckman mentioned the "Do Not Enter" sign currently displayed on the building as being dilapidated and in very poor condition. The petitioner agreed to replace this sign. Pat Rice moved for approval of Docket No. 133 -01 ADLS Amend, First Indiana Bank Signs subject to the following conditions: The sign on the south elevation will be scaled down due to the protruding "K" beyond the roof, and the sign on the east elevation as agreed to be moved down approximately 10 inches. This motion was seconded by Nick Kestner and APPROVED 4 0. There being no further business to come before the Committee, the meeting was adjourned at 10:05 PM. amona Hancock, Secretary Leo Dierckman, Chairperson S:\PlanCommission\ Minutes\ SpecialStudiesCommitteeMinutes \PCSSCommittee Minutes200lnov 8