HomeMy WebLinkAbout232270 05/07/14 CITY OF CARMEL, INDIANA VENDOR: 362779
3. ONE CIVIC SQUARE LEACH &RUSSELL CHECK AMOUNT: $*****5,346.30*
CARMEL, INDIANA 46032 9151 FORD CIRCLE CHECK NUMBER: 232270
FISHERS IN 46038 CHECK DATE: 05/07/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 30070 3,600.00 OTHER CONT SERVICES
1110 4350100 31952 30217 235.00 REPAIR HEATING/COOLIN
1115 4350100 31812 30218 614.76 HVAC REPAIRS
1120 4237000 30242 273.52 REPAIR PARTS
1110 4350100 31969 30243 623.02 REPLACEMENT FILTERS
r _
Leach & Russell '
161 Mechanical Contractors, Inc.
e% 9151 Ford Circle I nvo i ce
Fishers, Indiana 46038
R U S S E L L Phone: (317)841-7877
MECHANICAL Fax: (317)841-7460
City of Carmel Invoice Number: 30243
o for Carmel Police Dept Invoice Date: 04/24/2014
One Civic Square Our Job Number: 146001
m Carmel, IN 46032
_ Job Name:._ Carmel Police Dept
Your Purchase Order Number:
Material sale of air filters for above location.
(See copy of work order attached)
TOTAL AMOUNT DUE $623.02
Terms: Due Upon Receipt
T Leach & Russell ---=-4
Mechanical Contractors, Inc.
r, 9151 Ford Circle Invoice
Fishers, Indiana 46038
=
R U S S E L L Phone: (317)841-7877
M E C H A N i C A L Fax: (317)841-7460
City of Carmel Invoice Number: 30217
o for Carmel Police Dept Invoice Date: 04/22/2014
One Civic Square Our Job Number: 146001
m Carmel, IN 46032
Job Name: Carmel Police Dept _
Your Purchase Order Number: 31952
Labor needed for HVAC service on heat pump #114 serving
Room #111 in above location. The set points were set too
close causing short cycling. Changed the setting.
(See copy of purchase order and work order attached)
TOTAL AMOUNT DUE $235.00
Terms: Due Upon Receipt
� INDIANA RETAIL TAX EXEMPT PAGE
City
®,JLr Carmel
CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 31052
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
__T1112614
Leach &Russell Iechanical Carrinal Policy, Department
VENDOR SHIP 3 CIVIC squaro
9151 Fold Clrclo TO Cannel, IN 4WQ
Flesher-s, IN 46639 (317)67 2569
CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT
QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 4MO1.00
9 Each repairs to Dealing t cooling systern $235.00 $236.00
Sub Total: $235.00
}] t
^J P,F a l
work order It 00782
Send Invoice To:
Caimel Police Department
Attn: Pat Young
CIVIC Square
Cannel, IN 46632® PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT
Carmel Police Dept. PAYMENT $235°00
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPEF ibWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFYTHfy((fiJJ4ERE IS AN UNOBLIGATED BALANCE IN
•SHIP REPAID.
THIS APPROPRIATIO14969.,ryICIENT TO .AY FOR THE ABOVE ORDER.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. /
ORDERED BY / r
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ///
SHIPPING LABELS. Chiu f Police
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE 99
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. V
CLERK-TREASURER
DOCUMENT CONTROL NO. 319 5 2 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO#or INVOICE NO. ACCT#(TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
—�— -_—� Signature -
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
INDIANA RETAIL TAX EXEMPT PAGE
City ®f Carmel CERTIFICATE NO.003120155 002 0
PURCHASE ORDER NUMBER �
FEDERAL EXCISE TAX EXEMPT
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
4fi2094
L@aeh &RuI 5@II i1 evhanlcal Caravel Policy Department
VENDOR
SHIP 3 Civic Squire
9961 Fold Circle TO Carmel, IN 46432
IN (317)6379 2M9
CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 43-649.00
9 Each replacement filters $623.02 $623.02
Sub Total: $623.42
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t Y lY
��� .� I ICCC. �f��•c '
J,
I
ti:
Send Invoice To: -� '-�
Camiel police Depaltmant -
Atte Pat Young
3 CIVIC SgUaffi
Canliel, IN 46432- PLEASE INVOICE IN DUPLICATE
DEPARTMENT -,, ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
Cannel Poli�co Dept. '�}� .} PAYMENT $623.32
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIF)/,T�AT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIA7 N SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL ✓
SHIPPING LABELS. t
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
179 of Police
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL No- 31969 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except _
20
Signature
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
VOUCHER NO. WARRANT NO.
ALLOWED 20
Leach & Russell Mechanical
IN SUM OF $
9151 Ford Circle
Fishers, IN 46038
$858.02
ON ACCOUNT OF APPROPRIATION FOR
Carmel Police Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
31952 30217 43-501.00 $235.00 I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
31969 30243 43-501.00 $623.02
materials or services itemized thereon for
which charge is made were ordered and
received except
_Thursday, May 01, 2014
Chief of Police
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
04/29/14 30217 repairs to heating/cooling system $235.00
05/01/14 30243 replacement filters $623.02
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
T Leach & Russell
a Mechanical Contractors, Inc. ���
r, 9151 Ford Circle Invoice
Fishers, Indiana 46038
= Phone: (317)841-7877
R U S E L
H
M E C H A N ICA L Fax: (317)841-7460
City of Carmel Invoice Number: 30070
o for Carmel Redevelopment Commission Invoice Date: 03/31/2014
One Civic Square Our Job Number: 145008
M Carmel, IN 46032
Job Name: Carmel Energy Center _
Your Purchase Order Number: John Duffy
HVAC Preventive Maintenance Agreement
for the month of March 2014.
TOTAL AMOUNT DUE C$3, 00.00
•1
Submitted To
MAY 05 2014
clerk Treasurer
Terms: Due Upon Receipt
i
'JVO`UCHER'NO: WARRANT NO.
ALLOWED20
Leach & Russell Mechanical Contractors,_Inc
IN SUM OF$
. :,9151.Ford Circle
Fishers, IN=46038
$3,600.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account'
PO#/Dept, INVOICE NO. ACCT#/TITLE AMOUNT
Board Members
I hereby certify that the attached invoice(s), or.:
1208 I 30070 I 509.00 I $3,600.00
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, May 05, 2014
Director,Adminstration
Title
Cost-distribution ledger classification if _
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201:(R 1995)
ACCOUNTS PAYABLE VOUCHER
CITY.OF CARMEL
An invoice or bill to be properly-itemized-must show: kind of-service,where performed, dates`serViee rendered, by
whom-, rates per day, number of hours, rate per,hour, number of.units, price per unit, etc.
Payee _
Purchase Order No.
Terms
Date Due
Invoice . Invoice Description - Amount :-
. Date Number (or note attached invoices)or bill(s))
03/31/14 30070 Maint Agreement $3,600.00
f hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and [:have audited same in,accordance: £-
with-IC 5-11-10-1.6
20
Clerk-Treasurer
T Leach & Russell
Mechanical Contractors, Inc.
r, 9151 Ford Circle I nvoice
Fishers, Indiana 46038
R U S S E 1. 1. Phone: (317)841-7877
M E C H A N I C A L Fax: (317)841-7460
City of Carmel Invoice Number: 30242
o for Carmel Fire Dept Invoice Date: 04/24/2014
One Civic Square Our Job Number: 146009
m Carmel, IN 46032
Job Name: Carmel Fire Dept
Your Purchase Order Number: Bob Vanvoorst
Material sale of air filters for above location.
(See copy of work order attached)
TOTAL AMOUNT DUE $273.52
Terms: Due Upon Receipt
008901
WORK ORDER
TO: eA Fi.R "....._..,_...._._..__.._.._..._.........._...,._.._�w_.M_. LEACH & RUSSELL
MECHANICAL CONTRACTORS, INC.
_..._ _.._._........................._._...._....._......_...._......,..................._......._..._.......m.._......._..........._._.........__._._.
_..._...._...._..,_.._.,.._......_
................._......._..__......_............:........._...._......._......._....._.................................
_....
9151 Ford Circle
Attention: Fishers, Indiana 46038-3000
.._.._. �6_.r.Q L._ .._._.___w._. __w_..._..__._......_._..____.._
JOB LOCATION: Phone (317) 841-7877 Fax (317) 841-7460
_..._..._..............._.:._..... _._.._...._._..,.............m_...__....__.,._.............._......_.,.._M_..............._.................
__.._.
WORK REQUESTED:
_................................_.,_....,_.. .w._..,,..........................................._....._.........................._......_..........._............................. .........._._._...... Date: mContract
QExtra
Order Taken �TimeBMaterial
ey: Warranty
_.._W_............._.. ._... ._._...._......_.._.W___.__w_._ __..._........ Customer Job Complete
Order No.: Job Incomplete
--- -- -------- - Phone-- --- - Model-Number:
Number:
W_.__.,._.,......._............._..............._...._..._...........,...,........__.....,.._...._..:........_..,_..: .... ..._...._ _...._._....._...._. Our Job Serial Number:
..._..._._..........:. Number:
_. ...,_.. ..._.._...._...._...._._.._...._.._.........._.,_., .._...................m.__.........
, .,........., _ __.._
OTHER CHARGES AMOUNT-
Truck
Truck Charge
. . . ............ ._,_..._ ........................_......_..............__.__,......................__...._........_...._..............................,,........._.._....., .......,...............___
__........_......_._ _......... ..................._.......__. ._..._......_._..........._........_ ....._._.................._.___ _ ._._.W.__.........
QTY
MATERIALS AMOUNT '
_...._..:._......_..._.. _.........._.........._..__.__.____._._._......._..._....._.._... __......_..._...._........_._.__._..._............... _...__.
_........................... i�-- ...................._....._m.__......_ _ 1....._.
TOTAL OTHER CHARGES
®ATE LABOR ST 1.5 DT AMOUNT
1__..'_'---_...,_......... ...__.. _..:_...:.._........_...._..._.._..__.._.....w.... .__......_._..._....._...............I._..._........... ......................._....__.:............_.._...._...._.........,_..:.__.._..._.._....._.._...................._W. __...__.._......_.,_.W._... .,_._....._.................._._......
............._..,_...._. ._.r..........._._..._._..,__.._..._._.....__._.........._...._.._.._,__.._.,__.._.............__....__..._..._. .._....._........__._.._........__...._..:.._.........._.._....
TOTAL MATERIAL TOTAL LABOR
TOTAL MATERIAL, OTHER& LABOR '� 3 5a
Work Ordered By:
TAX
Signature L _ — V TOTAL 23a
hereby acckn w a ge sa c o comp e o o e above described wor an
agree to render pay upon eceipt of invoice.
VOUCHER NO. WARRANT NO.
ALLOWED 20
Leach & Russell Mechanical
IN SUM OF$
9151 Ford Circle
Fishers, IN 46038
$273.52
ON ACCOUNT OF APPROPRIATION FOR 1
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1120 30242 42-370.00 $273.52 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except MAY - 5 2014
�A
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
30242 $273.52
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer
m Leach & Russell
Mechanical Contractors, Inc.
9151 Ford Circle Invoice
Fishers, Indiana 46038
R U S S E L L Phone: (317)841-7877
M E C H A N I C A L Fax: (317)841-7460
City of Carmel Invoice Number: 30218
o for Carmel Communications Invoice Date: 04/22/2014
One Civic Square Our Job Number: 146063
m Carmel, IN 46032
Job Name: Carmel Communication Center
Your Purchase Order Number: 31812
Labor and materials needed for HVAC repairs in above
location. Replaced broken pressure control on rooftop
unit and recharged.
(See copy of purchase order and work order attached)
TOTAL AMOUNT DUE $614.76
Terms: Due Upon Receipt
11�//��� J� INDIANA RETAIL TAX EXEMPT PAGE
®,Jjr Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
35-60000972 311312
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
4M412014 HVAC Repairs
Leach &Russell Mechanical Contractors, Inc Carrr+Ql Communication Center
VENDOR SHIP 31 1 St Ave NW
TO
9151 Ford Circle Carmel, IN 46032
Fishers, IN 46036 (317) 5712566
CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT
QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 43-501.00
1 Each HVAC repairs $614.76 $614.76
Sub Total: $614.76
f
1
VA -til
NV
� � a _I �- �. Jr ,�. -.-_ °• /���''
h
'{ t
Send Invoice To: r r
Carmel Communication Center
31 1 st Ave NW
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
1115 Communications PAYMENT $614.76
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
•SHIP REPAID.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE -Ea�fnrri" �,rf%L AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
®® CLERK-TREASURER
DOCUMENT CONTROL NO. 31®12 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except_..__.
20
Signature'
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
VOUCHER NO. WARRANT NO.
Leach & Russell Mechanical Contractors, Inc ALLOWED 20
IN SUM OF $
9151 Ford Circle
Fishers, IN 46038
$614.76
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO#/Dept. INVOICE NO. I ACCT#(TITLE AMOUNT Board Members
31812 I 30218 I 43-501.00 I $614.76 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, May 01, 014
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
04/22/14 30218 $614.76
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer