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Office of the
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NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MARCH 19, 2014
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 19, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL.INDIANA 46032 317/571-2414
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Office of the
Clerk-Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, March 19, 2014 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Tabled; Minutes from the February 5, 2014 Regular Meeting
b. Minutes from the March 5, 2014 Regular Meeting
2. BID OPENING/AWARDS
a. Bid Award for 90 Street Granite City to Parkwood Crossing Water Main;
Midwest Mole, Inc.; ($124,535.00); John Duffy, Director of the Utilities Department
3. CONTRACTS
a. Request for Purchase of Goods and Services; Murphey Construction; ($49,785.00);
116`h and Towne Road Street lighting; Dave Huffman, Street Commissioner
b. Request for Purchase of Goods and Services; Omni Centre for Public Media;
($28,000.00); Equipment Maintenance Contracts; Nancy Heck, Director of the
Department of Community Relations
c. Request for Purchase of Goods and Services; Omni Centre for Public Media;
($100,000.00); Cable Channel Productions; Nancy Heck, Director of the Department
of Community Relations
d. Request for Purchase of Goods and Services; MEG & Associates; ($13,000.00);
Event Planning for City Functions; Nancy Heck, Director of the Department of
Community Relations
e. Request for Purchase of Goods and Services; The Klink Group; ($182,000.00);
Salt; Dave Huffman, Street Commissioner
f. Request for Purchase of Goods and Services; Hittle Landscape; ($230,073.83);
Mowing— East and West of Meridian; Dave Huffman; Street Commissioner
g. Request for Purchase of Goods and Services; Crossroad Engineers; Additional
Service#7; ($24,000.00); On Call Plan Review; Jeremy Kashman, City Engineer
ONE CIVIC SQUARE CARMEL.INDIANA 46032 317/571-2414
Ii. Request for Purchase of Goods and Services; Crossroad Engineers; Additional
Service#8; (55,378.30); 136th Street Paths Keystone to Gray Design Services;
Jeremy Kashman, City Engineer
4. CITY FACILITIES/STREETS USE
a. TABLED: Request to Use City Streets; Triathlon; April 27, 2013; 8:45 a.m. to
11:15 a.m.; Carmel Swim Club (/tent is being held by Nancy Heck pending Information
Regarding US31 Road Conditions)
b. Request to Use City Streets; Half Marathon; Saturday, March 22, 2014; 9:00 a.m.
to Noon; lndy Runners
c. Request to Use Veteran's Freedom Circle; Retirement; Saturday, June 28, 2014;
11:00 a.m. to 2:00 p.m.; Frank Baker, Commander USN
d. Request to Use Gazebo and Common Arca; Wedding; Saturday, October 11,2014;
1:00 p.m. to 6:00 p.m.; Rehearsal; Friday, October 10,2014; 5:00 p.m. to 8:00
p.m.; Denise Collins
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar_ I-10A Traditions on the Monon
b. Request for Water Reimbursement; Falcon Nest II, LLC; John Duffy, Director of
the Department of Utilities
c. Request for Dedication of Right of Way; Health & Wellness Suites; Adlai Chester,
American Structurepoint
d. Request for Lane Closures/Open Pavement Cuts; Pennsylvania Street and Main
Street; Brian Cravens, AT&T
e. Request for Lane Closure/Open Pavement Cut; 522 S. Range Line Road; Resa
Glover, Vectren Energy
f Request for Lane Restriction; Butler Hyundai—96th and Randall Drive; Andrew
Taylor, American Structurepoint
6. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi Heldt
7. PUBLIC HEARING
Public Hearing: To Receive Public Input on the Sale of a Portion of Certain Real
Properties Currently Owned by the City of Carmel, Indiana and Consisting of(6) Sir
Properties Designated by the Resolutions Below:
a. Resolution BPW-03-19-14-01; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Regarding the Third Party Transfer of Real
Property; 300 Mallard Court
b. Resolution BPW-03-19-14-02; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Regarding the Third Party Transfer of Real
Property; 870 Enclave Court
c. Resolution BPW-03-19-14-03; A Resolution of the Board of Public Works and
Safety of the City of Carmel,Indiana, Regarding the Third Party Transfer of Real
Property; 301 Mallard Court
d. Resolution BPW-03-19-14-04; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Regarding the Third Party Transfer of Real
Property; 10407/10409 Pennsylvania Street
c. Resolution BPW-03-19-14-05; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Regarding the Third Party Transfer of Real
Property; 303 Pintail Court
f. Resolution BPW-03-19-14-06; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana, Regarding the Third Party Transfer of Real
Property; 10401/10403 Pennsylvania Street
8. ADJOURNMENT
1 BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MARCH19,2014-10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy,Johnson
MINUTES
Minutes for the February 5, 2014 Regular meeting approved 2-0
Minutes for the March 5, 2014 Regular meeting approved 2-0.
