HomeMy WebLinkAboutCCPR-03-25-14 Carmel/Clay Board of Parks and Recreation
Tuesday, March 25, 2014,6:00 p.m.
Monon Community Center East
1235 Central Park Drive East
Carmel, Indiana 46032
The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to
providing safe and well maintained parks, recreation facilities and programs in a fiduciary and
responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state
statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to
manage the park and recreation system in a manner that reflects the vision and mission. Our promise to
our citizens is that we will leave the parks and recreation system better than we found it.
Tentative Agenda
I. Roll Call
II. Call to Order& Pledge of Allegiance
III. Public Comments
IV. Action Items
A. Minutes—Joshua Kirsh
1. March 11, 2014 Park Board Meeting
B. Claims—Jenn Kristunas
1. Claim Sheet March 25, 2014; and
2. Clay Township Claim Sheet March 25, 2014.
C. Consideration of Resolution P-2014-002 Adopting the Park Acquisition, Planning&
Development Policy—Michael Klitzing
D. Consideration of Matters regarding Founders Park Pavilion Project—Mark Westermeier
V. Discussion Items/Board Comments
VI. Adjournment
Carmel/Clay Board of Parks and Recreation
Tuesday, March 25, 2014, 6:00 p.m.
0 Monon Community Center
Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh,Jenn Kristunas,
Kathie Freed, Linus Rude
Member Absent: Richard Leirer, Rich Taylor
Others Present: Mark Westermeier, Director; Michael Klitzing, Chief Operating Officer(C00);
Audrey Kostrzewa, Business Services Director; Debra Grisham, Park Board Attorney
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Roll Call, Call to Order&Pledge of Allegiance
p '
Board President Engledow welcomed everyone to the meeting andna.sked Mr. Kirsh to call the roll. Mr. Kirsh
stated there was a quorum, at which time Board President Engledow.called the meeting to order at
6:01 p.m.followed by the Pledge of Allegiance. ` ,;_:
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Public Comments . "
There were no public comments. q`r
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Action Items -� •ti - aik,
Minutes—March 11, 2014 Park Board Meeting a-
Mr. Kirsh made a motion to approve the rnmutes,as presented;seconded by Ms. Kristunas, and unanimously
passed 7—0. :4 �� `+
e Claim Sheet March 25, 2014 £ �x3
Ms. Kristunas made a motion to approve the Claim Sl�heet as;pre'�s�,e�nted, seconded by Ms. Franklin, and
unanimously passed 7 �yy0.�� a` �� �� „, t 'v t a
Clay Township Claim Sheet March 25,;2014 4
Ms. Kristunas made,a motion to approve hekClay Towns p Claim Sheet as presented, seconded by
Ms. Franklin-.an unanimously passed 7-0. .. w�;
Consideration of Resolution P.-2014 002 Adopting the Park Acquisition, Development& Disposal Policy—
Michael Klitzing ,
° ,a 4v mss.
As a result of our'recent CAPRA(Commission�for,Accreditation of Park and Recreation Agencies)visit in
pursuit of national accreditation, OC OKlitzing asked that this standalone policy be approved. The Park
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a oBoard p reviousl approved uidelinesfior the plannin and design development of its parks and facilities rt
through adoption of the 2010-20141Parks and Recreation Master Plan. The other two components
(acquisition and disposal) aree'kstate mandated procedures. A brief discussion followed.
'clIf 'ate
Ms. Kristunas made a motion to'"waive the reading of Resolution P-2014-002 and enter it into action,
seconded by Mr. Kirsh, and unanimously passed 7—0. Then Mr. Kirsh made a motion to approve Resolution
P-2014-002 as presented, seconded by Ms. Freed, and unanimously passed 7—0.
Consideration of Resolution G-2014-001 Acknowledging the Recreation Programming Plan and Delegating
Responsibility for its Regular Review and Approval—Michael Klitzing
According to COO Klitzing, another CAPRA related request to meet a required standard is a resolution
0 formally acknowledging the existence of the recreation-programming plan. Ultimately,the long-term
objectives and goals are incorporated in the 2015 -2019 Master Plan and subsequently adopted by the Park
Board. As noted in the resolution, it is management's responsibility to regularly review and approve the
short-term goals and objectives that support the approved-master plan.
Carmel/Clay Board of Parks and Recreation
Tuesday, March 25, 2014
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Monon Community Center
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Mr. Kirsh made a motion to waive the reading of Resolution G-2014-001 and enter it into action, seconded
by Ms. Kristunas, and unanimously passed 7-0. Mr. Kirsh followed with a motion to approve Resolution
G-2014-001 as presented. The motion was seconded by Ms. Freed. There was a brief discussion about the
review times and keeping the Park Board up-to-date. Board President Engledow called for the vote, and the
resolution was unanimously passed 7—0.
COO Klitzing thanked the Park Board for its action on the resolutions that were added after the packets were
distributed. These resolutions will be very helpful toward the Department's pursuit of national
accreditation. A�
fi .:
Allir
Consideration of Matters Regarding Founders Park Pavilion Project Mark Westermeier
Director Westermeier stated this project is moving virtually trouble freeland on time. We are looking
forward to substantial completion before May 1St. There are no action items,at this time.
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Discussion Items/Board Comments . \`
Mr. Kirsh stated he heard a story on NPR that Indy wasgetting a soccer team. H further stated that there is
a push at the grassroots level for youth soccer programs ., 44...
Mr. Kirsh recently learned that the localthotels,.do not providega nsportation to the Monon Community
Center. Director Westermeier said this dis.‘,p,,,.ussion has taken place:n merous times, but the hotels change
management and/or they are prohibited in oing so based upon their own restrictions.
Mr. Kirsh was surprised when R as unsuccessful in tryi go register for summer programs. Director
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Westermeier advised that,registration starts April O1„ Discussion•followed on how to better inform the
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public of the be innin date for re istration. Ova= ' f,`
p g g g nn X04'
Mr. Rude inquired about theMonon (Greenway) refresh`project. Director Westermeier advised that
discussionsareJtakinng place regarding our options Mr Rude also asked about the status of graffiti removal,
at which time,>Director:Westermeier advised removal�is weather dependent, and there are some sites which
are controlled by the State** ` � �`
Spy } 's
Adjournments, 'W:#: ,
There being no�fur�ther business, Ivir Kirsh madea motion to adjourn, with no objections. The meeting was
adjourned at 6:29 p.m
Approved,
t, V;;
Signature Date
Signature Date
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