HomeMy WebLinkAbout231856 4 /23/2014 CITY OF CARMEL, INDIANA VENDOR: 362625
® it ONE CIVIC SQUARE RENAISSANCE HOTEL CHECK AMOUNT: $****10,01 1.58*
CARMEL, INDIANA 46032 11925 N MERIDIAN STREET CHECK NUMBER: 231856
vM`oii�o, CARMEL IN 46032 CHECK DATE: 04/23/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
851 5023990 10,011.58 OTHER EXPENSES
RENAISSANCE INDIANAPOLIS NORTH
0421/14 GROUP MASTER ACCOUNT REFERENCE # 1
CI Y OF CARMEL FIRE DEPAR FOR ACCOUNT: 4016
2 CIVIC SQUARE CITY OF CARMEL FIRE DEPAR ARRIVE: 04/05/14
CARMEL IN 46032 DEPART: 04/05/14
MASTER SUMMARY
TOTAL ROOM, TAX, AND INCIDENTAL CHARGES: $110.88
TOTAL CATERING CHARGES: $10004.37
MISCELLANEOUS CHARGES: $.00
-------------
SUBTOTAL: $10115.25
LESS CREDITS: $103.67
LESS ADVANCE DEPOSIT: $.00
AMOUNT DUE: _r_r$100'T1_5
RENAISSANCE INDIANAPOLIS NORTH
04/21/14 GROUP MASTER ACCOUNT REFERENCE # 1
CITY OF CARMEL FIRE DEPAR FOR ACCOUNT: 4016
2 CIVIC SQUARE CITY OF CARMEL FIRE DEPAR ARRIVE: 04/05/14
CARMEL IN 46032 DEPART: 04/05/14
CREDITS & ADJUSTMENTS SUMMARY
DATE CC DESCRIPTION REFERENCE AMOUNT
-------- -- ----------- --------- ------------
04/21/14 MISC ADJ TAXEXEMP $103.67
---------------------------
SUBTOTAL: $103.67
TOTAL CREDITS AND ADJUSTMENTS: $103.67
RENAISSANCE INDIANAPOLIS NORTH
04/21/14 GROUP MASTER ACCOUNT REFERENCE # 1
CITY OF CARMEL FIRE DEPAR FOR ACCOUNT: 4016
2 CIVIC SQUARE CITY OF CARMEL FIRE DEPAR ARRIVE: 04/05/14
CARMEL IN 46032 DEPART: 04/05/14
CATERING SUMMARY
DATE DESCRIPTION REFERENCE AMOUNT
-------- ----------- --------- ------------
04/19/14 BANQUETS 097747 $10004.37
---------------------------
SUBTOTAL: $10004.37
TOTAL CATERING CHARGES: $10004.37
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Renaissance Indianapolis North Hotel
(317)816-0777
Check#: 97747 Page#: I
Print#: 1 City of Carmel Fire Department Folio#: 4016
Status: Review 2 Civic Square Bill Method: Direct Bill
Business Type: Group Carmel,IN 46032 Event Order#:863070
Function Space: MULTIPLE (3 17)571-2675
Event Manager: Molly Worthington
Contact:Dave Haboush
Saturday,April 19,2014
Food
Awards Dinner,Carmel Ballroom
19 Sparkling Grape Juice for Toast-Set Wine Glass at $6.00 $114.00
each Place Setting
165 (165)Sirloin Plated Dinner $23.00 $3,795.00
3 (3)Kid's Meal: $19.95 $59.85
105 (102)Chicken Bruschetta Plated Dinner $23.00 $2,415.00
Subtotal Food $6,383.85
Audio Visual
Setup,Carmel Ballroom
1 (4)Stage Lights&(2)Lighting Trees $152.00 $152.00
1 Distribution Amp $50.00-20% $40.00
2 Breakout Package: 10'X 10'Screen,Projector,Cart, $400.00 $800.00
Cabling,Wireless Mouse,&Setup Assistance
1 Wired Microphone-Podium&Standing $40.00-20% $32.00
1 Monaural 4 Channel Mic/Line Mixer $50.00-20% $40.00
1 Computer Patch to House Sound System $75.00-20% $60.00
2 Pipe and drape hardware $50.00 $100.00
Subtotal Audio Visual $1,224.00
Service Charge F&B 21% $1,340.61
Service Charge 21% $257.04
IN State F&B Sales Tax 9% $695.20
IN State Sales Tax 7% $103.67
Grand Total: $10,004.37
Note: Grand Total reflects a total discount of$43.00
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Signature:
GUEST COPY
PRICES SHOWN DO NOT INCLUDE AND ARE SUBJECT TO A TAXABLE 2l%SERVICE CHAGE AND APPLICABLE INDIANA SALES TAXES.
Marriott Proprietary and Confidential
RENAISSANCE INDIANAPOLIS NORTH
0421/14 GROUP MASTER ACCOUNT REFERENCE # 2
CI Y OF CARMEL FIRE DEPAR FOR ACCOUNT: 4016
2 CIVIC SQUARE CITY OF CARMEL FIRE DEPAR ARRIVE: 04/05/14
CARMEL IN 46032 DEPART: 04/05/14
ROOM, TAX & INCIDENTALS
ROOM
GUEST NAME ROOM# NTS CHARGE ROOM TAX INCIDENTALS TOTAL
--- ----------- --------- ------------ ------------ ------------ -------------
HALTO%BOBBY 608 1 $99.00 $11 .88 $.00 $110.88
------------------------------------------------------------- ------------------
ROOM/TAX/INC. TOTAL: $99.00 $11.8800 $110.88
GNS TOTAL: $.00 $.00 1.00 $.00
GRAND TOTAL: $99.00 $11 .88 $.00 $110.88
RENAISSANCE INDIANAPOLIS NORTH
0421/14 GROUP MASTER ACCOUNT REFERENCE # 1
CI Y OF CARMEL FIRE DEPAR FOR ACCOUNT: 4016
2 CIVIC SQUARE CITY OF CARMEL FIRE DEPAR ARRIVE: 04/05/14
CARMEL IN 46032 DEPART: 04/05/14
GROUP TRANSFER DETAIL
------------------------------
------------------------------
GUEST: HALTON/BOBBY ROOM: 608 ACCOUNT: 3128
DATE DESCRIPTION REFERENCE AMOUNT
-------- ----------- --------- ------------
04/19/14 ROOM 608, 1 $99.00
ST TAX 608, 1 $6.93
OCC TAX 608, 1 $4.95
---------------------------
SUBTOTAL: $110.88
GUEST TOTAL: $110.88
TRANSFER DETAIL TOTAL: $110.88
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Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
$10,011.58
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Renaissance Indianapolis Hotel
IN SUM OF $
11925 N. Meridian Street
Carmel, IN 46032
$10,011.58
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1120 120-851.00 $10,011.58 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund