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Home My WebLink About232330 05/07/14 (9, CITY OF CARMEL, INDIANA VENDOR: 364049 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECKAMOUNT: $****48,906.80* CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK NUMBER: 232330 CARMEL IN 46032 CHECK DATE: 05/07/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0514 48,610.00 OTHER CONT SERVICES 2201 4350900 CSDO514 296.80 OTHER CONT SERVICES INVOICE Invoice: CSDO514 Date: May 1,2014 Carmel Streets Department a or 3400 W. 131st Street Carmel, IN 46074 Due May 1,2014 for the period 5/1/14-5/31/14 Garage Estimated 2014 Monthly Operating Expense $ 296.80 Total Estimated Monthly Operating Expenses Effective 5/1/14 $ 296.80 Please contact Abigail Underwood at(317)573-6058 oraunderwood@reirealestate.com with any questions or concems. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Cannel,IN 46032 I VOUCHER NO. WARRANT NO. REI Real Estate Services, LLC ALLOWED 20 IN SUM OF$ 11711 N. Pennsylvania St., Suite 200 Carmel, IN 46032 $296.80 ON ACCOUNT OF APPROPRIATION FOR Carmel Street Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 2201 I CSD0514 I 43-509.001 $296.80 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 01, 2014 �71 P Street ftaaMOxaMndrsioner Title I Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 05/01/14 CSD0514 $296.80 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer -C, INVOICE Invoice: Submo` , CARMEL0514 Date: May 1,2014 MAY 0 5 2014 Department of Administration Clerk Treasurer REAL ESTATE SERVICES Attn:Director One Civic Square Carmel,IN 46032 Due May 1,2014 for the period 5/1/14-5/31/14 for the property known as the James Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense - $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2014 Monthly Operating Expense $ 32,151.00 Theater Support Space Estimated 2014 Monthly Operating Expense $ 5,572.00 Civic Theater Support Space Estimated 2014 Monthly Operating Expense $ 1,955.00 Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 5/1/14 $ 48,610.00 Please contact Abigail Underwood at(317)573-6058 orsunderwood@relreatestate.com with any questions or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 Property 07C Operating Expense Detail For the Period January 1 through December 21,2014 Second Floor Sunport Sum BIN*Box mmn Theater Tbeaw jiliezoort Chilc7heawsusports"Clwkofffms�- City of City of City of City of City of City of Total Carmel Total Carmel Total Carmel Total Cannel Total Cartmel' Total Carmel Telephone/InternetLines _ _ General Maintenance Services 2,000 166.63 5,217 435 32,225 21685 4,449 371 756 63 - - General Maintenance Supplies 1,700 142 2,700 225 4,515 376 2,211 184: 575 48 - - Contract Maintenance 2,885 240 4,822 402 11,156 930 4,029 . '336 968 81' - - Contract HVAC Maintenance 11019 85 3,431 286 5,286 '441 2,027 169 351 29, - - District Cooling 1,676 140 6,097 508 77,505 6,459 5,105 .- 425• 885 74' - - Elevator Maintenance - - - - 4,394 366 - - - - Snow Removal Landscaping - - - 5ecunty 3,391 283 6,783 565 67,829 5,652 8,510 709 1,624 135 - Insurance - _ Garage and Complex Common Area 427 36 1,496 125 6,694 558 - - - 429 36 Bldg Common Area 2,486 207 9,046 754 39,448 3,287 10,494 875 10,494 875 2,528 211 Electric 3,510 293 12,770 1,064 48,508 4,042 10,692 891 1,854 154 - - Direct Bili Electricity - _ - _ _ _ - - Water 317 26 - - 1,387 116 318 26 55 5 - - Direct Bill Water _ Sewer 353 29 - - 11015 85 397 33 68 6 - - Direct 091 Sewer - _ _ - Janitorial Services 4,372 364 9,141 762 41,227 3,436 8,700 725 976 81 - Janitorial Supplies - - 180 15 1,380 115 1,411 118 431 36 - Trash Removal 59 5 213 18 1,511 126 178 15 31 3 - - Management Fee 1,669 .139 12,519 1,043 41,730 3,478 8,346 696 4,395 366 3,951 329 Real Estate Taxes _ _ _ 25,863 2,155 74,416 6,201 385,810 32151 66,867 5572 23,463 1,955 6,908 '576 100!6 1/12 10096 2/12 I-mi 1/12 12 12.- 1/12 Parcel#7C Operating Budget Operating Expense Summary Une kern Description Telephone/intemet Lines Phone/Intemet Unes Included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services,service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling- Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel WC Four Center Green-The James BulhBng Dane C, ct yCOlaI itrill" Equipment Shined fakm RE]Real Estate Maintenance Serdce N/A Monthly R/1/2010 31 mos 6/30/2013 simplex Gdorell Monitoring Fire Panel Annually 11/5/2010, -r(1)Year 12/5/2011 In Aum Renew)of(1)n Pds SlrMlex Grinnell Inspection Fire Ahmi/Sprinkler/Back Flom Annually 1/1/2011 (3)Year 12/3]/2013 Every other week(Nov-Mar) Macnistor Inspection Gererator Annually 3/3/2011 (3)Year 2/2x/2014 Does not Include tax an parts MacAllister Mortlmrina Generator Amndly a/5/2011 In Aum renewal ARAB C Pest Control N/A Monthly 1/5/2011 In Aum Rene" Phymam Manta (Apt-Oct) 1/18/2013 ANS,Inc WkulowWashina EntryWlndom/Doors 3/21/2012 ( 1/19/2016 1)Year ANS,Inc. Wlndowwashhq ABEslerlor Wlndowns(outside) SemMnnud (1)Year 3/2]/2013 3/21/2DII (1)Yesr 3/21/2073 ANS,Inc. WMdowWashina All Exterior Whtdom(faside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM I""CUM HVAC Seml-Annual 4/1/2012 (1)Yaw 4/1/2D13 Thysree Knipp Insis"on Elevators(3) Monthly 4/30/2012 (2)Year 1/30/2011 ErWedow Group Mordna/Weedina Mgltldy(Apr-Sept) 2/2aAM2 (1)YP.ar 2/M/2013 Eerie Triderm On-Stte/Patrol Security Monthly 1/1/2022 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2.014 Ray's Trash Service Trash/RegcIkq Trash Dumpster in Garap(for all users) Mor" 11/20/2012 (5)Year 11/30/2017 REI Real Estate Property Manapment Monthly 12/1/2010 31 mm 6/30/2013 AT&T Phone Unes Elevators(2);EMS System(1);Flrc Panel(2) Monthly 11/2010 (1)year 10/2I/2D73 Under(2)K auto renewal at same ram AT&T Mone Une Elevator(1) Monthly Department of Homeland SeetMty Certification Elevators(3) Annually (Il veer S0/21/2013 under(2a yr auto rcttewd at same rant Unsure who to Pay DlsWdCodina Monthly Duke Enemy Electric man" CRyrfCArmel UtORks Water Maly . CRy,of Carrel Uww" Sewer Mantldy sr.. Parcel NX Thee Cm ter Green-The Tarkingm Iffillfit Date contract 218 currillmstaltusl Y�c 3arclm FlaayaDot iii 1= Elmbn HYl REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Muldguard Monitoring Fire Panel quarterly 4/x/2011 (3)Years 4/27/2014 MUhlguard Inspection FireAlarm/Sprinkler/Back Flow/Eatingutshers Annually 6/1/2012 (1)Year Auto renews each yr MacAOkter Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 Macmiliter Monitoring Generator Annually 8/5/2011 In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal ANS,Inc Window Washing All Exterior Windows(outside) SemFAnnual 3/21/2012 (1)Year 3/21/2013 ANS,Inc Window Washing All Esderlor Whdows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Seml-Annually 6/25/2012 (1)Year Auto renews each yr Thyssen Krupp Inspection Elevator(1) Monthly 11/1/2012 (2)Years 10/31/2014 Thyssen Krupp Inspection Wheelchair Uft 11) Annually 7/19/1012 Will attach to Vevator Contract Engldow,Group Mowlnr/Weeding Monthly(Apr-Sept) 2/2x/2012 (1)Year 2/28/2013 Eagle Trident On-She/Patrolsecurity Monthly 1/1/2012 In Auto Renewal Marcluls Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash DumpsterInGarage(for a0users) Monthly 11/30/2012 (S)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Una EMS System Monthly AT&T Phone Una& Ekwator(2),Wheelchair Uh(1) Monthly 1/18/2013 (1)Year 1/17/2014 Department of Homeland Security Cerdfkatlon Elevator(1);Wheelchair Ult(1) Annually Unsure who to Pay District Cooling Monthly . Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly :Y Parml WC 881 Third Avenue-Garage and Support Spar Date Contrmet 28C Curremsteml Vvndar Senike Fc 1pmem Bliftgf!ffi encs 2C" Iatlw Fmhet am Re Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Slmphor Grinnell Monitoring Fire Panel Annually 11/3/2010 (1)Year In Auto Renewal Muklgwrd Inspection FireRisers-Garage, Annually 6/3/2011 Koorsen Inspection Fire Alarm System-Support Space vnM Annually 6/25/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 Mar/110ster Monttoring Generator Annually 05/2011 In Auto Renewal ARAB Pest Control Monthly 1/SR011 In Auto Renewal DEEM Inspection WAC-Support Spaoe Only Seml-Annually 6/12/2012 (1)Year Aum renews each year EagleTrWerrt On-sita/PatrolSecurtry Support Space Only Monthly 1/1/2012 InAutaRen!wal Marquis JaritmlaI SupponSpaee Only Monthly 4/1/2012 (2)Year 4/1/2014 Ray'sTrwh Service TrasW vding Trash Oumpster In Garage(for a0 users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Support SpaceOnly Monthly 12/1/2010 31 mm 6/30/2013 Bright House PhoneUne EMS System-Support Space only Monthly AT&T Phone Unes Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Cormel Utilities Water Monthly City of Carmel Utilities Sower Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF$ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $48,610.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members; 1208 I CARMEL0514 I -509.00 I $48,610.00 1 hereby certify that the attached invoice(s), or . bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, May 05, 2014 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.,201.(Rev.1995) ACCOUNTS PAYABLE.-VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must'show: kind of service;where performed,.dates service rendered, by whom, rates per day, number of hours, rate per hour,_number of units,_price per unit,etc. Payee Purchase Order No. Terms Date Due. Invoice` Invoice Description -Amount =. == Date.. `. . Number (or note attached,invoice(s):or bill(s)) 05/01/14 CARMEL0514 James Bldg., $48,610.00 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer