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Home My WebLink AboutAmerican Structurepoint/ENG/Addl Serv 6/19,500/Keystone Collision Damage ate- —s American Structurepoint Engineering -2014 Appropriation#920-434010/; P.O. #3/826 Contract Not To E.rceed$19,500.00 4�V �/\ %,l ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and American Structurepoint (the"Vendor"), as City Contract dated March 20, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint by and through its Board of Public Works and Safety By: C By: ames Brain rd, Presi rrz ## r Auth'jc d Signature Date: "-2 OORAItt M. PARKS Printed Name Mary nn Burke, Me jer j y Dat : r btR• o DEVEI.D9NA T>\ Title Lori S. WLayan, eTber FID/TIN: Date: zilairi Last Four of SSN if Sole Proprietor: ATTE T: 1 /� Date: Marcy 07`/ c20/4/ ):adray, lkTreasurate: `f-2-47 IXenvW�uimnAdS...a' dS.�OneircnnpC,u.knmon srvawmwn,n d. lI v]n„cw P.MI mam 1 kd F r March 5, 2014 CI I YE, or CARVIEL �:AAII J BRAINARD, MAYOR Mr. Willis R. Conner, PE, SE Mr. Gregory L. Henneke, PE American Structurepoint, Inc. 7260 Shadeland Station Indianapolis, IN 46256-3957 RE: Additional Service Amendment#6, Y.O. #31826 Dear Mssrs. Conner and Henneke: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with American Structurepoint,dated March 20, 2013. I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#6— Keystone Parkway Collision Damage Inspection,Design and Plans Engineering Services Not to Exceed: $19,500.00 PLEASE NOTE Please be advised that"Additional Services"performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service# and P.O. #shown above. Invoices received without the Additional Service# referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional,quality services. If you should have any questions, please give me a call. Sincerely, J my . Ka hman,P.E. City Engineer Revie ed and approved by: nge ing Director of Administration Exhibit DEp.V:I?•II(NI ,,I• HNGINEUInNC Obi ONE C,Iac Scn v i:_ C:,v:a u.L. IN ,i6ti;52 Orru.I: 31 7S I?-i-i I I'.vN 317.5;I.2ii4 1 MM :) El fa 0 LA AMERICAN STRUCTUREPO!NT INC. El March 3, 2014 Mr. Jeremy Kashman, PE Carmel City Engineer One Civic Square Cannel, Indiana 46032 Re: Keystone Parkway Collision Damage Dear Mr. Kashman: On behalf of American Structurepoint, I am pleased to submit this proposal for the design and engineering plans for the inspection and repair of the 106ib, 116111 and I 26th Street bridges over Keystone Parkway. The bridges were hit by an illegal vehicle on Sunday, October 3rd, 2013. The professional services shall include emergency inspection, design and plans described in Exhibit A. Upon receiving notice to proceed from the City of Carmel, American Structurepoint will complete the construction documents and bid the project for fee of S19,500. Invoices will be forwarded to the City of Carmel on a monthly basis in accordance with our original contract. We look forward to working with the City of Carmel on this project. If you should have any questions, do not hesitate to contact me at(317) 547-5580. Very truly yours, Al erican Structurepoint, Inc. 11 Cr<li . Parks, PE Director of Development Attachment At 201300320 3 A ' ti x NAA + ,a<� o-t „ �.y3. + a d5x S t, r"4.,, v-0 t-a l3 7• r . , - h TGd>6580 wTwturepoint corq TO ra i. ..; �. ^.. ,. '��- � �` `�, xr'.. s rer .k .,e , � .,s: "'„ ,yy',a� .- ' ».... .4). , a. .-:t• EXHIBIT A The Professional will provide services for City projects as described below. The information and services to be furnished by the City are as set out in Appendix 1, attached to this Agreement and made an integral part hereof The Professional shall begin the services to be performed under this Agreement upon receipt of the written notice to proceed from the City and shall deliver the work to the City in accordance with the schedule contained in Appendix 2, attached to this Agreement and made an integral part hereof The Professional shall receive payment for the services performed under this Agreement as set forth in Appendix 3, attached to this Agreement and made an integral part hereof. KEYSTONE AVENUE BRIDGE COLLISION DAMAGE I. EMERGENCY FIELD INSPECTION A. The Professionals shall inspect the damage to existing bridge structure on 106'1i, 116`h and 126th Streets over Keystone Parkway and develop an inspection summary report in the form of a memo to the Owner. II. BRIDGE REPAIR PLANS A. The Professional shall prepare design details, contract plans, special provisions for the specifications, and opinions of probable cost for the repair of 106°i, 116'h, and 126'h Street bridges over Keystone Parkway. B. Upon completion and final approval of the services by the City, the Professional shall deliver to the City the following: 1. One set of final approved contract plans drawn to a suitable scale on standard 36" x 24" sheets prepared on bond paper 2. One complete contract book incorporating specifications into the City's standard front end documents 3. One electronic(PDF) set of final approved contract plans and contract book 4. One copy of the opinion of probable construction cost C. Additional general data will be issued at the mutual agreement of the Professional and the City, and electronic files will be submitted to the City as requested. The Professional does not authorize or assume liability for any reuse of the documents or digital materials described in this section for any purpose other than this project and the specific use intended unless adapted by and approved by the Professional. A Exhibit A Page I of3 201302173 D. h3 fulfillment of this Agreement, the Professional shall comply with the requirements of the appropriate regulations and requirements of the City and other public agencies having a legal jurisdiction over the project. III. CONSTRUCTION QUESTIONS A. The Professional shall make themselves available to answer questions in regards to the design during construction of the repairs. IV. CONSTRUCTION OBSERVATION A. If desired by the City, the Professional can provide Construction observation services. This work would be completed under a separate supplemental agreement at a later time. r Exhibit A Page 2 of 3 201302173 APPENDIX 1 INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following, as appropriate: 1. A City's representative with decision-making authority on all inquiries 2. Assistance to the Professional by placing at his disposal all available information pertinent to the project, including but not limited to property owner information, deeds, plans of adjacent developments, and section corner information 3. Specifications and standard drawings applicable to the project 4. All written reviews pertinent to the project that are received by the City 5. Guarantee of access to enter upon public and private lands, as required for the Professional under this Agreement 6. All legal services, as may be required for development of the project t 00-4 511 Appendix 1 Page 1 of 1 201302173 APPENDIX 2 SCHEDULE The Professional will complete the services described in this Agreement using the following schedule: REPAIR DESIGNS A. Preliminary Plans to be completed within 45 days of receipt of Notice to Proceed pa V Appendix 2 Page I of I 20130203 APPENDIX 3 COMPENSATION A. Amount of Payment The Professional will receive payment for the work performed under this Agreement as follows, unless a modification of the Agreement is approved in writing by the City. 1. Emergency Field Inspections (lump sum) $5,300 2. Bridge Repair Plans& Construction Questions (hourly not to exceed) $14,200 B. Method of Payment 1. Payment for lump-sum items will be made monthly to the Professional on a percent- complete basis upon submission to the City of an invoice. 2. Compensation for hourly items will be invoiced on a monthly basis per attached Rates in Appendix 4. City will only be invoiced for an amount equal to the cumulative hours charged to the Project by each class of Professional's employees time standard hourly rates for each applicable billing class plus Professional's expenses, if any. At 171( Appendix 3 Page 1 of I 201302/73 APPENDIX 4 AMERICAN STRUCTUREPOINT, INC. TRANSPORTATION DEPARTMENT 2013-2014 STANDARD HOURLY RATES SCHEDULE Standard Hourly Rates are subject to annual review and adjustment. Hourly rates for services in effect from July 1, 2013, to June 30, 2014 are: EMPLOYEE CLASSIFICATION HOURLY RATE Principal $210 Project Manager $180 Senior Engineer or Senior Planner $150 Project Engineer or Project Planner $120 Environmental Specialist $130 *Staff Engineer or Staff Planner $90 *Staff Scientist $80 *Senior Technician $120 *Technician $80 *Researcher $80 Registered Land Surveyor $135 *Survey Crew Member $80 *Resident Project Representative $105 *Construction Inspector $80 *Construction Inspector Intern $55 Landscape Architect $150 *Rates for these classifications are subject to overtime premium of an additional 0.16 x hourly rate. p� 1l1 201302173 APPENDIX 4 REIMBURSABLE EXPENSES Reimbursable expenses include direct expenses incurred by American Structurepoint, Inc., or our consultants in the performance of work which is directly related to the project. These expenses arc in addition to compensation for Basic and Supplemental services. Reimbursable expenses will be invoiced at 1.0 times our direct costs. These expenses include, but are not limited to, the following: • Renderings, models, or colored elevations • Governmental agency review or permit fees • Reproduction of documents for governmental agency review, bidding, or construction • Reimbursable expenses charged to us by subconsultants • Airline tickets, car rental, mileage, and per diem expenses for out-of-town travel • Couriers and overnight deliveries, including FedEx, UPS, or similar carriers The following expenses, if incurred in the process of providing professional services included in basic services, are included in the fee noted and are not considered reimbursable expenses: • Printing for in-house purposes and progress meetings • Plotting expenses • Computer charges • Long distance phone calls • Faxes • Postage and handling 201302173 INDIANA TAIL TAX EXEMPT `{ i1 ty o f' �( .``s trme1 CERTIFICATEENO.003120155 002 0 PAGE �\\/v.%1`�- \,J ��-/ (.1Li+ PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT •31 C - 35.60000972J ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,N CARMEL, INDIANA 46032-2584 VOUCHER, DELIVER'! MEMO, PACKING SLIP: SHIPPING LABELS AND ANY CORRESPONDENCI FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 RCHASE ORDER DATEI DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION bi1e\- VENDOR "17.12,C SA'lcuT4' �-rvv�. l'.. SHIP 'x'7�. (•:�' l- . TO � L�S r'�('.1`✓'1 Vl(� A_ A h� `\LCZ.S lr J O.FR.I:T:ON I BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Cvtti\akCi - v� (,)'nlo1 . I11l'fU� 12l1 17 V,+T?i I + , 1 IF Send Invoice To if15cC� -oo PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT • AP VOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN • SHIP REPAID THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. • C.O.D.SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY _ SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WI IH CHAPTER 99,ACTS 194E TITLE ANDACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. C CLERK-TREASURER DOCUMENT CONTROL NO. 3�- 3 2 O VENDOR COPY