BID OPENINGS/AWARDS
1 Bid Award for 96th Street Granite City to Packwood Crossing Water Main; Midwest Mole;
(5124,535.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Murphey Construction; (549,785.00): 116th and Towne
Road Street lighting; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Omni Centre for Public Media; (528,000.00); Equipment
Maintenance Contracts; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Omni Centre for Public Media; (5100,000.00); Cable
Channel Productions; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request lor Purchase of Goods and Services; MEG &Associates; (513,000.00); Event Planning for
City Functions; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
F Request for Purchase of Goods and Services; The Klink Group; (8182,000.00); Salt; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Hittle Landscape; ($230,073.83): Mowing—East and
West of Meridian; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #7;
(S24,000.00); On Call Plan Review; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Crossroad Engineers; Additional Service #8;
(55,378.30): 136`x' Street Paths Keystone to Gray Design Services; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CITY FACILITIES/STREETS/USE
TABLED: Request to Use City Streets; Triathlon; April 27, 2013; 8:45 am. to 11:15 a.m.; Carmel
Swim Club (Item is being held by Nancy Heck pending Information Regarding US3I Road Conditions)
Request to Use City Streets: Half Marathon; Saturday, March 22, 2014; 9:00 am. to Noon; Indy
Runners; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use Veteran's Freedom Circle; Retirement; Saturday, June 28. 2014; 11:00 a.m. to 2:00
p.m.; Frank Baker, Commander USN; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to Use Gazebo and Common Area; Wedding; Saturday, October 11, 2014; 1:00 p.m. to 6:00
p.m.; Rehearsal; Friday. October 10, 2014; 5:00 p.m. to 8:00 p.m.; Denise Collins; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Water Reimbursement; Falcon Nest 11, LTC; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Dedication of Right of Way; Health & Welh ess Suites: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Closures/Open Pavement Cuts; Pennsylvania Street and Main Street; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Lane Closure/Open Pavement Cut; 522 S. Range Line Road; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction: Butler Hyundai—96th and Randall Drive: Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice of Corrections
PUBLIC HEARING
Public Hearing: To Receive Public Input on the Sale of a Portion of Certain Real Properties Currently
Owned by the City of Ca rmel, Indiana and Consisting of(6) Six Properties Designated by the
Resolutions Below: Public Hearing opened at 10:22 a.m. Closed at 10:23 a.m.
Resolution BPW-03-19-14-01: A Resolution of the Board of Public Works and Safely of the City of
Carmel, Indiana, Regarding the Third Panty Transfer of Real Property: 300 Mallard Court: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-19-14-02: A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana, Regarding the Third Party Transfer of Real Property; 870 Enclave Court; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-19-14-03; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana, Regarding the Third Party Transfer of Real Properly; 301 Mallard Count; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-19-14-04; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana, Regarding the Third Party Transfer of Real Property: 10407/10409 Pennsylvania
Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Resolution BPW-03-19-14-05; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana, Regarding the Third Party Transfer of Real Property: 303 Pintail Court; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-03-19-14-06: A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana, Regarding the Third Party Transfer of Real Property: 10401/10403 Pennsylvania
Street: Board Member Burke moved to approve. IRoard Member Watson seconded. Request approved
3-0.
I
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:31 a.m.
Diana L. Cordray MC— Clerk-Treasurer
Clerk-Treasurer
Approved f 1 '
V/tiyar James Brainrzr
ATTEST:
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Lana L. Cordray, I M '- Clerk-"Treasurer
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