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Home My WebLink AboutCCPR-03-25-14 Carmel/Clay Board of Parks and Recreation Tuesday, March 25, 2014,6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel, Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order& Pledge of Allegiance III. Public Comments IV. Action Items A. Minutes—Joshua Kirsh 1. March 11, 2014 Park Board Meeting B. Claims—Jenn Kristunas 1. Claim Sheet March 25, 2014; and 2. Clay Township Claim Sheet March 25, 2014. C. Consideration of Resolution P-2014-002 Adopting the Park Acquisition, Planning& Development Policy—Michael Klitzing D. Consideration of Matters regarding Founders Park Pavilion Project—Mark Westermeier V. Discussion Items/Board Comments VI. Adjournment Carmel/Clay Board of Parks and Recreation Tuesday, March 25, 2014, 6:00 p.m. 0 Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh,Jenn Kristunas, Kathie Freed, Linus Rude Member Absent: Richard Leirer, Rich Taylor Others Present: Mark Westermeier, Director; Michael Klitzing, Chief Operating Officer(C00); Audrey Kostrzewa, Business Services Director; Debra Grisham, Park Board Attorney Ai Roll Call, Call to Order&Pledge of Allegiance p ' Board President Engledow welcomed everyone to the meeting andna.sked Mr. Kirsh to call the roll. Mr. Kirsh stated there was a quorum, at which time Board President Engledow.called the meeting to order at 6:01 p.m.followed by the Pledge of Allegiance. ` ,;_: Y Public Comments . " There were no public comments. q`r "it S, Action Items -� •ti - aik, Minutes—March 11, 2014 Park Board Meeting a- Mr. Kirsh made a motion to approve the rnmutes,as presented;seconded by Ms. Kristunas, and unanimously passed 7—0. :4 �� `+ e Claim Sheet March 25, 2014 £ �x3 Ms. Kristunas made a motion to approve the Claim Sl�heet as;pre'�s�,e�nted, seconded by Ms. Franklin, and unanimously passed 7 �yy0.�� a` �� „, t 'v t a Clay Township Claim Sheet March 25,;2014 4 Ms. Kristunas made,a motion to approve hekClay Towns p Claim Sheet as presented, seconded by Ms. Franklin-.an unanimously passed 7-0. .. w�; Consideration of Resolution P.-2014 002 Adopting the Park Acquisition, Development& Disposal Policy— Michael Klitzing , ° ,a 4v mss. As a result of our'recent CAPRA(Commission�for,Accreditation of Park and Recreation Agencies)visit in pursuit of national accreditation, OC OKlitzing asked that this standalone policy be approved. The Park 2 a oBoard p reviousl approved uidelinesfior the plannin and design development of its parks and facilities rt through adoption of the 2010-20141Parks and Recreation Master Plan. The other two components (acquisition and disposal) aree'kstate mandated procedures. A brief discussion followed. 'clIf 'ate Ms. Kristunas made a motion to'"waive the reading of Resolution P-2014-002 and enter it into action, seconded by Mr. Kirsh, and unanimously passed 7—0. Then Mr. Kirsh made a motion to approve Resolution P-2014-002 as presented, seconded by Ms. Freed, and unanimously passed 7—0. Consideration of Resolution G-2014-001 Acknowledging the Recreation Programming Plan and Delegating Responsibility for its Regular Review and Approval—Michael Klitzing According to COO Klitzing, another CAPRA related request to meet a required standard is a resolution 0 formally acknowledging the existence of the recreation-programming plan. Ultimately,the long-term objectives and goals are incorporated in the 2015 -2019 Master Plan and subsequently adopted by the Park Board. As noted in the resolution, it is management's responsibility to regularly review and approve the short-term goals and objectives that support the approved-master plan. Carmel/Clay Board of Parks and Recreation Tuesday, March 25, 2014 • Monon Community Center t. Mr. Kirsh made a motion to waive the reading of Resolution G-2014-001 and enter it into action, seconded by Ms. Kristunas, and unanimously passed 7-0. Mr. Kirsh followed with a motion to approve Resolution G-2014-001 as presented. The motion was seconded by Ms. Freed. There was a brief discussion about the review times and keeping the Park Board up-to-date. Board President Engledow called for the vote, and the resolution was unanimously passed 7—0. COO Klitzing thanked the Park Board for its action on the resolutions that were added after the packets were distributed. These resolutions will be very helpful toward the Department's pursuit of national accreditation. A� fi .: Allir Consideration of Matters Regarding Founders Park Pavilion Project Mark Westermeier Director Westermeier stated this project is moving virtually trouble freeland on time. We are looking forward to substantial completion before May 1St. There are no action items,at this time. G Discussion Items/Board Comments . \` Mr. Kirsh stated he heard a story on NPR that Indy wasgetting a soccer team. H further stated that there is a push at the grassroots level for youth soccer programs ., 44... Mr. Kirsh recently learned that the localthotels,.do not providega nsportation to the Monon Community Center. Director Westermeier said this dis.‘,p,,,.ussion has taken place:n merous times, but the hotels change management and/or they are prohibited in oing so based upon their own restrictions. Mr. Kirsh was surprised when R as unsuccessful in tryi go register for summer programs. Director 0 Westermeier advised that,registration starts April O1„ Discussion•followed on how to better inform the � St public of the be innin date for re istration. Ova= ' f,` p g g g nn X04' Mr. Rude inquired about theMonon (Greenway) refresh`project. Director Westermeier advised that discussionsareJtakinng place regarding our options Mr Rude also asked about the status of graffiti removal, at which time,>Director:Westermeier advised removal�is weather dependent, and there are some sites which are controlled by the State** ` � �` Spy } 's Adjournments, 'W:#: , There being no�fur�ther business, Ivir Kirsh madea motion to adjourn, with no objections. The meeting was adjourned at 6:29 p.m Approved, t, V;; Signature Date Signature Date 0 Page 2