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Home My WebLink About231372 04/08/14 (9, CITY OF CARMEL, INDIANA VENDOR: 364049 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECKAMOUNT: $****48,906.80* CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK NUMBER: 231372 CARMEL IN 46032 CHECK DATE: 04/08/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0414 48,610.00 OTHER CONT SERVICES 2201 4350900 CDSO414 296.80 OTHER CONT SERVICES INVOICE Invoice: GSDO414 Date: April 1,2014 Carmel Streets Department 3400 W. 131St Street Carmel, IN 46074 Due April 1,2014 for the period 4/1/14-4/30/14 Garage Estimated 2014 Monthly Operating Expense $ 296.80 Total Estimated Monthly Operating Expenses Effective 4/1/14 $ 286.80 Please contact Abigail Underwood at(317)573-6056 oraunderwood®reirealestate.com with any questions orconcems. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services, LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Suite 200 Carmel, IN 46032 $296.80 ON ACCOUNT OF APPROPRIATION FOR Carmel Street Department PO#/Dept. INVOICE NO. J ACCT#/TITLE I AMOUNT Board Members 2201 I CSD0414 I 43-509.001 $296.80 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except gge h 14 ree ommisstoner Street ommissloner Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 04/01/14 CSD0414 $296.80 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer INVOICE Invoice: 4<' CARMELD414 Date: April 1,2014 Department of Administration Attn: Director One Civic Square Cannel, IN 46032 Due April 1, 2014 for the period 4/1/14-4/30/14 for the property known as the James Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2014 Monthly Operating Expense $ 32,151.00 Theater Support Space Estimated 2014 Monthly Operating Expense $ 5,572.00 Civic Theater Support Space Estimated 2014 Monthly Operating Expense $ 1,955.00 Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 4/1/14 $ 48,610.00 Please contact Abigail Underwood at(317)573-6058 or aunderwood@roirealestate.com with a ns or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: SU�Dn1� t T® REI Real Estate Services,LLC 11711 N. Pennsylvania,St.,Ste.200 Carmel,IN 46032 ARR 014 Clerk Treasurer Property 117C Operating Expense Detail For the Period January 1 through December 21,2014 Second Floor Support Space DIM*Box Main Theater Theater Su000rt Space CMc TbeaAer Support Sna Civk Office Space City of City of City of City of City of City of Total Carmel Total Carmel Total I Carmel Total Carmel Total Carmel Total Carmel Telephone/Internet Lines _ _ _ - - General Maintenance Services 2,000 166.63 5,217 435 32,225 21685 4,449 371 756 63 - General Maintenance Supplies 1,700 142 2,700 225 4,515 376 2,211 184 575 48 Contract Maintenance 2,885 240 4,822 402 11,156 930 4,029 336 968 81 Contract HVAC Maintenance 1,019 85 3,431 286 5,286 441 2,027 169 351 29 District Cooling 1,676 140 6,097 508 77,505 6,459 5,105 425 885 74 Elevator Maintenance - - - - 4,394 366 - - Snow Removal Landscaping - _ _ _ Security 3,391 283 6,783 565 67,829 5,652 8,510 709 1,624 135 Insurance - _ _ Garage and Complex Common Area 427 36 1,496 125 6,694 558 - - - 429 36 Bldg Common Area 2,486 207 9,046 754 39,448 3,287 10,494 875 10,494 875 2,528 211 Electric 3,510 293 12,770 1,064 48,508 4,042 10,692 891 1,854 154 Direct Bill Electricity - _ _ _ _ _ _ Water 317 26 1,387 116 318 26 55 5 Direct Bill Water Sewer 353 29 - 1,015 85 397 33 68 6 Direct Bill Sewer - _ _ Janitorial Services 4,372 364 9,141 762 41,227 3,436 8,700 725 976 81 Janitorial Supplies - - 180 15 1,380 115 1,411 118 431 36 Trash Removal 59 5 213 18 1,511 126 178 15 31 3 - - Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 4,395 366 3,951 329 Real Estate Taxes _ _ _ _ - 863 _ 2,1'; 7 5 6.201 385,810 32,151 66,867 5,572 23,463 1,955 6,908 576 j 100% is 1CJC :2 100% /12 1/12 1/12 1/12 Parcel VC Operating Budget Operating Expense Summary Une Rem Description Telephone/Internet Lines Phone/Intemet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bili Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area tra;h cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap rash Removal Trash/Recycling services Nianagement Fee Fee for the property management services to the building Real Estate Taxes N/A Pamel 47C Foto Center Green.The lames Sul IcRng Date Contract 2M current Vendor sendoe Equlpment Ing,F Sfmtftd imm Nit REI Real Estate Maintenance Service N/A Monthly 12/1/2010 31 mos 6/30/2013 Simplex Grinnell Monitoring Fire Panel Annually 11/5/2010 (1)Year 12/5/2011 In Auto Renewl of(1)yr pds Slmplea Cafmsetl Impection Fire Alarm/Sprinkler/Back Flows Annually 1/1/2011 (3)Year 12/31/2013 Everyother Weak(Nw-Mar) MacAllister Inspection Generator Annually 3/3/2011 (3)Year 2/28/2014 Does not Include tax on parts MacAllister Monitoring Generator Annually 8/5/2011 In Auto renewal ARAB Pest Control N/A Monthly 1/5/2011 In Auto Renewal Plymate's MatMan Cleaning/Renta[ Entry Mats Monthly(Apr-Oct) 1/18/2013 (3)Year 1/18/2D36 ANS,Inc. Window Washing Entry Windowe/Doors Monthly 3/2112022 (1)Year 3/21/2013 ANS,Inc. Window Washing AN Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Seml-Annual 4/1/2012 (1)Year 4/1/2013 Thyssen Krupp Inspection Elevators(3) Monthly 4/30/2012 (2)Year 4/30/2014 Engledow Group Mowing/Weeding Monthly(Apn-Sept) 2/28/2012 12)Year 2/28/2013 Eagle Trident Ons-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Oumpster In Garage(for all users) Monthly 11/30/2012 (5)Year 11130/2D17 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 AT&T Phone Unes Elevators(2);EMS System(ll:Fire Pane[(2) Monthly 1I/2010 (1)year 10/21/2013 Under(2)yr auto renewal at same rate ATST Phone Une Elevafir(1) Monthly (1)year 10/21/2013 Under(2)YF auto renewal at same rate Department of Homelano Security Certification Elevators(3) Annually Unsure who to Pay District Cooling Monthly Duke Energy Electric Monthly City of Carmel UtlBties Water Monthly City of Carmel Utilities Sewer Monthly Parcel#7C 881 Third Avenue-Garage and Support Space Date Contract ggtg Current Statin/ uuiament dllflne I'mauencv Shuted15111}3 lum REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Slmpiex6dnnell Monitoring Fire Panel Annually 11/3/2010 (1)Year In Auto Renewal Muhlguard Inspection Fire Risers-Garage Annually 6/3/2011 Koorsen InspWIM Fire Alarm System-Support Space only Annually 6/25/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2J4/2014 MacAllister Monitoring Generator Annually 8/5/2011 In Auto Renewal ARAB Pen Control Monthly 1/S/2O11 in Auto Renewal EagleETrident On•sltInP actiontral cu HVAC-Support Space Only Sem{-Annually 6/12/2012 (1)Year Auto renews each year Security Support Space Only Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Support Space Only Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/RecycOng Trash Dumpster In Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mcus 6/30/2013 Bright House Phone Une EMS System-Support Space only Monthly AT&T Phone Lines Fire Pawl(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Cannel U011:1. Water City of Carmel Utilities Sewer Monthly Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N: Pennsylvania St., Ste. 200 Carmel, IN 46032 $48,610.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 6 739 I CARMEL0414 I -509.00 I $48,610.00 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except W nesday, April 02, 2014 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 04/01/14 CARMEL0414 James Bldg $48,610.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer