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Home My WebLink AboutBPW 04-02-14 0y,of-C4R,6 ti 6 iii FC City of Carmel �1LroN 6°. Office of the Clerk-Treasurer 'tt;, ',d :, Los w .i. r: ' Yk s x-- u+un 1 wy. 6x % �� v 1 4 c t! e I t N .. BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, APRIL 2, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, APRIL 2, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CN2MEL, INDIANA 46032 317/571-2414 S4,oe.CAq�, ® i ' City of Carmel s -4 • Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, April 2, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the March 19, 2014 Regular Meeting 2. CONTRACTS a. Request for Purchase of Goods and Services; EA Outdoor; (S124,000.00); Landscaping; Dave Huffman, Street Commissioner b. Request for Purchase of Goods and Services; American Structurepoint; Additional Service #5; (S5,000.00); Bridlehourne Subdivision Drainage; Jeremy Kashman, City Engineer e. Request for Purchase of Goods and Services; American Structurepoint; Additional Service#6; (S19,500.00); Keystone Parkway Collision Repair; Jeremy Kashman, City Engineer 3. CITY FACILITIES/STREETS USE a. TABLET): Request to Use City Streets; Triathlon; April 27,2013; 8:45 a.m. to 11:15 a.m.; Carmel Swim Club b. Request to Use Gazebo; National Day of Prayer; May 1, 2014; 11:311 a.m. to 12:45 p.m.; Jane Reiman c. Request to Use Gazebo and Common Area; Summer Concerts; Wednesdays; June 4 thru August 6, 2014; Carmel Fountain Square Committee d. Request to Use Fountain Area; Burn Camp Ride; May 28, 2014; 6:30 a.m. to 9:00 a.m.; Dave Martin, Carmel Fire Department e. Request to Use City Streets; Run; July 19, 2014; 8:00 a.ni. to 10:00 a.m.; Michael Duey, Northview Church ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 4. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Resolution BPW 04-02-14-01; Presentation of Pistol and Badge; Chief Tim Green, Carmel Police Department c. Request for Variance; Fence in Easement; 11921 Eastwick Circle; Brian and Allison Schmidt d. Request for Stormwater Technical Variance; Meridian and Main Browning Lots 2&3; David Lach, Cripe Architects & Engineers e. Request for Performance Bond Amount Reduction; Glen Oaks Subdivision; Jim Langston, Langston Development Company f. Request for Stormwater Technical Variance; Monon Lake PUD; Colin Patterson, Weihe Engineers g. Request for Property Maintenance Variance Code; Langton Pub; Jim Walls; Pedcor Design Group h. Request for Lane Restrictions; AT&T Fiber Cable Installation; Various locations; Steven Krebs. AT&T i. Request for Driveway Modification; 4504 Somerset Way South; Brookshire Subdivision; Dan Mattingly, Mattingly Concrete 5. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 6. ADJOURNMENT • I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, ArRIL2,2014 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at /0:06 am. MEMBERS PRESENT Mayor Brainard, Board Members: Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the March 19. 2014 Regular meeting approved 3-0. CONTRACTS • Request,for Purchase of Goods and Services: EA Outdoor: (8124,000.00): Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services: American Structurepoint: Additional Service #5; (55.000.00): Bridlebourne Subdivision Drainage: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services: American Structurepoint: Additional Service #6: ($19500.00): Keystone Parkway Collision Repair: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use City Streets: 'Triathlon: April 27, 2013: 8:45 a.m. to 11:15 ail/. Cannel Swirn Club: Board Member Burke moved to remove from table. Board Member Watson seconded. There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo: National Day of Prayer: May 1. 2014; 11:30 a.m. to 12:45 p.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and CO1rlrnon Area: Summer Concerts: Wednesdays: .lime 4 thru August 6, 2014; Board A/lember Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Request to Use Fountain Area: Burn Canrp Ride; May 28, 2014: 6:30 a.m. to 9:00 a.m.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Run; .fitly 19, 20/4: 8:00 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets: Traditions on the Monon Resolution BPFV 04-02-14-01: Presentation of Pistol and Badge: Board Member Burke moved to approve. Board Member FVatson seconded. Request approved 3-0. Request for Variance: Fence in Easement: 11921 Eastnick Circle; Board Member Burke moved to approve. Board Member FVatson seconded. Request approved 3-0. Request for Stara/water Technical Variance: Meridian and Main Browning Lots 2&3:Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Performance Bond Amount Reduction: Glen Oaks Subdivision: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stornnvater Technical Variance: Monon Lake PUD: Board Member Burke moved to approve. Board Member Watson .seconded Request approved 3-0. Request far Property Maintenance Variance Code; Langton Pub: Board Member Burke nnored to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restrictions: AT&T Fiber Cable Installation: Various locations: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Driveway Modification: 4504 Somerset 6Vav South; Brookshire Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. There was discussion on the issue. Request approved 3-0. APPEAL HEARING REMAINS TABLED: Appeal Notice of Corrections Ann ON i Request to add on Bid Awards.Jbr the Brookshire Golf Course Carts; Board Member Burke moved to add on. Board Member Watson seconded A letter from the Ashley Ulbricht, Assistant City Attorney was submitted for the record. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to add on Lane Restrictions on Main Street to Remove Detour's sign; Board Member Burke moved to add on. Board Member Watson seconded. There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to add on Variance Request for Horizon Bank: Board Member Burke moved to add on. Board Member Watson seconded. There was brief discussion. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meetin,at 10:29 a.m. Ill _ ma L. Cordray, 1/IAf '— Clerk-Treasurer Clerk-Treasurer ✓ Approved wt layor James Brainard ATTEST: Canal. Cord ay, IAMC�Clerk-Treasurer I I v ) 0 -00-010 [_ CITY t5F ,CARMEL JAMES BRAINARD, MAYOR April 1, 2014 City of Carmel Board of Public Works One Civic Square Carmel, IN 46032 Re: Carmel Redevelopment Commission Contracts Dear Mr. Mayor: You have asked me whether it is legally sufficient for Brookshire Golf Course to purchase a series of golf carts by soliciting requests for proposals in lieu of competitive bidding. It is my legal opinion that Brookshire Golf Course may purchase golf carts from the request for proposal submitted by Midwest Golf& Turf. Indiana Code § 5-22-9-8 allows municipalities to provide by rule or policy that (1) it is either not practicable or not advantageous to the governmental body to purchase specified types of supplies by competitive sealed bidding; and (2) receiving proposals is the preferred method for purchase of that type of supply. Section Eight (8) of the City's Purchasing Manual provides the rule and policy required under Indiana Code. Competitive Bidding for the purchase of new golf carts was not practicable or advantageous to the City as the number of golf carts needed was not readily apparent under the current golf cart lease. Receiving proposals is the preferred method for the golf cart purchase, as only three golf cart companies conduct business within the State of Indiana. All three companies submitted a request for proposal, and Midwest Golf & Turf provided the most advantageous proposal for the City. Bob Higgins, Director of Brookshire Golf Course, followed all requirements under the City's Purchasing Manual, and therefore, the golf carts may be purchased from Midwest Golf& Turf after acceptance of the submitted request for proposal from the Board of Public Works. Ver ' truly yours, •' . •�'�� Ashley M. Ulbricht Carmel Assistant City Attorney OFFICE Or THE On ATTORNEY puss'appJWser mu.amio'AWE Bassin,DornmenuLLEGAL OP61ONS'Golf Can RFP 2014 DOUGLAS 4 111 AIi HANEY. ESQ. CM' I-lAn., ONE CIVIC SQUARE, CARMMEL, IN 46032 PHONE 317-571-2472 FAX 317-571-2484 EMAIL: Cillaney@cirolel.in.gov