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HomeMy WebLinkAbout232563 05/13/14 s Coq , *F. CITY OF CARMEL, INDIANA VENDOR: 363109 ® zl ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $****12,260.00* :. ° CARMEL, INDIANA 46032 C/O CRC CHECK NUMBER: 232563 'brioH'�aI CHECK DATE: 05/13/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340303 201402 3,390.00 OTHER ACCOUNTING FEES 902 4340303 201403 2,960.00 OTHER ACCOUNTING FEES 902 4340303 201404 2,820.00 OTHER ACCOUNTING FEES 902 4340303 201405 3,090.00 OTHER ACCOUNTING FEES Michael Lee 506 W Smokey Row Rd. Date: 2/1/14 Carmel, IN 46032 Invoice 201402 Date Description of Work Hours 1/2/2014 Updated summary and forecast with 12/31/13 entries. 0.75 Updated forecast to show revised 2013 budget amounts for comparison. 0.25 Updated the revenue/expenditure analysis for the January packet. 0.75 1/3/2014 Responded to emails RE: annual report and claims. 0.5 Made phone calls RE: public advertisements. 0.5 Reviewed invoices to be processed. 0.25 Prepared claims to be signed. 0.5 1/7/2014 Updated Balance and Outstanding Receivables Sheet for January meeting. 0.25 Made revisions to 2014 Forecast draft. 1.25 1/8/2014 Delivered claims to Clerk-Treasurer's office. 0.25 Checked files for agreement requested and sent to Law Department. 0.5 Called Indianapolis Star and Jason Springer RE: 2013 public advertisements and bids. 0.5 Reviewed amounts collected for Arts District Lofts and Shoppes TIF area and sent email to Cindy Sheeks requesting additional amounts to be wired to trustee. 0.5 Emailed and called Mike McBride and Dave Bowers RE_ : 2014 projects and Finance Committee meeting. 0.25 Updated 2014 Forecast. 0.75 Updated Balance and Outstanding Receivables sheet. 0.25 Reviewed Sophia Square Parking Management Agreement and went through 1st quarter 2013 invoice to decide what is accurate. 0.75 Updated Debt Summary, Additional Debt Information and Developer Debt pages in packet for 2014. 1.5 1/9/2014 Responded to emails and phone calls RE: Shapiro's building. 0.25 Compiled bid information to submit to Clerk-Treasurer's office. 0.25 Researched Ben Hur payments and change order approvals. 0.5 Compiled and filed away 2013 change orders and their meeting approvals. 0.5 Made notes and started agenda for Finance Committee. 0.25 r Michael Lee 506 W Smokey Row Rd. Date: 2/1/14 Carmel, IN 46032 Invoice 201402 Updated Debt Summary. 0.5 Updated Developer Debt summary. 0.25 Updated 2014 Forecast. 0.25 Updated Analysis of 2013 TIF Distribution as of 1/1/14 for packet. 1 Updated TIF Collection Disbursement with Coverage as of 1/1/14 for packet. 1.25 1/10/2014 Phone conversation with Dave Bowers RE: Finance Committee. Responded to emails RE: annual CRC report. 0.25 Reviewed CRC and Redevelopment Department invoices. 1.75 Copied invoices and input information into approval sheets for meeting. 0.75 Updated 2014 forecast with January projections. 0.75 Created Non-TIF Revenue sheet for packet. 0.25 Updated and compiled all sheets for Financial Information Packet. Scanned in everything needed for monthly packet. 1.25 1/12/2014 Filled out claims and purchase orders to be submitted. 1 1/13/2014 Submitted 2013 bid information to Clerk-Treasurer's office. 0.25 Checked Gateway for Village Financial installment purchase contracts. 0.25 Checked files for Shapiro's kitchen inventory and cross easement parking agreement and reached out to C&T Design for quote. 0.75 Met with Steve Engelking to go over CRC issues and to have some claims signed. 0.5 1/14/2014 Made revisions to 2014 budget and forecast. Forwarded for review. 2.25 Responded to emails RE: Purdy Masonry payment, Edward Rose reimbursement agreement, bid information and Village Financial payments. 0.75 Reviewed documents and spreadsheet and prepared for finance meeting. 0.75 Attended finance meeting with Dave Bowers, Jim Higgins and Steve Engelking. 2.5 Worked on Revising 2014 Budget as per directions of Finance Committee. 1 I Michael Lee 506 W Smokey Row Rd. Date: 2/1/14 Carmel, IN 46032 Invoice 201402 1/15/2014 Created spreadsheet representing the 2014 Redevelopment Department Budget for the Commissioners. 0.25 Responded to several emails RE: Edward Rose project, TIF register, project amounts for 2014 and Keystone bond enhancement. 0.5 Continued to revise the 2014 Budget. 1.5 Communication RE: Village Financial installment contract payments. 0.75 Prepared additional pages for Commissioners RE: potential revenues and projects. 0.5 Created action item for meeting and printed all material for meeting. 0.5 Reviewed spreadsheets and material in preparation for meeting. 0.5 Attended CRC meeting. 1.5 1/16/2014 Reviewed and/or responded to emails RE: annual CRC report, Keystone bond enhancement, TIF register and June 2014 TIF settlements. 1.25 Reviewed TIF register prior to sending to Clerk-Treasurer's office. 0.25 Had phone conversation with representative from C-T Design RE: Shapiro's kitchen equipment. Forwarded kitchen equipment information to Steve Engelking. 0.25 Contacted Hylant RE: bond for Corrie Meyer. 0.25 Revised 2014 forecast based on the 2014 Budget and adjustments to June 2014 TIF. 0.75 Reviewed additional emails RE: annual CRC report and had phone conversation for same issue. 0.75 Reviewed and responded to emails RE: Village Financial installment contract payments. Had phone conversations with several people on the matter. 1.25 1/17/2014 Reviewed and responded to several emails and phone calls RE: Village Financial Secondary contracts. 1.5 Created steel retrofit spreadsheet for Rob Schein. 0.25 Gathered TIF district, current projects, and 2014 POB information for Corrie Meyer. 0.25 Reviewed email RE: CRC properties. Communicated with Ryan Wilmering and responded to email. 0.5 Worked on updating Debt page in monthly packet. 0.5 Worked on locating A&DD trailer documents and CRC asset information for Clerk-Treasurer's office. 0.75 Searched for several documents detailing Village Financial secondary installment contracts and forwarded to Clerk- Treasurer's office. 0.5 Searched for Pedcor Bancorp information for Dolores Krohne and forwarded information on. 0.5 Michael Lee 506 W Smokey Row Rd. Date: 2/1/14 Carmel, IN 46032 Invoice 201402 1/20/2014 Worked on preparing spreadsheets detailing all equipment purchased through installment purchase contracts for Clerk- Treasurer's records 7.25 1/21/2014 Continued on preparing spreadsheet detailing all equipment assets for Clerk-Treasurer's records. Emailed equipment asset list to Sandy Johnson. 7 1/22/2014 Followed-up with representative from the Barrington RE: PILOT payments and email information to Loren Matthes. Responded to emails RE: equipment asset list. 1.25 Reviewed and responded to emails RE: OTS II repairs and Shapiro's equipment. 0.5 Reviewed kitchen equipment report from C&T Design. Revised equipment asset list to include Shapiro's equipment. 0.5 Researched County online records for CRC owned buildings for tax-exempt status. 0.5 Updated a couple of pages in Financial Information Packet for next monthly meeting. 0.5 1/23/2014 Reviewed Hamilton County GIS informatino for CRC properties. Made list of items to discuss with assessor to insure all properties are tax-exempt. 0.75 Reviewed and responded to emails RE: Old Town Shops II repairs. 0.5 Reviewed and responded to emails RE: Village Financial contracts. 0.25 Discussed A&DD trailer information with Megan McVicker. 0.25 Reviewed invoices for CRC and Redevelopment Department. 1.5 Filled-out claims and purchase orders for CRC and Redevelopment Department invoices. 1.25 1/24/2014 Met with Steve Engelking to discuss A&DD trailer title information and had claims signed. 0.5 1/27/2014 Prepared claims and submitted them to Clerk-Treasurer's office. 0.5 Discussed REI invoices with Steve Engelking and researched invoices for possible previous payments. 0.5 Look into 2014 Redevelopment Department line items and filled-out transfer of funds form. 0.5 I Michael Lee 506 W Smokey Row Rd. Date: 2/1/14 Carmel, IN 46032 Invoice 201402 Reviewed and responded to emails RE: CRC 2014 contracts, 2014 budget information and Village Financial interest payments. 0.5 1/28/2014 Checked status of Huntington invoices for 2013 Illinois Street Bond fees. 0.25 Worked on pay request for Nash garage. 0.25 Began work on Annual Redevelopment Report to the State. 0.5 Looked into project agreements for the Mezz and the Nash. 0.75 Looked into Parcel 92 document RE: streetscape improvements. 0.5 Searched for James Building square footage for Melanie Lentz. 0.25 1/29/2014 Reviewed Walter P Moore and Shiel Sexton invoices from 2013 RE: steel retrofit. Prepared spreadsheet and sent to legal counsel. 1.25 Discussed architecture/engineering proposals, notice of public hearing and Village Financial payments with Steve Engelking. 0.25 Delivered Nash garage disbursement request and REI check to Clerk-Treasurer's office. 0.25 Coordinated POB bond application process between Hylant and Corrie Meyer. 0.25 Reviewed Mezz work agreements with CRC and discussed with counsel. 1 Reviewed American Structurepoint proposals. 0.75 1/30/2014 Discussed appraisals and Village Financial payments with Steve Engelking. Responded to emails from Bill Hammer and Karl Haas. 1.5 Researched Barrington parcel and TIF area information. 0.5 Discussed Barrington PILOT information with Heidi. 0.5 Discussed Barrington tax status with Kim Powell and sent email inquiring the status of several CRC parcels. 0.5 Worked on updating the structure of the 2014 forecast. Updated 2014 forecast. 1.75 1/31/2014 Looked into payment status with vendor. Called Clerk- Treasurer's office for verification and discussed situation with vendor. 0.5 Reviewed emails RE: City Center garage appraisals and discussed with Steve Engelking. 0.5 Michael Lee 506 W Smokey Row Rd. Date: 2/1/14 Carmel, IN 46032 Invoice 201402 Created purchase orders for 2014 American Structurepoint contracts. 0.25 Updated 2014 forecast. 1 Contacted vendors that will need to have new contracts approved for 2014. 0.25 Updated structure of 2014 Revenue/Expenditure Analysis. 0.75 Updated 2014 Revenue/Expenditure Analysis. 0.25 Total Hours 84.75 Total Fee $3,390.00 Michael Lee 506 W Smokey Row Rd. Date: 3/1/14 Carmel, IN 46032 Invoice 201403 Date Description of Work Hours 2/3/2014 Created new claim for vendor. 0.25 Looked into information RE: 2013 TIF report. 0.25 Reviewed settlement agreement for billing information for vendor. 0.25 Discussed Village Financial information and CRC contract approval limit with Dave Bowers. 0.25 Delivered claim to Clerk-Treasurer's office and Nash garage checks to Jason Springer. 0.25 Discussed Village Financial SICs with Dolores Krohne. 0.25 Discussed Village Financial SICs with Jenny Shoup and Karl Haas. 0.25 Updated check register and summary. 0.5 Updated 2014 budget tabs with year-to-date amounts. 0.75 2/4/2014 Met with Shaun Cofer and Jeremy Slater RE: projects surrounding the Mezz and Nash buildings. 0.25 Forwarded Board of Zoning Appeals and Clerk-Treasurer letters to Commissioners for review. 0.25 Updated 2014 forecast. 0.5 Updated 2014 budget spreadsheet. 0.5 Updated Redevelopment Department budget balance spreadsheet. 0.25 Reviewed letter from Clerk-Treasurer and began preparing responses for discussion with Jim Higgins. 0.25 Phone conversation with Jim Higgins RE: information for Clerk-Treasurer. 0.5 Reviewed Redevelopment Department invoices. 0.5 Reviewed emails RE: Duke relocation and easements for 3rd Ave. 0.25 Researched information RE: property taxes. 0.5 Researched information RE: Keystone $200,000. 0.5 2/5/2014 Reviewed emails RE: VF SIC and Shapiro's. 0.5 2/6/2014 Prepared for meeting with Steve Engelking. 0.25 Met with Steve Engelking to discuss outstanding CRC issues. 0.5 Responded to portion of letter from Clerk-Treasurer RE: annual redevelopment report. 0.25 Searched for grant information. 0.5 Searched files and contacted Hamilton County offices and Matt RE: record of Shapiro's Limited Warrant Deed. 0.5 Michael Lee 506 W Smokey Row Rd. Date: 3/1/14 Carmel, IN 46032 Invoice 201403 Discussed interest calculations and increment on six parcels of land with Dave Bowers. 0.25 Searched and gathered information RE: assets inquired by Sandy Johnson for CTAR report. 2.25 2/7/2014 Contacted Bybee Stone for inventory of limestone planters for asset information. 0.25 Had discussions with Stephanie and Ben Roeger RE: Art Splash rent 0.5 Discussed project agreements and use of excess increment from Village Financial transaction agreement with Ryan Wilmering. 0.25 Reviewed project agreements and Village Financial SIC information provided by Ryan Wilmering. 0.75 Reviewed Edward-Rose project information and forwarded to commissioners. 0.5 Searched through storage files for Shapiro's information, grant information and bank statements for Clerk-Treasurer's office. 1.25 Created invoice for Keystone Group, LLC for balance of 2013 bond enhancement fee. 0.25 Reviewed Redevelopment Department invoices and filled-out claims and purchase orders. 1.25 2/10/2014 Prepared claims and submitted them to Clerk-Treasurer's office. 0.5 Reviewed Steve Engelking's email RE: assets and prepared spreadsheet. 0.5 Searched for Shapiro's limited warranty deed to be recorded. 0.25 Reviewed Village Financial SIC information for meeting. 0.25 Input Redevelopment Department invoices into monthly approval sheet. 0.25 Attended meeting RE: Village Financial SIC. 1 2/11/2014 Discussed Edward Rose Reimbursement Agreement with Ryan Wilmering. 0.25 Reviewed and sent bond surety query to attorneys. 0.25 Researched Legacy TIF and 2013 grant to City for Bill Hammer. 0.5 Discussed gallery rent with Ben Roeger and Stephanie Marshall. 0.25 Reviewed emails RE: Gateway and Laserfiche submissions and assets. 0.25 Updated forecast for February meeting. 0.5 f Michael Lee 506 W Smokey Row Rd. Date: 3/1/14 Carmel, IN 46032 Invoice 201403 Reviewed Clerk-Treasurer January balance sheet and compared to summary sheet. Figured out what differences were and discussed with C-T office accordingly. 1 Updated Revenue/Expenditure Analysis. 0.25 Reviewed vendor invoice. Contacted vendor to inquire what invoice was for. 0.25 Reviewed and responded to emails RE: Barrington and TIF maps. 0.25 Searched for and found Limited Warranty Deed and other Shapiro's related documents to be recorded at County Recorder's Office. 0.5 2/12/2014 Reviewed invoices, copied them an input into approval sheets. 2.25 Reviewed and responded to emails RE: cash balances and Barrington PILOT payment. Reached out to representative with Barrington. 0.5 Responded to emails RE: CPAF equipment , contracts and change order. 0.25 Discussed Edward Rose and Chaos properties with Corrie Meyer and Steve Engelking. 0.25 Updated purchase order spreadsheet. 0.25 2/13/2014 Reviewed 2013 Regions account information to provide to Cindy. Sent email to Jim Higgins RE: same matter. 1.25 Reviewed Chaos land swap information and discussed with Steve Engelking and Karl Haas prior to sending to Conrad Jacobs. 0.5 Reviewed CRC owned parcels that were transferred to the CRC after 3/1/13 to determine what property tax amounts will need to be paid in 2014. 0.75 Reviewed Project Blue information provided by Heidi Amspaugh. 0.5 Discussed vendor payment inquiry with Ben Roeger and presented proof to vendor that payment was made. 0.5 Reviewed additional invoices and input into approval sheets. 0.25 Updated forecast for February meeting. 0.75 Called John Carrier RE: Barrington tax-exempt status and PILOT payments. Sent email to Steve Engelking and Loren Matthes RE: same issue. 0.5 Responded to emails RE: grant to City and Legacy funds. 0.25 Responded to email RE: CRC sufficient funds to meet obligations. 0.25 2/14/2014 Delivered check to Clerk-Treasurer's office and discussed some CRC issues with Steve Engelking. 0.5 Michael Lee 506 W Smokey Row Rd. Date: 3/1/14 Carmel, IN 46032 Invoice 201403 Communicated with vendor and Ben Roeger RE: payment in 2013. 0.25 Had discussions with Ben Roeger RE: invoices and information requested in letter. 0.25 Discussed Pedcor priorty with Ryan Wilmering. 0.25 Reviewed emails RE: Legacy and CRC available funds. Responded to email RE: available funds. 0.75 Had phone conversation with Jim Higgins discussing beginning of 2013 information, Legacy and response to Clerk- Treasurer's letter. 0.5 Reviewed check register and forwarded to Ben Roeger to compare notes. 1 Researched City Center Garge email and forwarded on. 0.25 Updated pages in monthly financial information packet. Scanned and uploaded documents for monthly packet. 2.5 2/17/2014 Responded to email from Cindy RE: 2013 Regions account activity. 0.25 Had discussion with Dave Bowers RE: packet information. 0.5 Made revisions to packet and Commissioner's Notes. 0.5 Responded to email from Steve Engelking RE: CRC funds and obligations. 0.25 Sent email to Dave Bowers and Jim Higgins for Finance Committee items to discuss. Emailed Jim about Parkwood bonds. Contacted developers RE: status of projects. 0.5 Responded to email from Sandy Johnson RE: January balance. 0.25 Phone discussion with Ryan Wilmering RE: inventory of assets. 0.25 Sent revised notes to Dave Bowers. Located copy of CRC 2013 resolution for grant to the City and sent to Ryan Wilmering. 0.25 2/18/2014 Picked up and delivered check to Village Financial for Secondary SIC payments. 0.25 Researched 2002 and 2006 Parkwood Bonds bank statements and current balances. Updated defeasance sheets based on new information. Estimated when each bond can be defeased and how much excess will be available for first debt service reserve deposit. 2.25 Reviewed and responded to emails RE: Shapiro's updates, Village Financial debt in Gateway and Edward Rose development. 0.5 Made revisions and updates to Annual Redevelopment Report draft. Sent draft for review. 0.75 Phone conversation with Dave Bowers RE: finance committee and Keystone Group payment. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 3/1/14 Carmel, IN 46032 Invoice 201403 Reviewed and responsed to emails RE: contracts for monthly CRC meeting. 0.25 Researched art gallery percentage sales information for Ben Roeger. 0.25 2/19/2014 Had phone discussions with Jim Higgins RE: Gateway and Finance Committee meeting. 0.25 Responded to Engeineering Department email RE: Mezz projects. Emailed copies of contracts to Law Department for final approval. 0.5 Created action item for professional service contracts. 0.25 Printed off materials for meeting. Made notes and prepared for CRC monthly meeting. 1 Attended monthly CRC meeting. 1.75 2/20/2014 Reviewed materials for conference call RE: Edward Rose Project. 0.25 Conference call for Edward Rose Project. 0.5 Reviewed contracts, settlement agreements and reimbursement agreements and made notes to discuss with counsel. 1.5 Phone discussion with Ryan Wilmering RE: information to be recorded at County's office. 0.25 Reviewed and responded to emails RE: Annual Redevelopment Report, Energy Center invoices and REI report. 0.25 Filled out claims for CRC and Redevelopment invoices. 1.75 2/21/2014 Delivered settlement agreements and contracts to Law Department and had claims signed. 0.25 Conversation with Dave Bowers RE: Crider settlement and Finance Committee meeting. 0.25 Followed-up on defeasance of 2002 Parkwood Bonds and sent email to Commissioners regarding the status. 0.5 Called Les for information RE: demolition of Party Time and parking garage estimates. 0.25 Prepared claims to be submitted. Reviewed additional invoice and filled-out claim. 0.5 Worked on revising forecast. 0.25 2/22/2014 Responded to emails from Bill Hammer RE: Crider settlement payments. 0.25 2/24/2014 Prepared new claims and submitted all claims to Clerk- Treasurer's office. 0.5 Michael Lee 506 W Smokey Row Rd. Date: 3/1/14 Carmel, IN 46032 Invoice 201403 Phone conversation with Jim Higgins RE: Redevelopment Annual Report. 0.25 Searched for Barrington information RE: TIF area. 0.25 Went to Hamilton County Recorder's office to have Shapiro's documents recorded for tax-exemption purposes. 1.75 Made revisions to Annual Redevelopment Report as per Bill Hammer, Dave Bowers and Jim Higgins. 0.25 2/25/2014 Filed electronic and physical copies of resolutions, agreements, February approvals and Shapiro's documents. 0.5 Contacted vendor for copies of invoices. 0.25 Reviewed emails RE: TIF maps, Gateway, Crider settlement and contracts. 0.75 Prepared for meeting with Engineering Department. 0.25 Met with Mike McBride, Jeremy Kashman and Katie Neville RE: 2014 CRC projects. 0.75 Discussed CRC issues with Steve Engelking and submitted Merchants Square Bonds defeasance resolution to Clerk- Treasurer's office. 0.75 Contacted John Carrier RE: Barrington status of filing for tax- exemption. 0.25 Contacted Matt Worthley RE: timing for noticing bids for projects. 0.25 Contacted trustee for Merchants Square Bonds to see when the CRC should anticipate receiving the excess funds. 0.25 Discussed timing for submitting bid notices to publications and recording documents at County. 0.25 Sent email to Councilors Snyder and Finkam RE: CRC contracts for City Council to approve. 0.25 2/26/2014 Reviewed TIF maps emails. 0.25 Researched Chaos sale information from 2009. 0.5 Delivered elevator certificate to Palladium. 0.25 Researched public notice logistics for upcoming bid notices. 0.25 Worked on capital improvements worksheet to send to Clerk- Treasurer's office. 2 2/27/2014 Responded to email RE: Village Financial transaction agreement. 0.25 Researched which CRC documents the Clerk-Treasurer's office already had and still need. 0.25 Prepared disbursement request for Nash garage invoices and delivered to Clerk-Treasurer's office. 0.5 Reached out to Edward-Rose developer RE: moratorium on nursing homes. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 3/1/14 Carmel, IN 46032 Invoice 201403 Went to Hamilton County Recorder's office to record Sophia Square ROW. 1.5 Responded to email from Luci Snyder RE: CRC budget information. 0.25 Discussed Party Time environmental Phase II with representative from Golar's. 0.25 Finalized capital improvements worksheet for Sandy Johnson and forwarded to her. 0.5 Prepared for Finance Committee meeting. 0.25 2/28/2014 Attended Finance Committee meeting. 1.5 Worked on outline for 2015 forecast. 0.5 74 $2,960.00 Michael Lee 506 W Smokey Row Rd. Date: 4/1/14 Carmel, IN 46032 Invoice 201404 Date Description of Work Hours 3/3/2014 Sent Notice to Bidders advertisement to the Star. 0.25 Searched for Sophia Square documents and sent to Mike Shaver. 0.5 Prepared spreadsheet depicting all other revenues besides TIF the CRC expects to receive. 0.25 Input February expenditures and revenues into forecast. Updated forecast. 0.75 Updated summary as of 2/28/14. 0.5 Updated Redevelopment Department balances as of 2/28/14. 0.25 Searched for documents relating to a possible project at Main and Monon. 0.25 Updated Revenue and Expenditure Analysis. 0.5 Reviewed and responded to emails RE: garage insurance and event expenses for Tarkington/Studio. 0.25 Discussed CRC issues with Dave Bowers. 0.25 3/4/2014 Reviewed and responded to emails RE: Other CRC Revenues and James Building event expenses. 0.5 Phone discussion with Heidi Amspaugh RE: Energy Consumption payments and other CRC revenues. 0.25 Phone conversation with Steve Engelking RE: City Council meeting, CRC emails and contracts. 0.25 Followed-up on question RE: City Center garage. 0.25 Met with Corrie Meyer to tour CRC owned buildings. 0.75 Discussed proposals and contracts with Mike Anderson. 0.25 Updated year-to-date information on 2014 budget tabs. 0.25 Reviewed and responded to emails RE: Keystone Group bond enhancement and proposals. 0.25 3/5/2014 Reviewed and responded to emails RE: Party Time RFP, bid notices, contracts and Village Financial documents. 0.25 Adjusted forecast, summary and analyses. 0.5 Reviewed 2013 monthly balances and expeniture audit trail to prepare for meeting with Cindy Sheeks. 0.5 Met with Cindy Sheeks to go over 2013 ending balances and delivered Nash garage checks to Jason Springer. 0.25 Had email conversations RE: Party Time environmental inspection proposal and legal counsel invoices. 0.5 Revised Annual Report balances after discussions with Cindy Sheeks. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 4/1/14 Carmel, IN 46032 Invoice 201404 3/6/2014 Coordinated meeting time with representative from Golar's Environmental and forwarded information to commissioners. 0.25 Searched for Umbaugh contracts in electronic files. 0.25 Reviewed and responded to emails RE: Parcel 7 garage invoice and Keystone Group invoice. 0.25 3/7/2014 Responded to email from Steve Engelking RE: maps requested. 0.25 Researched origin of lights ordered for Arts District archways and forwarded information on. 0.5 Searched for Umbaugh contracts in physical storage files. 0.5 Contacted American Structurepoint to ok revised page in contract. 0.25 Reviewed Redevelopment Department invoices and filled out claims and purchase order to be signed. 0.5 Sent revised Annual Report to Diana Cordray for review. 0.25 3/10/2014 Delivered signed claims to Clerk-Treasurer's office. 0.25 Searched for Sophia Square courtyard renderings and delivered copies to City Hall. 0.75 Searched for additional Sophia Square courtyard renderings and forwarded on. 0.75 Had phone discussion with Dave Bowers RE: Keystone Group payments and Legacy information. 0.25 Responded to email from Bill Hammer RE: Sophia Pointe streetscape work. 0.25 Contacted Ryan Wilmering and Bill Hammer RE: Legacy information requested by Rick Sharp. 0.25 Reviewed emails from Cindy Sheeks RE: payments to Keystone Group for garage expenses. 0.25 Reviewed energy payment agreement between CRC and Anderson/Birkla and sent information on to Heidi Amspaugh to aid in TIF report. 0.25 Discussed settlement agreement information with Ashley Ulbricht and Steve Engelking. Also discussed contingency reserve. 0.5 3/11/2014 Had phone discussion with Ben Roeger RE: grants to CRC. 0.25 Responded to email RE: Sophia Square garage deed. 0.25 Updated forecast and summary to match with Clerk- Treasurer's records. 0.5 Responded to Dave Bowers' email RE: budget questions posed by Sandy Johnson. 0.25 Reviewed emails from County Assessor and typed up letter as an application for tax-exempt status for two CRC properties. 0.5 Created Non-TIF Revenue sheet for monthly packet. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 4/1/14 Carmel, IN 46032 Invoice 201404 Made copies of invoices and input information into approval sheet. 0.5 3/12/2014 Called Hylant to go over POB bond information and mailed documents back to Hylant. 0.25 Responded to email from Gary Duncan RE: opening of bids at CRC meeting. 0.25 Looked for memo requested by Steve Engelking. Forwarded documents along. 0.5 Searched for 2006 COIT Bond transcripts. 0.5 Sent Walter P Moore proposal and purchase order to Law Department. 0.25 Created summary sheets for reimbursement agreements and Shapiro's documents. 0.25 Organized CRC files with Megan McVicker. 1.5 Phone conversation with Dave Bowers RE: Sophia Square garage expenses. 0.25 3/13/2014 Phone conversation with Ben Roeger RE: grants to CRC for 2014. 0.25 Reviewed and respond to email RE: Barnes &Thornburg invoices and contract. 0.25 Delivered check and several contracts/agreements to Clerk- Treasurer's office. 0.5 Copied invoices and input into approval sheets. 0.5 Updated forecast for March meeting. 1.25 Looked for files requested by Ashley Ulbricht and forwarded them on to her. 0.25 Worked on updating sheets for monthly packet. 0.5 3/14/2014 Reviewed and revised forecast. Sent to commissioners for review. 0.5 Updated sections of the Commissioner's Notes for March meeting. 0.25 Updated outstanding payables and balance sheet. 0.25 Worked on documents for monthly packet. 0.5 Sent contract to Walter P Moore with instructions to complete it. 0.25 Phone conversation with Dave Bowers RE: forecast. 0.25 Contacted Barnes &Thornburg RE: contract with CRC. 0.25 Updated 2014 budget tabs to reflect changes made on forecast. Revised forecast. 1.25 Responded to emails from Sandy Johnson RE: bids and forecast. 0.25 Reviewed and finished work on financial information packet. 0.5 Located Mezz project agreements and forwarded on to Doug Haney. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 4/1/14 Carmel, IN 46032 Invoice 201404 3/17/2014 Reviewed invoices and filled-out claims. 0.5 Reviewed emails RE: Sophia Square garage expenses. 0.25 Reviewed 2014 forecast and made adjustments to 2015 forecast. 0.5 3/18/2014 Met with Steve Engelking to go over CRC issues. Delivered check to Clerk-Treasurer's office. 1.25 Reviewed invoices and contacted vendors with questions. 1 Reviewed and responded to emails from Engineering Department, Carmel Utilities, Steve Engelking, Clerk- Treasurer's office, Walter P Moore, Law Department and Keystone Group. 0.75 Crafted letter to trustee for Arts District Lofts bonds for Clerk- Treasurer to sign. 0.25 Phone conversation with Bill Hammer RE: items for CRC meeting and Steve Engelking RE: reflecting pond. 0.25 Helped organize more CRC files. 0.25 3/19/2014 Delivered invoices and mail to City Hall. 0.25 Prepared action item and sent draft of letter to Regions trustee. 0.25 Reviewed 2014 and 2015 forecasts and debt service. 0.5 Had phone conversation with Jim Higgins RE: CRC grants and meeting. 0.25 Sent email RE: contingency reserve fund and Crider settlement payments. 0.25 Reviewed 2013 Sophia Square garage expense invoices. 1 Prepared for monthly CRC meeting. 0.75 Reviewed email from Loren Matthes and coordinated timing of meeting with representative from Golar's. 0.25 Attended meeting with Dave Bowers, Jim Higgins and Steve Engelking. 1 Attended monthly CRC meeting. 2 3/20/2014 Delivered bids to Engineering Department. 0.25 Revised budget tabs to reflect budget line item numbers. 0.25 Contacted Matt Worthley RE: tagging of equipment at Palladium. 0.25 Took Arts District Lofts release letter to Diana Cordray to be signed and then sent to trustee. 0.5 Responded to email from Corrie Meyer RE: letterhead and Anderson/Birkla. Contacted Steve Engelking about Carmel Lofts invoice payments. 0.25 Prepared claim for Carmel Lofts invoices. 0.25 Reviewed CRC and Redevelopment Department invoices. 0.5 Filled out claims for invoices. 0.5 i Michael Lee 506 W Smokey Row Rd. Date: 4/1/14 Carmel, IN 46032 Invoice 201404 3/21/2014 Had invoices signed by Steve Engelking. 0.25 Printed letter on CRC letterhead. Scanned and sent letter to Tony Birkla. Revised letter and resent. 0.25 3/24/2014 Reviewed and responded to emails from Corrie Meyer and John Alexander. 0.25 Prepared invoices to be submitted. Delivered invoices to Clerk-Treasurer's office. 0.5 Looked for City Center Parking Management Agreement. 0.25 Sent letters to Hamilton County Assessor and Arts District Lofts trustee. 0.25 Organized more CRC files with Megan McVicker. 2.5 Contacted Matt Worthley and Engineering Department RE: awarding of contract to bidder. 0.25 Created list of topics to discuss with Corrie Meyer. Prepared job responsibilities list. 0.5 Contacted vendor RE: letterhead. 0.25 3/25/2014 Created purchase order. Picked up bids for files. Had purchase order signed by Steve Engelking. 0.5 Contacted Matt about NTP for project. 0.25 Sent bid information and purchase order to Law Department. Reviewed Walter P Moore email and forwarded to Law Department. 0.25 Had phone conversation with Heidi Amspaugh RE: Mezz energy consumption charges. 0.25 Reviewed Mezz project agreements and forwarded to Corrie Meyer. 0.25 Reviewed files and began printing active agreements. Created list of active agreements. 1.5 Organized CRC files for projects and parcels. 1 Phone conversation with Dave Bowers RE: Keystone payment and CRC finances. 0.25 Reviewed email from Loren Matthes RE: TIF and subsequently reviewed forecast. 0.25 3/26/2014 Revised forecast and budget based on new TIF information from Umbaugh. 0.75 Reviewed appraisals for Parcel 14 and sent information to Dave Bowers. 0.25 Coordinated signing of document between Steve Engelking and Bill Hammer. 0.25 Reviewed Nash garage invoices and created disbursement form to be signed. 0.25 Phone conversation with John Carrier RE: Barrington filing status. 0.25 Organized CRC files for projects and parcels. 2 Michael Lee 506 W Smokey Row Rd. Date: 4/1/14 Carmel, IN 46032 Invoice 201404 Reviewed files and printed more active agreements. Updated list of active agreements. 1.25 3/27/2014 Reviewed resolutions forwarded to me by Steve Engelking. Assigned CRC resolution numbers to them. 0.25 Delivered Nash garage disbursement to City Hall to be signed. 0.25 Reviewed 2013 actual TIF to numbers provided in email from Loren Matthes to determine difference. 0.25 Communicated with Gary Duncan and Bill Hammer RE: issuing of NTP for CRC projects. 0.25 Took old files over to storage and looked through files in storage to determine which ones should be kept at the CRC offices. 0.5 Organized more CRC files at office. 2.25 Delivered document to Bill Hammer to be signed. 0.5 Sorted through more parcel files for active agreements. Updated spreadsheet. 0.5 3/28/2014 Responded to email RE: TIF and Crider settlement. 0.25 Reviewed 2013 forecast and responded to email from Ben Roeger RE: energy payments received. 0.25 Notarized document and delivered it to City Hall. 0.25 Took old files over to storage space. 0.5 Filed invoices and invoice approvals from previous years in office. 0.75 Filed parcel files away. Organized office files. Prepared for Monday meeting with Corrie Meyer. 2.25 3/31/2014 CRC activities and status discussion with Corrie Meyer. 1.5 Conference call with Loren Matthes. 0.5 Reviewed CRC and Redevelopment Department expenditures and revenues for March. 0.25 Updated CRC forecast and Redevelopment Department budget. 0.75 70.5 $2,820.00 Michael Lee 506 W Smokey Row Rd. Date: 5/1/14 Carmel, IN 46032 Invoice 201405 Date Description of Work Hours 4/1/2014 Revised, reformatted and updated forecast. 0.75 Updated check register and March summary. 0.5 Formatted and sent letter to Tony Birkla. 0.25 Phone discussion with Steve Engelking. 0.25 4/2/2014 Contacted Dave McCoy RE: TIF parcel map. 0.25 Discussions with Corrie Meyer RE: future projects, budget and parcel map. 0.25 Prepared for meeting at City Hall. 0.5 Attended meeting at City Hall. 2.25 Revised 2014 forecast. Sent revisions and email to Corrie Meyer. 1.75 Responded to emails from Heidi Amspaugh. 0.25 Reviewed Redevelopment Department invoices and prepared claims. 0.25 4/3/2014 Discussed forecast with Corrie Meyer. 0.25 Prepped claims to be submitted. Delivered claims to Clerk- Treasurer's office and checks to Jason Springer. 0.5 Updated forecast, check register and summary with interest numbers. 0.25 Updated revenue and expenditure analyses for April meeting. 0.5 Updated budget tabs. 0.25 Searched for Shaprio's phase I environmental assessments. 0.5 Conference call with Heidi Amspaugh. 0.5 Discussions with Corrie Meyer RE: budget, Nash and City Center projects. 0.75 Looked for Reflecting Pool design schematics. 0.25 4/4/2014 Called environmental consultants for report. 0.25 Mailed letter RE: Village Financial SIC's. 0.25 Reviewed emails between Chris Carriere and Dave Bowers. Sent forecast to Dave Bowers. 0.25 Reviewed emails from Mike Shaver and drafted responses. 0.75 Discussed Energy Center payments with Ben Roeger. 0.25 Phone discussion with Steve Engelking RE: Energy Center payments and response to an email. 0.25 Reviewed and responded to emails from Jeremy Slater and Corrie Meyer RE: Mezz agreements and timing. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 5/1/14 Carmel, IN 46032 Invoice 201405 4/7/2014 Sent email to Walter P Moore representative RE: invoice details. 0.25 Communicated with Amanda Bennett RE: contracts to be approved at next meeting. 0.25 Updated Non-TIF revenue sheet for packet. 0.25 Updated balance sheet for packet. 0.25 Talked to Walter P Moore representatives RE: invoice details. 0.5 Copied invoices and input them into approval sheets. 0.5 Phone conversation with Dave Bowers RE: budget. 0.25 4/8/2014 Phone conversation with representative from SESCO RE: Shapiro's Phase I site assessment. 0.25 Phone conversation with representative from Krieg DeVault RE: Hagerman/Crider bills. 0.25 Reviewed CRC and Redevelopment Department invoices. 0.75 Copied invoices and input details into approval sheets for meeting. 0.25 Searched for Shapiro's Phase I environmental assessment. 0.75 4/9/2014 Sent copies of resolutions to commissioners for their review. 0.25 Responded to email from Dave Bowers RE: resolutions. 0.25 Contacted environmental assessment companies RE: Shapiro's site assessment. 0.5 Phone conversation with Les Olds RE: Shapiro's site assessment. 0.25 Inquired about vendor's invoices. 0.25 4/10/2014 Contacted Law Department RE: invoices and engagement letter for two different vendors. 0.25 Reviewed CRC invoices. 0.75 Copied invoices and input them into approval sheets. 0.25 Contacted project managers for the Mezz and Nash for updates. 0.25 Updated Commissioner's Notes for April meeting. 0.25 Delivered check to Clerk-Treasurer's office. 0.25 4/11/2014 Communicated with Law Department RE: invoices to be approved and engagement letter. 0.5 Updated forecast for April meeting. 1 Updated fund balances and outstanding receivables sheet. 0.25 Worked on updating packet for April meeting. 1.25 Reviewed and updated commissioner's notes. 0.5 Reviewed March minutes and scanned in invoices for review. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 5/1/14 Carmel, IN 46032 Invoice 201405 4/14/2014 Communicated with Katie Neville RE: Calumet contract and Shapiro's environmental assessment. 0.25 Reviewed invoices and filled-out claims. Filled-out purchase orders. 1.5 Met with Corrie Meyer to go over various CRC issues. 0.5 Searched for Hagerman contracts. 0.5 Reviewed property tax bills and investigated delinquent penalty. 0.5 Worked on coordinating meeting with Dave Bowers, Jim Higgins, and Dave Russian. 0.25 Organized and filed April invoices away. 0.25 4/15/2014 Looked for and reviewed Party Time Phase I environmental assessment. 0.75 Reviewed invoices and filled-out claims to be approved. 0.75 Looked for Hagerman masonry contract. 0.5 Updated purchase order spreadsheet. 0.25 Created meeting action item for construction contract. 0.25 Updated draft of 2015 forecast. 0.25 Talked with Ben Roeger RE: 2014 budget. Sent updated forecast to Ben. 0.25 4/16/2014 Reviewed forecast, printed off American Structurepoint contracts and sent email to Corrie Meyer explaining the project budgets. 0.5 Reviewed 2014 documents in Laserfiche. Communicated with Diana Cordray RE: documents still needed. 0.75 Discussed CRC items with Corrie Meyer. 0.25 Reviewed more property tax statements and the properties associated with them. 0.5 Called Ben Roger RE: property taxes. 0.25 Reviewed and responded to emails from Mark Holland RE: contract. 0.25 Responded to emails from Steve Engleking RE: resolutions to be approved. 0.25 Phone conversation RE: CRC other revenues than TIF. 0.5 Reviewed documents for meeting. 0.25 Prepared for CRC meeting. Discussed CRC meeting with Corrie Meyer. 0.75 Attended CRC monthly meeting. 2 4/17/2014 Discussed meeting with Corrie Meyer. 0.25 Took original resolutions and some invoices over to City Hall. Discussed sale and transfer of properties with Steve Engelking. 0.5 Communicated with Parks about invoices. Emailed reimbursement agreement to Bruce Donaldson. 0.25 i Michael Lee 506 W Smokey Row Rd. Date: 5/1/14 Carmel, IN 46032 Invoice 201405 Communicated with Melanie RE: 4CDC packet. 0.25 Looked for IPC flow charts. 0.5 Attended meeting with Corrie Meyer, Shaun Cofer and Jeremy Slater. 1 Attended project update meeting with Corrie Meyer, Dave Bowers and Jim Higgins. 2.5 Reviewed and responded to emails from Jim Higgins and Ryan Wilmering. 0.25 4/18/2014 Worked on updating TIF register through March 31, 2014. 2.25 Reviewed invoice and filled-out claim. Discussed claims with Corrie Meyer. 0.25 Created spreadsheet with outstanding CRC and Redevelopment Department contracts. 2 Looked for CRC resolution. 0.25 Responded to email RE: big TIF and Sophia Square garage expenses. 0.25 Phone conversation RE: Merchants Square and Energy Center payments. Emailed follow-up answers. 0.5 4/21/2014 Updated 2015 forecast. 0.25 Prepped CRC and Redevelopment claims to be submitted to Clerk-Treasurer's office. 0.5 Delivered claims to Clerk-Treasurer's office. 0.25 Reviewed expenditure audit trail for purchase order comparison. Updated outstanding contract spreadsheet for Corrie Meyer. 0.75 Reviewed email RE: responses to Mike Shaver. 0.25 Reviewed letter from Diana and checked figures. 0.25 Helped gather information and documents for City Council meeting. 0.25 4/22/2014 Discussed City Council meeting with Corrie Meyer. 0.25 Looked for resolutions RE: Project Blue and Colliers. Looked for other information RE: same. 0.5 Worked on creating charts and graphs representing CRC forecast and revenue data. 2 Reviewed emails from Mike Shaver. 0.25 Delivered check and invoice to City Hall. 0.25 Searched files for parcel 16 recorded deeds and sales disclorsure. 0.75 4/23/2014 Discussed various CRC items and new documents to produce with Corrie Meyer. 0.5 Worked on revising and creating graphs, charts and short term forecast. 2.5 Michael Lee 506 W Smokey Row Rd. Date: 5/1/14 Carmel, IN 46032 Invoice 201405 Located CRC sublease with Utilities and explained how sublease works. 0.25 Located utility invoices and made copies for Utilities Department. 0.25 Created project budget graph and made revisions to other charts and the forecast. 1.25 Discussed new documents and charts with Corrie Meyer. 0.5 Reviewed and responded to emails RE: CRC office lease. 0.25 4/24/2014 Looked up county parcel numbers for three parcels on City Center map. Forwarded Nash project contract with American Structurepoint. 0.25 Discussed City Council packet information with Corrie Meyer. 0.25 Made further revisions to chart and smaller forecast. 0.25 Reviewed email from Diana Cordray and searched for information to her questions. 1.25 Reviewed report for City Council and added information. 0.75 Communicated with Gary Duncan RE: 3rd Avenue Streetscape. 0.25 4/25/2014 Attended meeting with Corrie Meyer to review information packet for City Council. 1.25 Reviewed invoices and discussed some items with vendors. 0.5 Reviewed packet for City Council and made notes. 0.25 Called environmental assessment company RE: Shapiro's Phase I assessment. 0.25 4/28/2014 Followed-up with Keystone regarding Clerk-Treasurer questions regarding Carmel Lofts invoices. 0.25 Reviewed Nash garage pay applications and created disbursement 7. 0.5 Reviewed expenditure and revenue audit trails for April. Input amounts into forecast. Updated forecast. 0.75 Researched tax status for properties. Contacted Ryan Wilmering RE: tax-exempt properties. 0.5 Updated check register. 0.25 4/29/2014 Phone discussion with Corrie Meyer RE: budget and agenda for May. Emails RE: same. 0.5 Updated budget tabs. 0.25 Reviewed invoices and input amounts into approval sheets. Researched invoices for prior approvals and reviews. 3.25 Contacted Walter P Moore representative RE: contract. 0.25 Reviewed Barnes &Thornburg letter. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 5/1/14 Carmel, IN 46032 Invoice 201405 Reviewed Preliminary Official Statement for PAC Bonds refunding and email RE: COIT refunding. 0.5 Located Civic Agreements and forwarded on to Jim Higgins for use in analysis. 0.25 4/30/2014 Revised forecast and annual budget summary. Revised graph for ending balances forecast. 2.25 Updated TIF register. 0.25 Updated monthly expenditure/revenue analyses. 0.25 Update summary for packet. 0.25 Printed approval sheets and scanned invoices for packet. 0.25 Updated balances and outstanding receivables sheet. 0.25 77.25 $3,090.00 1Q ' MOREJ€ i Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City FormNo.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. J� I Payee I N Ji4e ` P Purchase Order No. SV 6 l m o[4eV _I l O V 6 t Terms t rinell/U �f6032 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 2A- 20402- 7P1nhnu.o3 3 (d vo 3-IA 10HO r'v 2 40,00 -I-IAF 2040t iiw)(O Se ` e' h 2 S�.°0 5-14 PRO 0_ ` o Q o0 Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20- Clerk-Treasurer 20Clerk-Treasurer r'r VOUCHER NO. WARRANT NO. ALLOWED 20 A;Aul Lee IN SUM OF $ 506 l /ON ACCOU T OF APPROPRIATION FOR qOZ/�3`fa3 Board Members PO#or V �INVOICE NO. ACCT#!TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), �S 2A f 4331V'0 or bill(s) is (are) true and correct and that I 2-014 3�03Q 96J, the materials or services itemized thereon 312,04V 3HA3 2' 22- for which charge is made were ordered and S ZORU �t r�, ()-303 received except �Si tP� Title Cost distribution ledger classification if claim paid motor vehicle highway fund