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Home My WebLink About232293 05/07/14 CITY OF CARMEL, INDIANA VENDOR: 00351567 4; I ONE CIVIC SQUARE NAVSURFWARCENDIV CRANE CHECK AMOUNT: $*****1,200.00* ?� CARMEL, INDIANA 46032 ELECTRO-OPTIC TECH DIV,BLDG 2044 CHECK NUMBER: 232298 300 HWY 361 CHECK DATE: 05/07/14 CRANEIN 47522 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1110 4353099 1,200.00 N00164LE0207-14 To whom it may concern: The check cashing process here at Crane has been going through a change in process. They are telling us that it could take up to 60 days after receiving a check for it to actually clear the system. In an effort to expedite this we have started having our Commander sign the agreement before we mail it out. It is very important that we not only receive the original copy of the agreement back,but also that the chec is received along wit it as they will not cash a check without the signed agreement. Your cooperation in this matter is greatly appreciated. SHIPPING CONTAINER TALLY--------->1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 INVOICE Forrn Approved OMB No.0704-0246 Public reporting burden for this collection of information is estimated to average 15 minute per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining all the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to Washington Headquarters Services,Directorate for Information Operations and Reports,1215 Jefferson Davis Highway,Suite 1204,Arlington,VA 22202-4302,and to the Office of management and Budget,Paperwork Reduction Pro ect 0704-.0246,Washin ton,DC 20503. 1. FROM: (Include ZIP Code) SHEET NO.OF 5. REQUISITION DATE 6. REQUISITION NUMBER COMMANDING OFFICER NO. SHEETS 5/5/2014 NAVAL SURFACE WARFARE CENTER 300 HWY 361 7. DATE MATERIAL REQUIRED(YYMMDD) 8. PRIORITY ELECTRO-OPTIC TECHNOLOGY DIVISION, BLDG.2044 ATTN:(S.SUTTON/D.OWENS) CRANE,IN 47522 2.TO: (Include ZIP Code) CARMEL POLICE DEPARTMENT 3 CIVIC SQUARE 10. SIGNATURE 11a. VOUCHER NUMBER&DATE(YYMMDD) CARMEL,IN 46032 POC: LT.JEFF HORNER PH 317-571-2729 3. SHIP TO—MARK FOR 12. DATE SHIPPED(YYMMDD) b. SAME 13. MODE OF SHIPMENT 14. BILL OF LADING NUMBER 15. AIR MOVEMENT DESIGNATOR OR PORT REFERENCE NO. 4. APPROPRIATIONS SYMBOL AND SUBHEAD OBJ.CL. BUR.CONT. NO. SUBAL- AUTHORIZATION TRANS. PROPERTY ACCT'G COUN- COST CODE AMOUNT LOT. ACCT'G ACTIVITY TYPE ACTIVITY TRY ITEM FEDERAL STOCK NUMBER,DESCRIPTION,AND CODING OF MATERIAL AND/OR SERVICE UNIT QUANTITY SUPPLY TYPE CON- UNIT TOTAL NO. OF REQUESTED ACTION CON- TAINER PRICE COST ISSUE TAINER NOS. (a) (c) (d) (e) M (g) (h) (I) (1) NIGHT VISION EQUIPMENT; 4 $300.00 $1200.00 DATE: LOAN AGREEMENT FROM 6/21/2014 TO 6/21/2015 AGREEMENT # N00164LE0207-14 Supply Labor Charge# 16. TRANSPORTATION VIA MATS OR MSTS CHARGEABLE TO 17. SPECIAL HANDLING SENSITIVE NIGHT VISION EQUIPMENT 18. ISSUED BY TOTAL TYPE 19. CONTAINERS DATE BY SHEET TOTAL 0 CON- CON- DESCRIPTION TOTAL TOTAL RECEIVED (YYMMDD) R F TAINERS TAINER WEIGHT CUBE R EXCEPT AS E E NOTED C S A H CHECKED BY E QUANTITIES DATE BY GRAND TOTAL P I I RECEIVED (YYMMDD) P P EXCEPT AS T NOTED PACKED BY DATE BY 20. RECEIVER'S -------------TOTAL--------------> POSTED (YYMMDD) VOUCHER NO. Department of the Navy • Naval Surface Warfare Center, Crane Division ca�E - 300 Hwy 36'1, Bldg. 2044, Electro-Optic Technology Division Crane, Indiana 47622 Cooperation With Civilian Law Enforcement Officials Agreement Agreement entered into pursuant to SECNAV Instruction 5820.7C 1 a. State/Local Law Enforcement Agency Name: 2. Agreement Number: N00164LE0207-14 CARMEL POLICE DEPARTMENT 3. Agreement Start/Renewal Date: Jun 21,2014 1 b. Agency Mailing Address: 3 CIVIC SQUARE CARMEL 4. Agreement Termination Date: Jun 21,2015 5. Estimated Total Cost(See paragraph III Terms $1,200.00 State: INDIANA Zip Code: 46032 and Conditions below: 7. Statement of Supplies/Services to be Fumished: Designation,Nomendature,Stodc Number Replacement Value&Serial Numbers Qty _Unit Price Amount AN/PVS-7A,Night Vision Goggle,NSN:5855-01-228-0937,Replacement Value$3,000 Each 2 $300.00 $600.00 Serial Numbers: 11894,30096 AN/PVS-76,Night Vision Goggle,NSN:5855-01-228-0937,Replacement Value$3,000 Each 1 $300.00 $300.00 Serial Numbers: 00865 AN/PVS-26,Clip-On Night Vision Weapon Sight,NSN:5855-01-538-8121,Repl Value:$4,000 Each 1 $300.00 $300.00 Serial Numbers: TBD,(Will ship when payment is received) $300.00 $0.00 Serial Numbers: $300.00 $0.00 Serial Numbers: Total $1,200.00 8.Points of Contact State/Local Law Enforcement Agency Official(Name): Government Law Enforcement Program Manager(Name): ASST.CHIEF JIM BARLOW Roger Shaw Phone: 317-S71-2729 Phone: 812-854-1653 Fax: 317-S71-2512 Fax: 812-854-8559 Email: jhorner@carmel.in.gov Email: roger.shaw@navy.mil Government Agreement Administrator(Name): Government Agreement Administrator(Name): Debbie Owens,CTR Sharon Sutton,CTR Phone: 812-675-4985 Phone: 812-675-5349 Fax: 812-275-3694 Fax: 812-275-3694 Email: debbie.owens.ctr@navy.mil Email: sharon.isutton.ctr@navy.mil Document Revision Data Feb 2014 page 1 i I. AUTHORITY AND PURPOSE This Agreement is entered into by and between CARMEL POLICE DEPARTMENT,hereinafter referred to as State/local law enforcement agency,and the Crane Division,Naval Surface Warfare Center,hereinafter referred to as Government.This Agreement is entered into pursuant to the authority of SECNAV Instruction 58203C,Subj: "Cooperation with Civilian Law Enforcement Off ciaw' and a Reinvention Lab Waiver granted. The purpose of this Agreement is to extend Crane Division,Naval Surface Warfare Center (NAVSURFWARCENDIV Crane)cooperation with civilian law enforcement officials to the maximum extent practicable,consistent with the needs of national security and military preparedness,the historic tradition of limiting direct military involvement in civilian law enforcement activities,and the requirements of applicable law. H. PERIOD OF PERFORMANCE The period of performance for this Agreement is 12 Months from the date of execution. III. ESTIMATED COST AND FUNDING A.NAVSURFWARCENDIV Crane shall be paid the estimated cost of use of the provided equipment,facilities or training services prior to receipt of said equipment,facilities or services. The loan of any piece of equipment shall not exceed one(1)year. B.The total estimated cost for accomplishing the work/loaning the equipment is: $1,200.00 C. Amounts actually charged the State/local law enforcement agency shall be the direct and indirect costs reasonably and necessarily incurred in the performance of the work in accordance with Chapter 1 of Volume 11 A of the DOD Financial Management Regulation, DOD 7000.14-R and any applicable local instruction. D. The State/local law enforcement agency shall fund the Agreement prior to commencement of performance. If additional funding is required,the Government will notify the State/local law enforcement agency of the additional funding required. The State/local law enforcement agency shall provide the Government the additional funding upon receiving notification of the requirement for additional funding,or within such time as approved by the Government.Failure of the State/local law enforcement agency to provide funds,as required,will result in the discontinuance of performance_Upon conclusion of performance,the Government will reconcile the State/ local law enforcement agency's account to determine actual charges.The Government will refimd any balance due on the Agreement to the State/local law enforcement agency.Nothing in this Agreement shall give the State/local law enforcement agency the right to audit the books of the Government. I IV. METHOD OF PAYMENT Checks should be made payable to:'NAVSURFWARCENDIV Crane"and shall include Agreement number denoted in Block 2 of this agreement. The signed agreement and check(s)shall be forwarded together in one envelope to: Commanding Officer Naval Surface Warfare Center 300 HWY 361 Electro-Optic Technology Division,Bldg.2044,Attn:S.Sutton/D.Owens Crane,IN 47522 Document Revision Date: Feb 2014 page 2 V. PROVISION OF EQUIPMENT,FACILITIES AND/OR SERVICES A.NSWC Crane Point of Contact under this agreement for equipment,facilities and/or training,either oral or by e-mail shall be sent to: Mr.Roger A.Shaw 812-854-1653 roger.shaw@navy.mil Written requests should be addressed as follows: Commanding Officer Naval Surface Warfare Center 300 HWY 361 Electro-Optic Technology Division,Bldg.2044,Attn:R.Shaw Crane,IN 47522 B. Upon approval of the request for the loan of equipment,an authorized official of the Government shall execute a DD Form 1348-1A Issue/Receipt Document. The custodial document shall include the date of receipt,the name of the official signing out and returning the equipment,the office telephone number of the official,agreement number,and equipment serial numbers. C.Equipment provided under this agreement maybe repaired/replaced by NAVSURFWARCENDIV Crane at its discretion,inclusive of assessment of any costs,during the term of the agreement if failure of operation is caused by other than normal use. Requests for same may be made to NSWC Crane Point of Contact identified in paragraph A.above. 1 D.In replacement scenarios,all transactions will be documented in the DD Form 1348-1 A Issue/Receipt Document indicating a serial number for serial number exchange. Consideration for exchanges of equipment that fails to perform during normal use is included in the agreement fee and is therefore not subject to additional costs. Statc/local law enforcement agencies will not receive consideration or extension for any period of time during the agreement that equipment should fail or become inoperable. E.The receipt,transportation and return of all equipment is the sole responsibility of the requesting state/local law enforcement agency who shall designate in writing a representative authorized to receive,transport equipment to and from NAVSURFWARCENDIV Crane, and return same. ired/re Equipment to be re laced will be delivered by said representative to NAVSURFWARCENDIV Crane. Pa P VI. RESOURCES PROVIDED BY GOVERNMENT The resources to be provided are identified in Block 7 of this agreement.NAVSURFWARCENDIV Crane personnel made available for the operation of any loaned equipment shall not become directly involved in the law enforcement activities,such as interdiction of vehicles,search and seizures,arrests,apprehension,stop and frisk,or surveillance,or other activities proscribed by federal law and regulation,of any state/local law enforcement agency. VII. CHANGES Any changes to this Agreement must be mutually agreed upon in writing by the parties. No oral statements of any person whatsoever shall in any manner modify or otherwise affect the terms of this Agreement. ASST.CHIEF]IM BARLOW on behalf of State/local law enforcement agency and Mr_Roger A_Shaw,Crane Division,Naval Surface Warfare Center on behalf of the Government are the only persons authorized to approve changes in any of the terms of this Agreement. DuCnnlem Revision Date:Feh 1-014 page 3 VIII. WARRANTIESANDEMNWICATION/HOLD HARMLESS A.The State/local law enforcement agency agrees,to the extent permited under state laws of Indiana, on behalf of itself and any successor in interest or assignees,to hold harmless and indemnify the Government against the following insofar as they may result from the performance and/or furnishing of equipment,facilities and/or training: claims(including reasonable expense of litigation or settlement)by third persons(including employees of the State/local law enforcement agency)for death,bodily injury(including sickness or disease)or loss of,damage to,or loss of use of property; i B.The Government will not be liable for any damage whether direct or consequential. All services provided under this agreement shall be provided without any expressed or implied warranties; C.The State/local law enforcement agency is responsible for lost,stolen or willfully damaged equipment,the value of which is determined by NAVSURFWARCENDIV Crane,and will reimburse NAVSURFWARCENDIV Crane for same; D.Nothing in this agreement changes any terms or conditions of any existing contract the state/local law enforcement agency may have with the Government. IX. CANCELLATION/SUSPENSION A. The Government reserves the right to recall the loaned equipment,cancel or suspend all or part of its performance under this Agreement in the event that such performance is deemed to interfere,for any reason,with the performance of work/mission by the Government. The right to cancel or suspend performance hereunder shall be in addition to the right reserved by the Government to cancel or suspend performance under this Agreement for unusual and compelling circumstances when the national interest of the United States so requires or to protect public health or safety. B. Appreciating the consequences of such a decision,the Government will attempt to mitigate any cancellation or suspension of services.However,the Government cannot be held liable forn a y cost accruing to the State/local law enforcement agency as a result of any cancellation or suspension. X. TERMINATION BY STATE/LOCAL LAW ENFORCEMENT AGENCY A.The State/local law enforcement agency may terminate this Agreement upon 14 Business days written notice to the Government.If the Statellocal law enforcement agency elects to cancel this Agreement,the State/local law enforcement agency shall remain responsible for all costs incurred by the Government up to the date of receipt by the Government of its termination notice. B.The rights and remedies of the Government provided by this clause are in addition to any other rights and remedies provided by law or this Agreement. SCI. DISPUTES Any dispute arising under the Agreement,which is not disposed of by agreement of the parties,shall be decided by the Government Electro-Optics Technology Division Manager,who shall reduce the decision to writing and shall furnish a copy to the State/local law enforcement agency. The decision shall be final unless,within 15 calendar days from the date of receipt of the decision,the State/local law enforcement agency famishes the Crane Division,Naval Surface Warfare Center Commanding Officer with a request for reconsideration. The reviewing official will review the record to determine whether the initial decision was reasonable. The State/local taw enforcement agency shall be afforded an opportunity to submit additional supporting documentation and rationale. The decision of the reviewing official shall be final. i Document Revision Date: Feb 2014 page XII. 1%HSHAP INVESTIGATIONS In the event of any mishap resulting in the loss,damage or destruction to property and/or facilities used in the performance of this Agreement,the State/local law enforcement agency agrees to provide technical support for any investigation to assess the cause. Both parties agree that the report will be held confidential to the degree allowed by applicable laws. XIII. GOVERNING LAW Irrespective of the place of performance or signing of this Agreement,this Agreement shall be governed by and interpreted only in accordance with Federal law and regulations. XIV. ORDER OF PRECEDENCE The rights and obligations of the parties to this Agreement shall be subject to and governed by these Agreement clauses and the other documents incorporated by reference.Any inconsistency in the Agreement shall be resolved by giving precedence in the following order: -Agreement provisions including clauses. Other documents incorporated by reference. XV. SIGNATURES AND APPROVALS ACCEPTANCE OF AGREEMENT on behalf of CARMEL POLICE DEPARTMENT BY: ` Signat re Date ASST.CHIEF JIM BARLOW Type Name and Title • b RMEL POLICE DEPARTMENT . rrie of Law Enforcement Agency CE OF AGREEMENT on behalf of NSWC Crane BY: / SCOTT K KARCHER Date By direction NSWC Crane XVI. ENTIRE AGREEMENT This agreement with all attachments constitutes the entire agreement of the parties and no oral or other representations shall be binding. Document Revision Date: Feb 2014 page 5 SHIPPING CONTAINER TALLY--------->1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 INVOICE OICC ="z'.'=0246 z'.' etl 1�•Y G OMB No.0704-0246 Public reporting burden for this collection of information is estimated to average 15 minute per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining all the data needed,and completing and reviewing the collectionof information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to Washington Headquarters Services,Directorate for Information Operations and Reports,1215 Jefferson Davis Hi hwa ,Suite 1204,Arlington.VA 222024302,and to the Office of management and Budget,Paperwork Reduction Project 0704-.0246.Washin tan,DC 20503. 1. FROM: (include ZIP Code) SHEET NO.OF 5. REQUISITION DATE 6. REQUISITION NUMBER COMMANDING OFFICER NO. SHEETS 5/5/2014 NAVAL SURFACE WARFARE CENTER 300 HWY 361 7. DATE MATERIAL REQUIRED(YYMMDD) 8. PRIORITY ELECTRO-OPTIC TECHNOLOGY DIVISION,BLDG.2044 ATTN:(S.SUTTON I D.OWENS) CRANE, IN 47522 2.TO: (Include ZIP Code) CARMEL POLICE DEPARTMENT 3 CIVIC SQUARE 10. SIGNATURE 11a. VOUCHER NUMBER&DATE(YYMMDD) CARMEL,IN 46032 POC: LT.JEFF HORNER PH 317-571-2729 3. SHIP TO—MARK FOR 12. DATE SHIPPED(YYMMDD) b. SAME 13. MODE OF SHIPMENT 14. BILL OF LADING NUMBER 15. AIR MOVEMENT DESIGNATOR OR PORT REFERENCE NO. 4. APPROPRIATIONS SYMBOL AND SUBHEAD OBJ.CL. BUR.CONT. NO. SURAL- AUTHORIZATION TRANS. PROPERTY ACCT'G COUN- COST CODE AMOUNT LOT. ACCT'G ACTIVITY TYPE ACTIVITY TRY ITEM FEDERAL STOCK NUMBER,DESCRIPTION,AND CODING OF MATERIAL AND/OR SERVICE UNIT QUANTITY SUPPLY TYPE CON- UNIT TOTAL NO. OF REQUESTED ACTION CON- TAINER PRICE COST ISSUE TAINER NOS. (a) (c) (d) (e) M (g) (h) 0) (1) NIGHT VISION EQUIPMENT; 4 $300.00 $1200.00 DATE: LOAN AGREEMENT FROM 6/21/2014 TO 6/21/2015 AGREEMENT # N00164LE0207-14 Supply Labor Charge# 16. TRANSPORTATION VIA MATS OR MSTS CHARGEABLE TO 17. SPECIAL HANDLING SENSITIVE NIGHT VISION EQUIPMENT 18. ISSUED BY TOTAL TYPE 19. CONTAINERS DATE BY SHEET TOTAL 0 CON- CON- DESCRIPTION TOTAL TOTAL RECEIVED (YYMMDD) R F TAINERS TAINER WEIGHT CUBE R EXCEPT AS E E NOTED C S CHECKED BY A H E QUANTITIES DATE BY GRAND TOTAL P I I RECEIVED (YYMMDD) P P EXCEPT AS T NOTED PACKED BY DATE BY 20. RECEIVER'S. <- TOTAL--------------> POSTED (YYMMDD) VOUCHER NO. VOUCHER NO. WARRANT NO. ALLOWED 20 Commanding Officer, Naval Surface Warfare C 300 Hwy 361 IN SUM OF $ Electro-Optic Technology Division, Bldg 2044 Crane, IN 47522 $1,200.00 ON ACCOUNT OF APPROPRIATION FOR Carmel Police Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1110 iq00164LE0207-1j 43-530.99 I $1,200.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, May 05, 2014 s� Chief of Police \ Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 05/05/14 N00164LE0207-14 annual payment $1,200.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer