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HomeMy WebLinkAboutMinutes TAC 07-18-01 Carmel/Clay Technical Advisory Committee Minutes July 18, 2001 9:00 a.m. Members present: Laurence Lillig - Carmel DOCS John South - Ham. Co. Soil& Water Chuck Shupperd—Vectren Energy Adrienne Keeling—Carmel Code Enforcer Steve Cash - Ham. Co. Surveyor John Lester - Carmel Parks Dick Hill - Carmel Eng. Gary Hoyt—Carmel Fire Dept. Steve Broermann - Ham. Co. Highway Bill Akers - Carmel Communications Jeff Kendall—Carmel DOCS Larry Castetter—Cinergy Jon Dobosiewicz - Carmel DOCS Mike McBride—Carmel Eng. Hilton Garden Inn (Development Plan) The site is located at the southeast corner of U.S. 31 and Main Street (131st Street). The site is zoned B-2/Business within the US 31/Meridian Street Overlay Zone. Filed by James J. Nelson of Nelson & Frankenberger for Meridian Hotel Partners, LLC. Attorney Jim Nelson presented the development plan filed by Bob and Tim Dora and Robert Rynard. In attendance were: Tim Dora, Robert Dora, and Robert Rynard, Sr., Meridian Hotel Partners, and Matt Oman, Mark Porteous, and Mike Hoff, The Schneider Corporation. A full service, 110-room Hilton Garden Inn is proposed at the corners of Pennsylvania Street and 131st Street and Meridian Street. Mr. Nelson has received a number of written responses. He requested comments from TAC members. Chuck Shupperd stated there is a gas facility just east of Pennsylvania Street and 131st Street. He noted the location of the meter on the plans. The petitioner should contact a service representative. Mr. Shupperd gave the petitioners his business card. Mark Castetter said the plans are okay. Dick Hill asked for justification for the two curb cuts. He assumes the sanitary lateral was put in with Pennsylvania Street. It needs to be marked. The drainage calcs are being reviewed and additional storm comments will follow. Pennsylvania Street is classified as a secondary arterial with a 90-foot right of way. The section line on the drawing needs to be identified for determination of the half right of way. Pennsylvania is a 45-foot half right of way and a 90-foot total; 131st Street is a 60-foot half right of way and a 120-foot total. Both call for multi purpose paths. The existing right of way is shown on the plans. Mr. Hill asked if these plans 1 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july accommodate future plans of INDOT. Jim Nelson has filed plans to the State of Indiana as required by the Overlay Zone. The petitioner is in the process of receiving their review comments to determine if this impacts state plans for U.S. 31. Another meeting is scheduled for tomorrow with Jon Dobosiewicz to discuss Carmel's plans for U.S. 31. Kate Weese believes this is a critical issue. The right of way pavement should match Pennsylvania Street. The petitioner must indicate whether the detention pond is wet or dry. If it is wet, the depth should be indicated. A note on page C101 indicates "Sign and shrubs to be removed". Mr. Hill asked for clarification. Also, the existing sidewalk on the west side of Pennsylvania Street appears to be outside of the right of way. Mr. Nelson stated the parcel initially was five acres in size. In 1986, only the right of way was dedicated to the City of Carmel. Considering the right of reversion, the parcel is still five acres, less the area Carmel has for the right of way. Jim Nelson does not know who installed the sidewalk. He does not think Beverly put in the sidewalk. Jim Nelson has the deed of dedication and will provide a copy to Dick Hill. Sewer availability and a commercial curb cut are needed from the Board. Any permanent installation planned in the right of way or dedicated easements requires a consent to encroach from the City. John Lester asked that the multipurpose paths be marked on the plans. He thinks the west side of Pennsylvania Street at 116th Street may have only five foot sidewalks. The east side is a multipurpose path. Jim Nelson believes the current sidewalk is four feet. John Lester stated it needs to be expanded to five feet. Adrienne Keeling had no comments. Gary Hoyt requested a separate meeting to determine location of the hook up. He suggested the hook up be in the parking island near the handicapped parking spaces. Mr. Hoyt requested two additional hydrants. A Knox box and fire department connection caps are needed. A standpipe system for each stairwell will be required. Sprinkler plans with hydraulic calculations and plans for the hood suppression system are needed. Jon Dobosiewicz referred to correspondence from Scott Brewer. He asked Mr. Nelson to please respond accordingly. A memo from Bill Akers indicated the address would be assigned off Pennsylvania Street due to the main access. The required right of way for 131st Street is a 60- foot half. The plans indicate 40 feet. There is a 15-foot parking setback for 131st Street and Pennsylvania Street. The zoning is B2. Mr. Dobosiewicz will address the five-acre minimum in their meeting tomorrow. The minimum building setback on the south side is 15 feet. He would like the building to be shifted to that line. On Meridian and Pennsylvania the building setback line (B SL) should be changed to build to line (BTL). The building setback line on 131st Street is 15 feet not 45 feet. Engineering and DOCS want a maximum of one curb cut. The detention area should be shifted south to accommodate the potential for future improvements in the area. More details are need for the dumpster accessory building. It must architecturally match the main structure and it must be an accessory building. John Lester's comments call for pedestrian and bicycle connections between the building and the street. The lighting plan comments relate to ADLS except for the landscape islands that must be nine feet wide. They are measured "back of curb" to "back of curb". Other thoroughfare plan comments will be discussed in tomorrow's meeting. John South's written comments regard simple changes to the erosion control plan. He invited a 2 S:\TechnicalAdvisorvcommittee\iNEnutes\tac2OOljuly telephone inquiry from the petitioners. Jon Dobosiewicz has not received comments from the Surveyor's Office. There may be regulated drain issues. He has asked for comments from the State. J.C. Sipe Jewelers, Lot 1 of Merchants' Pointe (Construction Plans) The site is located at 2259 East 116'' Street. The site is zoned B-8/Business. Filed by James J. Nelson of Nelson & Frankenberger for The Linder Group. The case was withdrawn by the petitioner. Macaroni Grill, Lot 4 of Merchants' Pointe (Construction Plans) 84-01 ALDS The site is located at 2375 East 116'' Street. The site is zoned B-8/Business. Attorney Jim Nelson presented the ADLS case for Lot 4 in Merchants' Pointe. It is located at the southeast corner of 116 ' Street and Keystone Avenue. The restaurant will be approximately 6,800 square feet in size. He has received a number of written comments from members. Steve Cash stated no permits are required from the Surveyor's Office. John Lester noted the connections to the offsite paths are not indicated on the drawings. They need to be added. Jim Nelson stated the plans call for internal sidewalks. Also, there is a multi purpose path adjacent to 116'' Street that is part of the 116'' Street project. Between lots 2 and 3 there will be a direct connection. John Lester asked that this be noted on the drawings. Chuck Shupperd gave Mr. Nelson his card. The lot will need a service request for load requirements and size of the meter. John South does not anticipate any problems. He will write comments. Larry Castetter said the plans look good. Cinergy will need a request for service. Dick Hill drafted comments and will prepare a letter. He was surprised to see the sanitary sewer extension. Engineering approved infrastructure plans for Merchants' Pointe include the sanitary sewers. The extension shown is new. Robert Montgomery said the shape of the building dictated the change. Corri Sharp does not know if it has been installed. Dick Hill responded that all the sewers must be bonded and should be included in the "as built"plans. Jeff Kendall and Adrienne Keeling had no comments. Gary Hoyt stated Jim Foster, Carmel Fire Department, reviewed these plans. He requested a Knox box and fire department connection hookups. There is a parking lot to the side and no access off Keystone Avenue. Mr. Hoyt requested an exterior entrance to the sprinkler riser room. When available he would also like copies of the sprinkler plans, hydraulic calcs, and hood suppression plans. 3 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july Jim Nelson will address Scott Brewer's comments. Jon Dobosiewicz read Bill Akers comments. Macaroni Grill should put their address numbers either above the front door or on the monument sign. Comments about design issues were faxed yesterday. There is a landscape island near the southeast corner of the building. Corri Sharp stated it has been eliminated. Mr. Dobosiewicz stated in that case it needs to be relocated. It might be placed near the dumpster but should not interfere with pick up. The connection to the path between lots 2 and 3 must have a pedestrian access other than just the ramp at the drive. It needs to be articulated. Crooked Stick West—Lot 68 Replat Jon Dobosiewicz stated the Department has a secondary plat that will be routed through Hamilton County. The only change on the plat from the primary to secondary is an adjustment of the building line from 50 feet to 40 feet. There are no utility or drainage easements in the area of the change of the building line. This action is accommodating the property owner who desires to construct an addition. The secondary plat will have to be amended and signed by the county commissioners. The only change is the 40-foot building line. On the plat today, it is a 50-foot building line. The applicant knows they need to route through the County. Woods of Williams Creek Subdivision (Secondary Plat) 88-01 SP The site is located on the northwest corner of West 136th Street and Spring Mill Road. The site is zoned S-1/Residence. Filed by David R. Barnes of Weihe Engineers, Inc. for Williams Creek Woods LLC. David Barnes presented the case. Also attending the meeting were David Morton, Jerry Huston, and Ralph Akard of the Woods at Williams Creek. This secondary plat proposes 73 lots on 74 acres at 136th Street and Spring Mill Road. Steve Cash did not write a letter but will do so soon. Jerry Liston prepared a letter last week regarding the requirements of clearing along the drain. Mr. Cash stated a crossing permit, a petition, the non enforcement, the estimate, and the bonding requirement must be provided. John Lester sent a fax stating both Spring Mill Road and 141" Street need multi-use paths. Also a connection from the subdivision to the path will be required. Dave Barnes indicated where these are already shown on the plans. Dave Barns expressed a desire in extending the path across the bridge at Williams Creek. Mr. Lester suggested checking with the County Highway Department. He believes the County would be very interested. Chuck Shupperd stated there are gas facilities on Spring Mill Road. He understands work will begin in late fall. Mr. Shupperd requested the petitioner call for conduit crossings. John South faxed a letter to Mr. Barnes; it was received. He has some issues on the erosion control plan. There is some cut and fill in the flood plain. The topo changes need to be shown 4 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july with the erosion control plan. More detail is needed on erosion and sediment at the bridge. A large amount funnels to the bridge site. Mr. South needs to know if the bridge or the street will be installed first. He said, on some of the lots in the woods, pad building and lot grading is not recommended. Mr. Barnes responded they would probably not do any grading. The lots listed in the letter will be individually worked out. The construction limits line will be observed. Mr. Barnes wants to stay above the 100-year flood elevation. Mr. South recommends seeding the entire site area that is disturbed. Some areas are not indicated. Mr. Barnes said they would not go beyond the pipeline. The area is grass now. Mr. South responded it would be fine if the existing vegetation is good. He also invited telephone inquires. Larry Castetter did not receive plans; they were returned to Dave Barnes. A new set of plans will be forwarded. Steve Broermann stated the intersection offset at the entrance requires a minimum of 150 feet. The plans indicate 105 feet. A variance will be needed if they wish to use the shorter distance. It is measured from center line to center line. The annexation plans are not known. Mr. Broermann will write a comment letter this week. The bridge will need a separate set of plans to be reviewed by their bridge engineer. This should be sent as soon as possible. Mr. Barnes wants the asphalt path to utilize the bridge for crossing. Steve Broermann stated this would be appropriate. The type of bridge has not been determined. Bids are out for both types. Jeff Kendall requested identification about the lots and streets as soon as possible. There are a number of flood plain and flood way issues regarding this subdivision. Mr. Kendall is particularly concerned with the lots around the lake. Builders must give supporting documentation, elevations, the LOMR, and the LOMA. David Morton will have a disclaimer for particular lots telling buyers they need to pay special attention to guidelines and perhaps not have basements. The finished floor elevation will need to be two feet above the base flood elevation. The 100-year elevation of the lake must be part of the overall LOMR. Berms are not the best solution. Mr. Barnes said all homes around the lake would be two feet above the 100-year level. Gary Hoyt sent a letter; he has no comments at this time. Hamilton Western will install the water line for this subdivision. Jon Dobosiewicz received comments from Sharon Prater. The plans will be revised. The drainage and utility easement will be removed from the pipeline area. Scott Brewer requested the nature conservation zone be identified. A copy of the final covenants and restrictions are required. Jon Dobosiewicz will write a letter this week. If the entry way feature changes, it must be approved by the Plan Commission. The entrance detail has a building on it. It is in the island. Steve Broermann said it requires 10 feet of right of way. This was not shown on the plan. The building must be on a block. This is similar to Camden Walk. All are in blocks. The secondary plat docket number should be listed. The "owner' should be changed to "subdivider". There is a 20-foot wide stripe between the right of way for the internal street and the right of way for Spring Mill Road. It makes better sense to make them all dedicated rights of way. Steve Broermann probably would not object. On Sheet 8 of 9, Block E is not identified. Jay Alley, Utility Manager, Clay Township Regional Waste District, provided the following written statement: The District has received plans and the District's consulting engineers are completing their review. 5 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july Once that review is complete, the plans will be ready to be submitted by the District to IDEM for State approval. Village of WestClay, Section 8002 (Secondary Plat) 85-01 SP The site is located southeast of West 131st Street and Towne Road. The site is zoned PUD/Planned Unit Development. Filed by Keith Lash of the Schneider Corporation for Brenwick TND Communities, LLC. Terry Hebert, Brenwick Development, and Keith Lash, Schneider Corporation, presented the case. Mr. Hebert explained these changes result because they are trying to react to current market trends in the $250,000 to $450,000 price range. The larger homes are not selling. Keith Lash explained the 11 lots are on 3.29 acres south of Glebe Street. The homesites front Towne Road. The improvements to Towne Road are not complete. There will be a secondary accel/decel lane going northbound. Rhettsbury Street will be extended to Towne Road and tie into Glebe Street. When Towne Road is reconstructed, some portions will be removed, repaved with a different elevation, and storm sewers will be added. Towne Road will drain west into the Brendle Drain. Schneider is using roadside swales and curb under drains for the existing roadside swale. They want to make certain Towne Road still functions when they build the frontage road for these lots. The lots are now configured differently. Brenwick has moved some lot lines and sanitary laterals have been added. Steve Cash wrote a letter. There will no additional regulated drain installed. The plans are satisfactory. John Lester sent a fax. He would like to see a ten-foot asphalt path along Towne Road. He believes this will be addressed in the conceptual plans but not in this phase. Keith Lash referred to the future Towne Road plans that include a path. There must also be a connection to the path off Glebe Street and Rhettsbury Street. Mr. Lash agreed. Chuck Shupperd stated Veltren Energy will meet with the petitioner tomorrow. John South wrote a letter and had no additional comments. Larry Castetter said Rick McClain is meeting with Brenwick to resolve easements concerns. Steve Broermann did not review plans. Corner cuts will probably be needed at Rhettsbury Street. Jose Kruetz mentioned that some of the issues will carry over similar to Section 8501. It is mostly a matter of extending the streets. Adrienne Keeling had no comments. Gary Hoyt drove a fire truck to the Village of WestClay and tried it on some of the small areas. They had trouble getting the equipment in on streets similar to these. The ambulance is okay, but not the ladder truck. There is an existing alley. Keith Lash believes Towne Road will be four lanes in the future. The common roads will tie into Rhettsbury Street. 6 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july Jon Dobosiewicz understands the design approved by the Plan Commission will ultimately be constructed by Brenwick. At this time, drainage is handled in a swale. Mr. Lash stated when Towne Road is reconfigured, the road side swale will be filled in. A path will be installed. John Lester finds the plan acceptable. Mr. Dobosiewicz will write comments latter this week. He will support the County Highway Department. Town Road needs to be identified. If it is going to be dedicated under a separate instrument, that number is needed. The Towne Road half right of way must be identified. Section 8501 needs to be identified on the plans. In Section 7501 along the south property line, Indiana Water Company has an easement that dead ends. The drainage utility and sanitary easement dead ends into the common area. Mr. Lash stated once the landscape plan is determined it will probably continue an additional ten feet. The Commons area has not been assigned a number. Keith Lash may give it a block name. Jon Dobosiewicz will check to see what was done in Section 7501. The following written statement was offered by Jay Alley, Utility Manager, Clay Township Regional Waste District: The District has received plans and the District's consulting engineers are completing their review. Once that review is complete, the plans will be ready to be submitted by the District to IDEM for State approval. Village of WestClay, Section 3001-A, Block J(Secondary Plat) 86-01 SP The site is located southeast of West 131st Street and Towne Road. The site is zoned PUD/Planned Unit Development. Filed by Keith Lash of the Schneider Corporation for Brenwick TND Communities, LLC. Keith Lash and Terry Hebert, Brenwick Development, explained the secondary plat request and the construction plans. Kenny Windler, Ryland Homes, was expected shortly at the meeting. Section 3001-A, Block J will comprise 41 town homes on 2.44 acres. The plans have been revised. Now there will be four (4) three-unit and four-unit buildings. Their architectural look drove that decision. Lot J is located at the southwest quad of village center on the south side of Glebe Street west of the meeting house. In the initial concept stage, this block contained the day care facility and filling station. However, the PUD allowed movement of those to another area; town homes will be constructed there now. The residences and utilities will be very similar to the town homes within the City Center project. Utilities will be very similar. Since first filing, some of the alley widths have been modified. Three feet have been added. The alley is asphalt and is 16-feet wide. The concrete from the drive is still 15 feet. The curb type has been changed to a chair back curb. In order for the face of the concrete curb to line up with the face of the concrete driveway, the roads need to be three feet wider. From face of curb to face of curb, it is 19 feet. From edge of concrete to edge of concrete, the distance is 16 feet. Terry Hebert commented that the sewer still borders the perimeter. The water line configuration and the fire hydrants are the same. Jon Dobosiewicz questioned how to address the two internal buildings. Mr. Lash suggested making the road a private street and naming it. It would be similar to Tradd Street. Bill Akers was concerned about addressing off a private street. Mr. Dobosiewicz believes they want to see addresses for building 6 off Tradd Street with a placard at the corner of the building to identify units. The matter should be discussed with Bill Akers. Gary Hoyt wants all private streets named. Jon Dobosiewicz believes Fire Department support will be helpful in obtaining approval. 7 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july Steve Cash wrote a letter. The procedural items must be provided. He met with Jose Kreutz a week ago. The storm sewers will be in common area/ drainage and utility easements. On the plat the petitioner did not specify where it crosses the blocks or the drainage easement. Keith Lash said the whole site is an easement except for the foundations of the buildings. It is called out in the plat. Steve Cash wants it high lighted or noted. This will affect maintenance in the future. Keith Lash said the curbs would not have sub surface drains. Each unit will be sold individually. They are constructed on slabs and will not need SSD hook ups. If access is needed, it would be off the streets. The shallowness of the storm sewers create a conflict. There are 15-inch storm sewers that are about 2.5 feet deep. With the thickness of the tile, it is 18 inches from the invert. Steve Cash stated they might be able to go below the sanitary sewer. The other items in his letter are standard. Chuck Shupperd had no comments. John South stated the erosion control plan looks fine. He asked how the project would be seeded. Mr. Lash responded the buildings would be constructed one at a time, in sequence as numbered. Ryland would be the builder. This is similar to a single family subdivision. When Brenwick leaves the site, all infrastructure will be in place. Ryland will do final landscaping, etc. Terry Hebert agreed that Ryland would seed everything. John South stated the plans should state the seeding is the builder's responsibility. Larry Castetter is working on the easements to get them resolved. Steve Broermann had no other comments. Jeff Kendall notes some of the town home front stoops are in the drainage utility easement. Mr. Lash believes he is looking at the build to line. Jon Dobosiewicz said it was the build to line; the stoops are okay. They run concurrent with the ten-foot drainage and utility easement. Dick Hill had no comments. Gary Hoyt has settled most of their concerns regarding wider alleys. These are three story buildings with no residential sprinklers. He will speak with Bill Akers about the street name for the private road. Otherwise, the matter would be extremely confusing for the Fire Department. He gave his letter to Keith Lash and wants to meet with Jose Kreutz. Mr. Hoyt believes the alley ways in the village are accessed by garbage trucks. Something should be done on the sides; they are rutted already. Jon Dobosiewicz understands, at the north end of buildings 6 and 7, the drives will be widen out to 19 feet. Mr. Lash confirmed there would be 16 feet of pavement and one and a half feet of concrete chair back gutter. Mr. Dobosiewicz asked if it would be possible to do this at the south end of building 6. The entrance way at Apsley and Tradd will be three feet wider. He asked if the east/west alley could be made a couple of feet wider. Residents will treat it as a street. Mr. Dobosiewicz stated the 18.5 foot measurement could be shifted closer to buildings by a foot or two. That would provide more room to maneuver. He is more comfortable with 19 feet. Keith Lash would prefer not to do so. Brenwick views it as an alley and do not want to encourage traffic. There will not be a covenant to prohibit parking behind the structures. Mr. Lash hopes 8 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july people will not park their vehicles on a public alley. Mr. Dobosiewicz said their plan meets the WestClay Ordinance but making the alley wider would avoid problems. Keith Lash thinks one of the biggest benefits this project has over City Center is public parking on street fronts. This is encouraged. Visitors will probably park on Tradd or Apsley. There will be plenty of room for parking. Jon Dobosiewicz still believes any widening would be helpful. Keith Lash will investigate the issue. There should be a connection of sidewalks to the back side of the three units to the north. People will use it that way. It would provide a place to walk. Kenny Windler would prefer to not do so. Ryland Homes wants public traffic to use the outer streets. Significant landscaping will be installed to prevent people from walking through there. Mr. Dobosiewicz inquired if anything is planned for the open space at the southwest corner of the block between buildings 8 and 9. Mr. Windler stated landscaping would be installed. Jon Dobosiewicz suggested a hardscape, perhaps a three-foot masonry wall. This would create a sense of enclosure around the space. Staff plat comments will be written in a letter. A key map and docket numbers are needed. Some of the homes are at the building line; others are two feet back. Everything must be at the build to line. Buildings 3 and 4 are examples. Keith Lash stated the build to line is an arbitrary line they created. If Mr. Dobosiewicz feels this is an issue, the build to line can be changed. Jon Dobosiewicz suggested making the build to line 14 feet instead of 12 feet along that frontage. It did not appear to him there was a conflict because of the 5-foot easement and 12-foot build to line. Keith Lash stated this is a separation from a sanitary and water main issue. Jon Dobosiewicz will review this again as each building is constructed. He questioned whether "block"was the best name for each of the sub areas. Keith Lash will consider the matter. The petitioner will modify the plat to show a private drive. They plan to get permits in the next 60 days. The following written statement was provided by Jay Alley, Utility Manager, Clay Township Regional Waste District: The District has received plans and the District's consulting engineers are completing their review. Once that review is complete, the plans will be ready to be submitted by the District to IDEM for State approval. Hazel Dell Corner, Lot 4 (Construction Plans, Secondary Plat & Special Use) 81-01 SP The site is located at 13190 Hazel Dell Parkway. The site is zoned B-3/Business. Filed by Paul G. Reis of The Reis Law Firm for Plum Creek Partners, LLC. Attorney Paul Reis presented the case and introduced Corby Thompson and Brian Chandler, Plum Creek Partners, Cort Crosby, Schneider Corporation, and April Hensley, Leech Hensley Architects. They propose to build a neighborhood commercial center of 12,950 square feet. The site is north and west of 131st Street and Hazel Dell Road. Osco Pharmacy is located on the site; there is a proposed commercial center and day care center to the north. Two ground signs are proposed. Elevations of the signs and buildings are provided. Mr. Reis displayed the elevations. There will be future development on the additional land but no plans are in place. Paul Reis stated all the mechanical equipment is on the roof top and will be fully screened from the residential area that lies to the west of the proposed commercial site. Steve Cash stated the plan looks fine. Cort Crosby thinks it will require a separate outlet and non enforcement. The plans are satisfactory. 9 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july Chuck Shupperd just needs a service request. The main is not in yet. John South distributed his letter. The plan looks good. He reminded Mr. Reis that the lot owner will be responsible for seeding. The entire site needs to be seeded at some point in time. The plans show only a small part of the lot being seeded. Cort Crosby said they are doing both. All areas should be seeded. Mr. South asked the petitioner to continue to do a good job on the site erosion control plans. The owner needs to monitor the progress a little better. Larry Castetter needs an updated set of plans and a service request. They will probably need additional easements. Jeff Kendall had no comments. Dick Hill and Mike McBride will write comments in a few days. They do not know how to approach the sewer and water. Gary Hoyt has not seen the plans. However, Jim Foster may have reviewed them. He requested a copy of the plans. April Hensley said the building will not be sprinkled. The project will be managed by one single entity. Mr. Hoyt requested a Knox box on the building. The back doors will be keyed with a master key for after hours emergencies. Knox box applications are available from Gary Hoyt. Jon Dobosiewicz related that Bill Akers wants physical addresses on a monument sign or the building. Scott Brewer did not receive a copy of the plans. He requested a copy and will try to write comments on Friday or Monday. The greenbelt on the north perimeter should not occupy the same space with the utility easements. Mr. Brewer's last comment is a request for additional trees and plants to match other development on the property. Jon Dobosiewicz's concerns are in his letter of June 28, 2001. The lighting plan exceeds limits. Paul Reis said it should be 0.1. Mr. Dobosiewicz has an ADLS concern about increasing the height of the west facade of the building because the properties to the west sit higher. April Hensley displayed a drawing that represented the line of sight. Jon Dobosiewicz said it was okay. The legend on the plat must be revised. Concrete monuments are required. On the construction plans, a connection should be made between the asphalt path and the parking lot. The existing private street should be extended into the parking area so the project is not left with a dead end. If it is not utilized, there is no point in constructing it. Jon Dobosiewicz does not want more than one point of ingress/egress. Jon Dobosiewicz suggests creating a loop; where it ties does not matter. A site plan is needed for the monument signs. Paul Reis stated lots 1 and 3 will reserve the easement for signage. They want to identify it as Hazel Dell Corner, not for the individual user. East 96th Street Auto Park, Lots 1 & 3 —Tom Wood Volkswagen (Special Use) SUA-75-01 The site is located at 4610 East 96h Street. The site is zoned B-3/Business. Filed by Lawrence E. Lawhead of Barnes & Thornburg for Tom Wood Nissan. The case was presented by Attorney Thomas Engle and Robert Hurst, architect for the project. 10 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july They represented Tom Wood Nissan. The auto park is located on 96h Street between Randall Drive and Gray Road. Carmel Creek was reconstructed in 1999. The commercial plat consists of three lots. This will be the second building on lot 1. The petitioners have been in contact with the Williamson Run neighbors. There is no opposition at this point from them. A reduced sets of plans was distributed. Mr. Engle listed the adjoining car dealerships within the auto park. Tom Engle has an overall set of plans for project. It was prepared by Paul L Cripe. Steve Cash believes the site is annexed. He had no comments. Chuck Shupperd has seen the overall plans. The utility easement along the access road needs to be added to the construction plan. Tom Engle stated the easement is on the loop drive. The petitioner needs to make a service request for meter size and load requirements. Robert Hurst commented that the water lines are holding up street construction. When the streets are installed, the original part of the contract should be complete. Two building pads, according to their time table, must start in January 2002. John South spoke with Tom Engle. He needs a full scale drawing of the erosion control plan. Rule 5 approval will not be required. Mr. South will prepare comments when the plans are received. The petitioner will not apply for permits until October or November. Erosion control plans will be provided to John South. Jeff Kendall had no comments, but he also needs construction plans. Dick Hill and Mike McBride will not have comments on this project until construction plans are received. Gary Hoyt sent a letter. His department requires a full size set of plans. Mr. Hoyt understands the building will not be sprinkled. He requested a Knox box be installed. Laurence Lillig commented that the plans do not show the required parking lot curbs. The parking count on sheet S-1 notes 235 spaces. This number is more than adequate. The Volkswagen Dealership entrance should be aligned with the other entrance. A color copy of the elevations was requested. Robert Hurst agreed to provide a set; they are available. Scott Brewer received a copy of the landscape plan and asked Tom Engle to provide a full size set. Upon receipt, Mr. Brewer will write a comment letter. Comments from Bill Akers request the address be physically located on the building or monument sign. This is important for public safety. The following written statement was submitted by Jay Alley, Utility Manager, Clay Township Regional Waste District: The District is aware of the petitioner's plans but the property is served by Carmel Utilities. If any related site work extends into the travel lanes of 96h Street, Holey Moley should be notified so that the District can locate its 16" force main appropriately in order to prevent damage which would likely cause a major sewage spill. Mr. Lillig referred to the lighting plan on sheet S-4. It appears that the light intensities at the east and north lot lines for Lot 1 are brighter than they should be. The intensity should be limited to 0.3-foot candles at the property lines. Jon Dobosiewicz needs plans updated to reflect the existing property line. This is needed to clarify the proper setbacks. The setbacks for parking and curb details are needed. The north line is a rear yard; the east and west are side yard lines. Regarding the light standard, Mr. 11 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july Lillig did not receive a cut sheet for the fixture itself. The actual fixture is shown on the plan. A flat lens is preferred by the City. The curved lens have a lot of glare. There will be lighting on the building. It needs to be identified on the plan. Robert Hurst will have the plan revised. A cut sheet is needed also. Crooked Stick Estates, Section 2, Lot 44 (Developmental Standards Variances) The site is located at 1801 West 116'' Street. The site is zoned S-1/Residence. Filed by Blake Lee Neubauer. Blake Neubauer, homeowner, wishes to construct a detached garage for the storage of lawn equipment, recreational vehicles, and personal automobiles. To accomplish this, two variance approvals are needed. The application drawings provide location. The proposed garage is in front of the residence and is closer to the property line by fewer than five feet. The specific position of the proposed garage is necessitated by two existing septic fields and the proximity to Crooked Stick Golf Course. There will not be a significant visual presence from the road given the depth of the lot. The structure is similar in appearance to the house. It is Dr. Neubauer's desire is to generate the structure so it looks as if it was built with the original home in 1978. Existing evergreen trees will be moved to further facilitate the blending of the structure. The details of construction, that are consistent with the existing residence, were taken from the original plans and consultation with an architect. Jim Ursay, the neighbor to the east, has constructed a substantial wall between the properties. The visual impact of the proposed structure is minimal given the wall is 11 to 12 feet high. On the Ursay property, there is a guardhouse and air conditioning facility/utility shed that are 20 feet in front of the northern most point of the proposed garage. Dr. Neubauer maintains his garage would not stick out any more than his neighbor's. Immediately on the other side of this wall there is a heliport. The proposed garage would not adversely affect the Ursay property. Blake Neubauer requested suggestions or comments that would aid in facilitating approval. Steve Cash is trying to determine where lot 44 is located. He does not know if the ditch is part of the regulated drain. There is a large pond that flows under the Ursay wall and subsequent ponds on the Ursay property curve from west to east. Mr. Cash stated they would not encroach upon the County's easement. He, therefore, has no objection to the proposal. Blake Neubauer had no topographical information but added the construction site is on a rise; no additional fill is needed. John South had no objections to this project. Jeff Kendall asked about the helicopter landing next door. Dr. Neubauer responded it was periodic during the Colt's late summer training camp. The newspaper reported the purchase of a helicopter about three months ago. The neighbors are not pleased about the helicopter landings. It lands on the grass. A pole has recently been installed near the front of the property that serves as a wind sock. Dr. Neubauer said the helicopter is not an issue for him. It has a loud turbo engine. Mr. Kendall stated the City has received many complaint calls. Jeff Kendall thought because the proposed structure was more than 75 feet from the front property line a variance was not necessary. Mr. Lillig cited Zoning Ordinance 25.1.2 prohibiting accessory buildings in front of a main building. This garage will be 13.5 feet from the grade to the peak. 12 S:\TechnicalAdvisorvcommittee\iNEnutes\tac2OOljuly Gary Hoyt appreciates the use of the lightning rods. They are also on the house. Laurence Lillig suggesting bringing samples of the building materials to the BZA meeting. Since it is the intent to match the main building, photos of the house are a good idea. The septic field should be indicated on the plans as a reason the garage cannot be located on the other side of house. Photos of trees would be helpful. Mr. Lillig cannot find evidence of the pool receiving Board of Zoning Appeals approval. It encroaches into a drainage easement. The subdivision was developed in 1978. Mr. Cash has no county drains along there. Blake Neubauer responded there is no swale along the back. In that case, Steve Cash has no qualms about encroachment. The following written statement was submitted by Jay Alley, Utility Manager, Clay Township Regional Waste District: While this property is in the District's service area, it is in an area where sewage disposal is provided by individual onsite septic systems. We have no information on the nature of the variance being requested, so we cannot comment further as to whether the work may effect any nearby interceptor sewers in the vicinity of 106'' Street and Crooked Stick Lane. Nextel at Woodland Shoppes Mark Price, Nextel, wants to build a small cell site in the shopping center at 116'' Street and Range Line Road. The prefab shelter will have electricity and phone line. It will be unmanned but a technician will check equipment once a month. The tower can accommodate three other carriers. Steve Cash had no comments. John South thinks the topo lines funnel all drainage through the corner. The cell structure could potentially restrict drainage. He suggested keeping everything at grade and not elevating. Mark Price stated they moved the location to the east to stay out of the flow. Nextel typically wants foundations six inches above ground. The gravel approach is usually at existing grade. Mr. South stated it needs to be excavated. Additional consideration must be given to drainage. The site is within the drainage way. Mark Price agreed to pursue this concern. Larry Castetter requested a set of plans. He needs to see the separation distance between the power line and their pole. A phone call to Mr. Castetter would be appreciated. Jeff Kendall noticed the site is within the 10-foot setback area. As other carriers come on board, they will need to add buildings or pedestals in different locations. The area is limited in size. They will not be able to locate anything within that 10-foot setback. Other carriers would need to lease more land. BZA approval was conditional upon accommodation of three additional carriers. Mr. Price stated the tower can handle three additional carriers, but he does not interpret the approval to mean the site must accommodate all four carriers. Mr. Price had no intention of leasing additional area. Mr. Dobosiewicz believes the site must accommodate four carriers; the premise of approval was for three other carriers. Matt Mugavero needs to write a memorandum of understanding stating they are obligated to provide facilities to accommodate four carriers. Mark Price responded that would require Nextel to lease more land. Laurence Lillig researched the question. It states the tower will be designed to accommodate four carriers. It will be the responsibility of other co-locates to find their own lease area. Other equipment and sites are not 13 S:ATechnicalAdvisorvcommittee\Minutes\tac2001 july specified. Mr. Kendall said the tower cannot accommodate other carriers without the site having the capability. Mr. Lillig responded the ordinance does not say this. It states the tower will be constructed to carry four antennas. It does not say the towers have to be hooked to anything. Mr. Dobosiewicz will seek a determination from the Department Director and will have a response for the petitioner. The Plan Commission will be looking for such issues as no chain link fence and possibly architectural design. Renderings of other site applications would be useful. There is no lighting on the site. There is only a door light for the technician's use. Gary Hoyt requested a Knox padlock on the fence and a Knox box on the shelter. Mr. Dobosiewicz will write a comment letter. The meeting adjourned at 1:10 p.m. 14 S:ATechnicAAdvisorvcommittee\Minutes\tac2001 july