232521 05/13/14 ll oi,
CITY OF CARMEL, INDIANA VENDOR: 115100
ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $*****9,528.75*
CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 232521
CARMEL IN 46032 CHECK DATE: 05/13/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 4-14 158.63 OTHER EXPENSES
1081 4340000 4-14 1,350.00 LEGAL FEES
1091 4340000 4-14 1,920.37 LEGAL FEES
1125 4340000 4-14 2,784.01 LEGAL FEES
1125 R4340000 36473 4-14 3,315.74 LEGAL FEES
MAY 06 2014
Professional services Invoice B�:
FOR SERVICES RENDERED Date: 5/5/14
FROM 4/1/14 THROUGH 4/30/14
Provider: Debra M. Grisham, Attorney at Law Purchase L.eeo� SerVICeS
'ascption hR��`�'
Address: 922 East Greyhound Pass � 7,r,'
Carmel, Indiana 46032 GLCiv T1NP=
Budget PTV of=G��,►v�� G,Sa81S
Line De=
Telephone : 317-690-1597 SF.E
Purchaser Date
Email: dgrishamlaw@gmail.com Approval Date 51(.11
Project Name: General Park Legal and Business Services
Invoice No: 4-14
Service Hourly Hours Amount
Date Description of Service Rate Worked Due
$135
4-1-14 Communications regarding ProLiance contract .8 $ 108.00 lacl,
matters, notice of sale of ProLiance to
Exelon and drafted coversheet for 4-8-14
Regular Park Board meeting.
Reviewed B Bosma's suggested revisions to 1.3 $ 175.50 jai
the Central Park Environmental Notice and
multiple communications regarding the same.
Sent finalized draft to H Parsons of the Indiana
Department of Environmental Management
("IDEM") to review final draft prior to signature
and recording.
Received, reviewed, created file and started .5 $ 67.50 t aq,
an investigation on tort claim SPMCCEZQ8751.
Updated Attorney report. .2 $ 27.00 to t
Started review of resolutions regarding .4 $ 54.00
CAPRA certification purposes.
4-2-14 Worked on Central Park Environmental notice 1.2 $ 162.00 ! l
and multiple communications with B Bosma
and H Parsons and update to key personnel.
Filed and continued work on investigation 1.7 $ 229.50
regarding tort claim SPMCCEZQ8751 and
Service Description of Service Hourly Hours Amount
Date Rate $135 Worked Due
multiple communications with Travelers Adjuster
and CCPR staff regarding the same.
Completed ProLiance coversheet for 4-8-14 .4 $ 54.00 1 o5
Regular Park Board meeting and forwarded to
S. Young.
Updated Founders Park Pavilion Project .4 $ 54.00 io
("FPPP") file with complete contract documents.
Worked on general file organization. 1.0 $ 135.00 lot
4-3-14 Obtained preliminary documents regarding tort 1.0 $ 135.00 �a5
claim SPMCCEZQ8751 and otherwise worked
on the investigation and updated the file.
Communications regarding ProLiance contract .2 $ 27.00
matters.
Communications with B Bosma and H Parsons .9 $ 121.50 iv
of IDEM regarding an extension of the filing
deadline for the Environmental Notice. Updated
CCPR management and Park Board President.
Met with M Westermeier regarding Central Park .4 $ 54.00 Q.tss. y3a
Dog Park Project ("Dog Park") bids, Monon Trail i i,r
Rehab construction documents status and y 09
personnel matters. lot
Reviewed and provided to M Westermeier, .3 $ 40.50
existing research regarding public work bid lot
matters.
4-4-14 Communications with M Krosschell and .2 $ 27.00
CCPR staff regarding the FPPP Change Order
#4 and updated the file.
Communications regarding The Dog Park .2 $ 27.00 i t s_ H,3/A
Project and updated the file.
Worked on the Investigation regarding .5 $ 67.50 oma,
tort claim tort claim SPMCCEZQ8751 and
communications to CCPR staff and the
Travelers Adjuster regarding the same.
Updated attorney report. .5 $ 67.50
Communications regarding ProLiance sale. .2 $ 27.00 o�I
Service Description of Service Hourly Hours Amount
Date Rate $135 Worked Due
4-7-14 Worked on the Investigation regarding 1.2 $ 162.00 Idl I
tort claim SPMCCEZQ8751 and
communications to CCPR staff and
Travelers Adjuster regarding the same.
Met with M Westermeier regarding various .7 $ 94.50 lo(
Park matters including personnel and mowing
services.
Communications regarding The Dog Park .2 $. 27.00 1-L y1)4
bid and updated the file.
Worked on review of resolutions regarding .7 $ 94.50 lit
CAPRA certification purposes.
Worked on general filing and organization. 1.0 $ 135.00 i a
4-8-14 Prepared motion for bid award and otherwise 2.5 $ 337.50 1 . I
prepared for and attended Regular Park Board
Meeting.
Met with M Westermeier and M Klitzing .6 $ 81.00 Itis-y/3A <<
Regarding various park matters including The
Dog Park bid award, Monon dumping and board C'TSZ)
governance matters.
Worked on general filing and organization. 1.0 $ 135.00 I,� I
4-9-14 Communications to Park Board and CCPR .4 $ 54.00 I t
Management regarding matters not fully
addressed at the Park Board meeting regarding
The Monon Lake PUD and public works
thresholds for the quote and bid processes.
Communications with M Krosschell .2 $ 27.00
regarding The Dog Park bid award
recommendation.
Worked on Monon dumping issue and .5 $ 67.50 10 I
communications to M Westermeier
regarding the same.
Met with M Westermeier regarding mowing .4 $ 54.00 io
RFI and various proposals and discussed the
the legal process for the purchase of Services.
Service Description of Service Hourly Hours Amount
Date Rate $135 Worked Due
Discussed FPPP status with M Westermeier. .2 $ 27.00 I
Discussed skate park signage liability and Tort .5 $ 67.50 101
Claim Act with M Westermeier and received
assignment regarding signage changes.
4-10-14 Worked on research regarding skate park 2.0 $ 270.00 I,) 1
signage and question regarding assumption of
risk.
Drafted ProLiance termination notice. 1.0 $ 135.00 I o S 1
4-11-14 Received, reviewed and considered public 2.0 $ 270.00 ►
access request and discussed the same with
CCPR management. Reviewed public access
law and advisory opinions.
Communications regarding tort claim .2 $ 27.00 loci
SPMCCEZQ8751.
Met with M Westermeier regarding various park .5 $ 67.50
matters including the public records request,
pertinent portion of the Indiana Tort Claims oS 1
Act regarding limited liability for injury on
extreme sports area signage and ProLiance
termination notice content.
Received, reviewed and commented on the .7 $ 94.50 5,,f e4
The Dog Park Project contract and
communications with M Krosschell regarding the
same.
Finalized and distributed draft of ProLiance .2 $ 27.00 l c I
termination notice to Park Board President
J Engledow, M Klitzing and M. Westermeier
for review and comment.
4-14-14 Reviewed and updated project list. .3 $ 40.50 Iv ►
Communications regarding ProLiance 1.0 $ 135.00 ISS ►
termination notice, finalized termination notice
draft and delivered to A Kostrzewa for
signature and mailing.
Worked on public records request. 1.0 $ 135.00 1,91
Communications with M Krosschell regarding .6 $ 81.00
The Dog Park contract.
A
Service Description of Service Hourly Hours Amount
Date Rate $135 Worked Due
Worked on and multiple communications 1.8 $ 243.00 101
with CCPR staff and Travelers Adjuster
regarding, tort claim SPMCCEZ87517.
4-15-14 Multiple communications regarding ProLiance .4 $ 54.00 Jodi'
termination notice execution.
Met with M Westermeier regarding mowing .6 $ 81.00 to
services options and provided suggestions.
Received, reviewed and responded to .2 $ 27.00 11 I _ 16A
M Westermeier regarding The Dog Park Project
permit requirements.
Received, reviewed and started investigation 1.8 $ 243.00 1 _41
regarding tort claim SSESEE052410 and
multiple communications regarding the same.
Created a file.
Communications regarding and worked on 1.7 $ 229.50 lot
public record request research.
4-16-14 Worked on matters regarding tort claim 1.6 $ 216.00
SSESEE052410 including multiple
communications with Travelers Adjuster.
Updated the file.
Worked on tort claim SPMCCEZ87517. 1.3 $ 175.50 1 oS
Updated the file.
Worked on skate park research regarding 1.2 $ 162.00 1 1
extreme sport signage and liability issues.
4-17-14 Worked on issue regarding skate park signage. .6 $ 81.00 1 o
Worked on public records request research 2.0 $ 270.00 a
Including communications with the Indiana
Public Access Counselor, L Britt. Started draft
of memorandum regarding the same.
4-18-14 Continued work on the public records request 1.6 $216.00 I,
memorandum.
Worked on tort claim SPMCCEZ87517. .4 $ 54.00 Oil
l
Updated the file.
Service Description of Service Hourly Hours Amount
Date Rate $135 Worked Due
4-21-14 Reviewed the Central Park North Campus .8 $ 108.00 12i -`04
file and Right of Way Dedication documents and
discussed the same with A Kostrzewa and
M Westermeier.
Worked on public record request memorandum. 1.5 $ 202.50 1°t
Communications regarding ProLiance contract .2 $ 27.00
and updated the file regarding the same.
4-22-14 Worked on public record request memorandum. 1.5 $ 202.50 [v I
Worked on skate park signage revisions. .5 $ 67.50 1 o k
Prepared for and Attended regular Park Board 2.5 $ 337.50 I v l,
meeting.
4-23-14 Worked on, finished and distributed draft of 1.8 $ 243.00 (v (
public record request memorandum.
Worked on investigation regarding tort claim 1.0 $ 135.00 io;�t _Qn
SSESEE052410 and multiple communications
regarding the same.
Worked on skate park signage revisions. 1.4 $ 189.00 to [
4-24-14 Received and filed 116th Street Right of Way .6 $ 81.00 Iii ,y$A
dedication documents and forwarded the same
to M Krosschell for use with The Dog Parts
Project permits.
Met with M Westermeier and M Klitzing .7 $ 94.50 Cv 9-)
regarding various park matters including the C-on')
FPPP, the Five Year Master Plan, CAPRA
and software service contracts.
Completed and distributed draft of skate park 1.2 $ 162.00 Iv
Signage revisions with comments and related
Statutory provisions and existing examples.
Worked on investigation of tort claim 2.0 $ 270.00
SSESE052410 and multiple communications
regarding the same.
Reviewed and commented on FPPP draft of .2 $ 27.00 I o L
Certification of Substantial Completion and
discussed the same with M Westermeier.
r � ,
t
Service Description of Service Hourly Hours Amount
Date Rate $135 Worked Due
4-25-14 Worked on matters regarding The Dog Park 1.0 $ 135.00 121 f.
and communications with M Krosschell and
M Westermeier regarding the same.
Worked on tort claim SPMCCEZ87517 and .7 $ 94.50 I 1
communications with Travelers Adjuster
regarding the same. Updated the file.
Worked on investigation of tort claim 1.5 $ 202.50
SSESE052410 and communications
with CCPR staff regarding the same.
Updated the file.
Reviewed Central Park North Campus legal files 1.3 $ 175.50
regarding agreement with City of Carmel to
include the accel/decal lane development in the
116th Street Road widening and discussed the
same with M Klitzing and M Westermeier.
Communications to City of Carmel Engineering
Department regarding the same.
4-28-14 Worked on investigation of tort claim 1.0 $ 135.00
SSESEE052410 and communications
with CCPR staff regarding the same.
Updated the file.
Multiple communications regarding Central Park .3 $ 40.50 o
Environmental Notice filing status.
Started review of The Active Networks, Inc. 1.5 $ 202.50 I o
contract regarding software services.
Worked on 116th Street ROW matters. .2 $ 27.00
4-29-14 Worked on investigation of tort claim 1.1 $ 148.50
SSESEE052410 and multiple communications
with CCPR staff regarding the same. Updated
the file.
Completed initial review of The Active Networks 1.5 $202.50 io,
contract and researched Indiana law regarding
the same.
Received and worked on insurance .4 $ 54.00 (2� r. VIM
requirements inquiry for The Dog Park Project.
Communications regarding Central Park .2 $ 27.00 t
Service Description of Service Hourly Hours Amount
Date Rate $135 Worked Due
Environmental Notice filing status.
Communications regarding 116th Street .3 $ 40.50 Iz�S,VBA
ROW dedication matters.
4-30-14 Worked on insurance requirements inquiry for .4 $ 54.00
The Dog Park Project and communications with
M Wells and M Krosschell regarding the same.
Worked on and communications to M 1.6 $ 216.00
Westermeier and M Klitzing regarding The
Active Networks contract. Discussed the
contract services with M Westermeier
and A Kostrzewa and updated the file.
Communications regarding ProLiance contract. .4 $ 54.00 a 5
Reviewed resolutions regarding CAPRA .8 $ 108.00
certification purposes. I�
Worked on general filing and organization. .g $ 121.50 (�
NATURE OF SERVICES TOTAL HOURS FEE
TOTAL HOURS BILLED: 78.1 ✓ TOTAL DUE: $ 10,543.50
CITY OF CAr-). v1EL_
Signature: DeUrcv M. Cir&Sha+n c��Y/—I�-{i
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0
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee Purchase Order No.
115100 Grisham, Debra Terms
922 East Greyhound Pass Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number
or note attached invoice(s) or bill(s)) PO# Amount
36473 $ 3,315.74
5/5/14 4-14 Legal services Apr'14 $ 2,784.01
5/5/14 4-14 Legal services Apr'14 $ 158.63
5/5/14 4-14 Legal services Apr'14 $ 1,350.00
5/5/14 4-14 Legal services Apr'14 $ 1,920.37
5/5/14 4-14 Legal services Apr'14
?`*db Pt mail'\..._.m._._ ._ ..
Total $ 9,528.75
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer
it
Voucher No. Warrant No.
115100 Grisham, Debra Allowed 20
922 East Greyhound Pass
Carmel, IN 46032
In Sum of$
$ 9,528.75
ON ACCOUNT OF APPROPRIATION FOR
101 General / 106 Impact /109 MCC
PO#or INVOfCE NO. >CCT#/TITLE AMOUNT Board Members
Dept#
36473 F 4-14 4340000 $ 3,315.74 1 hereby certify that the attached invoice(s), or
1125 4-14 4340000 $ 2,784.01 bill(s) is (are)true and correct and that the
106 4-14 5023990 $ 158.63 materials or services itemized thereon for
1081-99 4-14 4340000 $ 1,350.00 which charge is made were ordered and
1091 4-14 4340000 $ 1,920.37 received except
8-May 2014
aaww—//
Signature
$ 9,528.75 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
i