HomeMy WebLinkAbout232034 04/30/14 CITY OF CARMEL, INDIANA VENDOR: 361120
°l ONE CIVIC SQUARE MANDALAY BAY LAS VEGAS CHECK AMOUNT: S"""`527.04`
?Q CARMEL, INDIANA 46032 3950 LAS VEGAS BLVD S CHECK NUMBER: 232034
" .oN LAS VEGAS NV 89119 CHECK DATE: 04/30/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4343002 527.04 EXTERNAL TRAINING TRA
Murphy, Connie E
From: Snyder, Denise W
Sent: Tuesday, April 29, 2014 11:48 AM
To: Murphy, Connie E
Subject: RE: mandalay bay
Once the charge posts to Bruce's account I will be reimbursing him for that day. The $15 charge will be charged upon his
arrival, it's a daily resort fee, so please leave it in there.
From: Murphy, Connie E
Sent: Tuesday, April 29, 2014 11:40
To: Snyder, Denise W
Subject: mandalay bay
Denise-
The entry for 6/8 was lined out, but the $15 was still included in the total $$.
Let me know if I should reduce the claim by that$15 entry.
Connie Murphy
Asst. Mgr. Finance/Payroll
City of Carmel
317-571-2429
317-571-2480-6x
HOTEL ROOM CALCULATIONS y,,
MANDALAY BAY - KNOTT - NFPA CONFERENCE , I)
Keaton
TOTAL ROOM PER NIGHT ADDT'L FEES
DATES RATE TAX RATE TAX AMOUNT W/TAX RESORT TOTAL
6/8/2014 $139.00 12.000%. $ 16.6 $ iss. $ 15.00
6/9/2014 $139.00 12.000%1 $ 16.680 $ 155.68 .00 $ 170.68
6/10/2014 $139.00 12.000% $ 16.680 $ 155.68 $15.00 $ 170.68
6/11/2014 $139.00 12.000% $ 16.680 $ 155.68 $15.00 $ 170.68
TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS 1 1 $ 527.04
First nights lodging paid by Bruce Knott, department will reimburse him claim session 4/28/14
Snyder, Denise W
From: Knott, Bruce
Sent: Wednesday, April 23, 2014 1:44 PM
To: Snyder, Denise W
Subject: Fwd: Your Hotel Reservation - 3282K4K6
Bruce Knott
Begin forwarded message:
From: Mandalay Bay Resort and Casino <groupcampaignsna,pkghlrss.com>
Date: April 23, 2014 at 1:43:05 PM EDT
To: "Knott, Bruce" <BKnott(a�carmel.in.gov>
Subject: Your Hotel Reservation - 3282K4K6
Reply-To: "trackinggpkghlrss.com" <trackinggpkghlrss.com>
A deposit of 139.00 plus 12% tax wilt be charged to your credit card.
A daily Resort Fee (subject to lodging tax) will be added to your account.
Please review our Terms and Conditions.
Again, we look forward to welcoming you to our hotel.
The staff of Mandalay Bay Resort and THEhotel.
This is an automated acknowledgement Please do not reply to this acknowledgement. You will not receive o return response.
1
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2014 NF M'Conference9�t Expo r09 Jun 201`4 -$12 Juni 2014 Mandalay Bay
Resort'�and THEhotel
Second Guest 0.00
Third Guest 35.00
Fourth Guest 35.00
Fifth Guest 0.00
Rates do not include 12% tax
(subject to change)
or
A daily resort fee of $15 (subject
Hotel Tax: to lodging tax) will be added to
your account. It includes these
benefits: in-room internet, cardio
center, daily newspaper,
local/800 number calls, outgoing
faxes and boarding pass printing.
Your credit card will be
charged for 1st nights room and
tax at the time of booking.
Cancel Policy: Please cancel 72 hours prior to
arrival for a full refund of 1st
night room and tax.
Reservations cancelled within 72
hours of arrival are subject to a
penalty of 1 st night room and tax
Date Guest(s) Status Rate
08-Jun-2014 1 Confirmed 139.00
09-Jun-2014 1 Confirmed 139.00
10-Jun-2014 1 Confirmed 139.00
11-Jun-2014 1 Confirmed 139.00
3
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Snyder, Denise W
From: MBHAdHoc <MBHAdHoc@mandalaybay.com>
Sent: Wednesday, April 23, 2014 15:40
To: Snyder, Denise W
Subject: RE: Cashier's Check/Check Procedure: Mandalay Bay and THEhotel
Good Afternoon Denise,
Yes we can accept that type of check and 3 weeks should be plenty of time.
Please feel free to let us know if you have any questions.
Thank you,
Anita Crowe
Group Services Specialist
Adhoc Team
mbhadhoc@mandalaybay.com I mandalaybay.com
Toll Free:877.632.90011 Office:702.632.9000 1 Fax:702.632.7206
3950 Las Vegas Blvd S. Las Vegas,NV 89119
MANDALAY BAY' THEhotel 1-,-m
RESORT A14D CASINO, LAS VEGAS
RESORTISTS" STAY CONNECTED ® ® ^. i N G
RESORT
From: Snyder, Denise W [mailto:DSnyder@carmel.in.gov]
Sent: Wednesday, April 23, 2014 12:33 PM
To: MBHAdHoc
Subject: FW: Cashier's Check/ Check Procedure: Mandalay Bay and THEhotel
Are you able to accept a check from a City Government Entity if it is received within the next three weeks? The
conference we will be attending is not until June 8"'. This would allow you time to make sure the City check has cleared.
Please let me know.
Thank you!
i
Denise Snyder
Budget& Accreditation Manager
Carmel Fire Department
2 Civic Square, Carmel IN 46032
317-571-2600 Headquarters
317-571-2615 Fax
dsnyder karmel.in.gov
CONFIDENTIALITY NOTICE:This transmission(including any attachments)may contain information which is confidential,attorney work-
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prohibited,and may be subject to criminal and civil penalties under State or Federal law. If you have received this transmission in error,
please immediately call us at(317)571.2600,delete the transmission from all forms of electronic or other storage,and destroy all hard
copies.DO NOT forward this transmission.Any error in addressing or sending this e-mail is not a waiver of confidentiality or privilege and
does not waive consent to copying or distribution of this e-mail or attachments.Thank You.
From: Knott, Bruce
Sent: Wednesday, April 23, 2014 15:14
To: Snyder, Denise W
Subject: FW: Cashier's Check/ Check Procedure: Mandalay Bay and THEhotel
They are calling a cashier's check, I obviously never said that, would it matter as long as it's there early and they have my
card?
From: MBHAdHoc [maiIto:MBHAdHodbmandalaybay.coml
Sent: Wednesday, April 23, 2014 2:14 PM
To: Knott, Bruce
Subject: Cashier's Check/ Check Procedure: Mandalay Bay and THEhotel
Good Afternoon Knott, Bruce
'Cashier's Check/Check Procedure:
- Must be received two (4) weeks in advance
- Mail to: 3950 South Las Vegas Blvd, Las Vegas NV 89119
2
- Attention: Groups Services—Team Adhoc
- Must provide Credit Card Authorization with total amount, for back-up
Must provide Cashier's Check Tracking Number
If you have any further questions or concerns, please do not hesitate to contact me.
Sincerely,
Olivia Pural
Group Services Specialist
Adhoc Team
mbhadhoc6a0andalaybay.com I mandalaybay.com
Toll Free: 877.632.9001 1 Office: 702.632.9000 Fax: 702.632.7206
3950 Las Vegas Blvd S. Las Vegas, NV 89119
MANDALAY BAY THEhot:el F01JHSK.%S0X•I10TFA.
RESOAT AND GASWO, LAS VEGAS .f,s:;�-si
RESORTISTS' STAY CONNECTED ® Q - 11',J G
RESORT
From: Ryan Walker [mailto:r walker27Cabyahoo.com]
Sent: Friday, April 04, 2014 2:44 PM
To: MBHAdHoc
Subject: Re: Ryan Walker: Mandalay Bay and THEhotel
Happy Friday,
I was just following up with a few questions that I have.
First of all were you able to get a response about if we can pay in a cashiers check or not? Secondly, I am still in need for
a venue for our formal portion which essentially is a formal dance. Would I go through you or can you send my info to
the proper department that would be able to get me a price for a banquet room?
Thank you and have a great day,
Ryan Walker
3
On Mar 10, 2014,at 15:23, MBHAdHoc<MBHAdHoc@mandalaybay.com>wrote:
Good Afternoon Mr.Walker,
These are the answers to your questions:
1.Are these rooms at$65 a night for a king or two doubles?Yes, either type (based on hotels
availability upon check-in)
2. When you say a block of 45 rooms, does that mean all rooms will be on the same floor?
Unfortunately,we do not guarantee any room locations, However,your group can request upon
check-in(based on hotels availability)
*Regarding Cashier's Check*- I will get back with you on this question. I am contacting our Accounts
Receivable Dept.to find out.
Thank you!
If you have any further questions and concerns, please do not hesitate to
contact me.
Sincerely,
Olivia Pural
Groups Services Specialist
Adhoc Team:Arlene Piatt,Jennifer Hawkins Rice, Corey Revels, Deysi Macias,
Alfonso Ruiz and Anita Crowe
mbhadhoc(@mandlaybay.com I mandalaybay.com
T:702.632.9006 1 C:702.370.3045 1 F:702.632.7206
3950 Las Vegas Blvd S. Las Vegas, NV 89119
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4
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
NFPA Conference $527.04
I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Mandalay Bay
Group Services - Team Adhoc IN SUM OF $
3950 South Las Vegas Boulevard
Las Vegas, NV 89119
$527.04
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1120 43-430.02 $527.04 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except APR 9f11�
n
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund