HomeMy WebLinkAbout232563 05/13/14 s Coq ,
*F. CITY OF CARMEL, INDIANA VENDOR: 363109
® zl ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $****12,260.00*
:. ° CARMEL, INDIANA 46032 C/O CRC CHECK NUMBER: 232563
'brioH'�aI CHECK DATE: 05/13/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340303 201402 3,390.00 OTHER ACCOUNTING FEES
902 4340303 201403 2,960.00 OTHER ACCOUNTING FEES
902 4340303 201404 2,820.00 OTHER ACCOUNTING FEES
902 4340303 201405 3,090.00 OTHER ACCOUNTING FEES
Michael Lee
506 W Smokey Row Rd.
Date: 2/1/14 Carmel, IN 46032 Invoice 201402
Date Description of Work Hours
1/2/2014 Updated summary and forecast with 12/31/13 entries. 0.75
Updated forecast to show revised 2013 budget amounts for
comparison. 0.25
Updated the revenue/expenditure analysis for the January
packet. 0.75
1/3/2014 Responded to emails RE: annual report and claims. 0.5
Made phone calls RE: public advertisements. 0.5
Reviewed invoices to be processed. 0.25
Prepared claims to be signed. 0.5
1/7/2014 Updated Balance and Outstanding Receivables Sheet for
January meeting. 0.25
Made revisions to 2014 Forecast draft. 1.25
1/8/2014 Delivered claims to Clerk-Treasurer's office. 0.25
Checked files for agreement requested and sent to Law
Department. 0.5
Called Indianapolis Star and Jason Springer RE: 2013 public
advertisements and bids. 0.5
Reviewed amounts collected for Arts District Lofts and
Shoppes TIF area and sent email to Cindy Sheeks requesting
additional amounts to be wired to trustee. 0.5
Emailed and called Mike McBride and Dave Bowers RE_ : 2014
projects and Finance Committee meeting. 0.25
Updated 2014 Forecast. 0.75
Updated Balance and Outstanding Receivables sheet. 0.25
Reviewed Sophia Square Parking Management Agreement
and went through 1st quarter 2013 invoice to decide what is
accurate. 0.75
Updated Debt Summary, Additional Debt Information and
Developer Debt pages in packet for 2014. 1.5
1/9/2014
Responded to emails and phone calls RE: Shapiro's building. 0.25
Compiled bid information to submit to Clerk-Treasurer's
office. 0.25
Researched Ben Hur payments and change order approvals. 0.5
Compiled and filed away 2013 change orders and their
meeting approvals. 0.5
Made notes and started agenda for Finance Committee. 0.25
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Michael Lee
506 W Smokey Row Rd.
Date: 2/1/14 Carmel, IN 46032 Invoice 201402
Updated Debt Summary. 0.5
Updated Developer Debt summary. 0.25
Updated 2014 Forecast. 0.25
Updated Analysis of 2013 TIF Distribution as of 1/1/14 for
packet. 1
Updated TIF Collection Disbursement with Coverage as of
1/1/14 for packet. 1.25
1/10/2014 Phone conversation with Dave Bowers RE: Finance
Committee. Responded to emails RE: annual CRC report. 0.25
Reviewed CRC and Redevelopment Department invoices. 1.75
Copied invoices and input information into approval sheets for
meeting. 0.75
Updated 2014 forecast with January projections. 0.75
Created Non-TIF Revenue sheet for packet. 0.25
Updated and compiled all sheets for Financial Information
Packet. Scanned in everything needed for monthly packet. 1.25
1/12/2014 Filled out claims and purchase orders to be submitted. 1
1/13/2014 Submitted 2013 bid information to Clerk-Treasurer's office. 0.25
Checked Gateway for Village Financial installment purchase
contracts. 0.25
Checked files for Shapiro's kitchen inventory and cross
easement parking agreement and reached out to C&T Design
for quote. 0.75
Met with Steve Engelking to go over CRC issues and to have
some claims signed. 0.5
1/14/2014 Made revisions to 2014 budget and forecast. Forwarded for
review. 2.25
Responded to emails RE: Purdy Masonry payment, Edward
Rose reimbursement agreement, bid information and Village
Financial payments. 0.75
Reviewed documents and spreadsheet and prepared for
finance meeting. 0.75
Attended finance meeting with Dave Bowers, Jim Higgins and
Steve Engelking. 2.5
Worked on Revising 2014 Budget as per directions of Finance
Committee. 1
I
Michael Lee
506 W Smokey Row Rd.
Date: 2/1/14 Carmel, IN 46032 Invoice 201402
1/15/2014 Created spreadsheet representing the 2014 Redevelopment
Department Budget for the Commissioners. 0.25
Responded to several emails RE: Edward Rose project, TIF
register, project amounts for 2014 and Keystone bond
enhancement. 0.5
Continued to revise the 2014 Budget. 1.5
Communication RE: Village Financial installment contract
payments. 0.75
Prepared additional pages for Commissioners RE: potential
revenues and projects. 0.5
Created action item for meeting and printed all material for
meeting. 0.5
Reviewed spreadsheets and material in preparation for
meeting. 0.5
Attended CRC meeting. 1.5
1/16/2014 Reviewed and/or responded to emails RE: annual CRC
report, Keystone bond enhancement, TIF register and June
2014 TIF settlements. 1.25
Reviewed TIF register prior to sending to Clerk-Treasurer's
office. 0.25
Had phone conversation with representative from C-T Design
RE: Shapiro's kitchen equipment. Forwarded kitchen
equipment information to Steve Engelking. 0.25
Contacted Hylant RE: bond for Corrie Meyer. 0.25
Revised 2014 forecast based on the 2014 Budget and
adjustments to June 2014 TIF. 0.75
Reviewed additional emails RE: annual CRC report and had
phone conversation for same issue. 0.75
Reviewed and responded to emails RE: Village Financial
installment contract payments. Had phone conversations with
several people on the matter. 1.25
1/17/2014 Reviewed and responded to several emails and phone calls
RE: Village Financial Secondary contracts. 1.5
Created steel retrofit spreadsheet for Rob Schein. 0.25
Gathered TIF district, current projects, and 2014 POB
information for Corrie Meyer. 0.25
Reviewed email RE: CRC properties. Communicated with
Ryan Wilmering and responded to email. 0.5
Worked on updating Debt page in monthly packet. 0.5
Worked on locating A&DD trailer documents and CRC asset
information for Clerk-Treasurer's office. 0.75
Searched for several documents detailing Village Financial
secondary installment contracts and forwarded to Clerk-
Treasurer's office. 0.5
Searched for Pedcor Bancorp information for Dolores Krohne
and forwarded information on. 0.5
Michael Lee
506 W Smokey Row Rd.
Date: 2/1/14 Carmel, IN 46032 Invoice 201402
1/20/2014 Worked on preparing spreadsheets detailing all equipment
purchased through installment purchase contracts for Clerk-
Treasurer's records 7.25
1/21/2014 Continued on preparing spreadsheet detailing all equipment
assets for Clerk-Treasurer's records. Emailed equipment
asset list to Sandy Johnson. 7
1/22/2014 Followed-up with representative from the Barrington RE:
PILOT payments and email information to Loren Matthes.
Responded to emails RE: equipment asset list. 1.25
Reviewed and responded to emails RE: OTS II repairs and
Shapiro's equipment. 0.5
Reviewed kitchen equipment report from C&T Design.
Revised equipment asset list to include Shapiro's equipment. 0.5
Researched County online records for CRC owned buildings
for tax-exempt status. 0.5
Updated a couple of pages in Financial Information Packet for
next monthly meeting. 0.5
1/23/2014 Reviewed Hamilton County GIS informatino for CRC
properties. Made list of items to discuss with assessor to
insure all properties are tax-exempt. 0.75
Reviewed and responded to emails RE: Old Town Shops II
repairs. 0.5
Reviewed and responded to emails RE: Village Financial
contracts. 0.25
Discussed A&DD trailer information with Megan McVicker. 0.25
Reviewed invoices for CRC and Redevelopment Department. 1.5
Filled-out claims and purchase orders for CRC and
Redevelopment Department invoices. 1.25
1/24/2014 Met with Steve Engelking to discuss A&DD trailer title
information and had claims signed. 0.5
1/27/2014 Prepared claims and submitted them to Clerk-Treasurer's
office. 0.5
Discussed REI invoices with Steve Engelking and researched
invoices for possible previous payments. 0.5
Look into 2014 Redevelopment Department line items and
filled-out transfer of funds form. 0.5
I
Michael Lee
506 W Smokey Row Rd.
Date: 2/1/14 Carmel, IN 46032 Invoice 201402
Reviewed and responded to emails RE: CRC 2014 contracts,
2014 budget information and Village Financial interest
payments. 0.5
1/28/2014 Checked status of Huntington invoices for 2013 Illinois Street
Bond fees. 0.25
Worked on pay request for Nash garage. 0.25
Began work on Annual Redevelopment Report to the State. 0.5
Looked into project agreements for the Mezz and the Nash. 0.75
Looked into Parcel 92 document RE: streetscape
improvements. 0.5
Searched for James Building square footage for Melanie
Lentz. 0.25
1/29/2014 Reviewed Walter P Moore and Shiel Sexton invoices from
2013 RE: steel retrofit. Prepared spreadsheet and sent to
legal counsel. 1.25
Discussed architecture/engineering proposals, notice of public
hearing and Village Financial payments with Steve Engelking. 0.25
Delivered Nash garage disbursement request and REI check
to Clerk-Treasurer's office. 0.25
Coordinated POB bond application process between Hylant
and Corrie Meyer. 0.25
Reviewed Mezz work agreements with CRC and discussed
with counsel. 1
Reviewed American Structurepoint proposals. 0.75
1/30/2014 Discussed appraisals and Village Financial payments with
Steve Engelking. Responded to emails from Bill Hammer and
Karl Haas. 1.5
Researched Barrington parcel and TIF area information. 0.5
Discussed Barrington PILOT information with Heidi. 0.5
Discussed Barrington tax status with Kim Powell and sent
email inquiring the status of several CRC parcels. 0.5
Worked on updating the structure of the 2014 forecast.
Updated 2014 forecast. 1.75
1/31/2014 Looked into payment status with vendor. Called Clerk-
Treasurer's office for verification and discussed situation with
vendor. 0.5
Reviewed emails RE: City Center garage appraisals and
discussed with Steve Engelking. 0.5
Michael Lee
506 W Smokey Row Rd.
Date: 2/1/14 Carmel, IN 46032 Invoice 201402
Created purchase orders for 2014 American Structurepoint
contracts. 0.25
Updated 2014 forecast. 1
Contacted vendors that will need to have new contracts
approved for 2014. 0.25
Updated structure of 2014 Revenue/Expenditure Analysis. 0.75
Updated 2014 Revenue/Expenditure Analysis. 0.25
Total Hours 84.75
Total Fee $3,390.00
Michael Lee
506 W Smokey Row Rd.
Date: 3/1/14 Carmel, IN 46032 Invoice 201403
Date Description of Work Hours
2/3/2014 Created new claim for vendor. 0.25
Looked into information RE: 2013 TIF report. 0.25
Reviewed settlement agreement for billing information for
vendor. 0.25
Discussed Village Financial information and CRC contract
approval limit with Dave Bowers. 0.25
Delivered claim to Clerk-Treasurer's office and Nash garage
checks to Jason Springer. 0.25
Discussed Village Financial SICs with Dolores Krohne. 0.25
Discussed Village Financial SICs with Jenny Shoup and Karl
Haas. 0.25
Updated check register and summary. 0.5
Updated 2014 budget tabs with year-to-date amounts. 0.75
2/4/2014 Met with Shaun Cofer and Jeremy Slater RE: projects
surrounding the Mezz and Nash buildings. 0.25
Forwarded Board of Zoning Appeals and Clerk-Treasurer
letters to Commissioners for review. 0.25
Updated 2014 forecast. 0.5
Updated 2014 budget spreadsheet. 0.5
Updated Redevelopment Department budget balance
spreadsheet. 0.25
Reviewed letter from Clerk-Treasurer and began preparing
responses for discussion with Jim Higgins. 0.25
Phone conversation with Jim Higgins RE: information for
Clerk-Treasurer. 0.5
Reviewed Redevelopment Department invoices. 0.5
Reviewed emails RE: Duke relocation and easements for 3rd
Ave. 0.25
Researched information RE: property taxes. 0.5
Researched information RE: Keystone $200,000. 0.5
2/5/2014 Reviewed emails RE: VF SIC and Shapiro's. 0.5
2/6/2014 Prepared for meeting with Steve Engelking. 0.25
Met with Steve Engelking to discuss outstanding CRC issues. 0.5
Responded to portion of letter from Clerk-Treasurer RE:
annual redevelopment report. 0.25
Searched for grant information. 0.5
Searched files and contacted Hamilton County offices and
Matt RE: record of Shapiro's Limited Warrant Deed. 0.5
Michael Lee
506 W Smokey Row Rd.
Date: 3/1/14 Carmel, IN 46032 Invoice 201403
Discussed interest calculations and increment on six parcels
of land with Dave Bowers. 0.25
Searched and gathered information RE: assets inquired by
Sandy Johnson for CTAR report. 2.25
2/7/2014 Contacted Bybee Stone for inventory of limestone planters for
asset information. 0.25
Had discussions with Stephanie and Ben Roeger RE: Art
Splash rent 0.5
Discussed project agreements and use of excess increment
from Village Financial transaction agreement with Ryan
Wilmering. 0.25
Reviewed project agreements and Village Financial SIC
information provided by Ryan Wilmering. 0.75
Reviewed Edward-Rose project information and forwarded to
commissioners. 0.5
Searched through storage files for Shapiro's information,
grant information and bank statements for Clerk-Treasurer's
office. 1.25
Created invoice for Keystone Group, LLC for balance of 2013
bond enhancement fee. 0.25
Reviewed Redevelopment Department invoices and filled-out
claims and purchase orders. 1.25
2/10/2014 Prepared claims and submitted them to Clerk-Treasurer's
office. 0.5
Reviewed Steve Engelking's email RE: assets and prepared
spreadsheet. 0.5
Searched for Shapiro's limited warranty deed to be recorded. 0.25
Reviewed Village Financial SIC information for meeting. 0.25
Input Redevelopment Department invoices into monthly
approval sheet. 0.25
Attended meeting RE: Village Financial SIC. 1
2/11/2014 Discussed Edward Rose Reimbursement Agreement with
Ryan Wilmering. 0.25
Reviewed and sent bond surety query to attorneys. 0.25
Researched Legacy TIF and 2013 grant to City for Bill
Hammer. 0.5
Discussed gallery rent with Ben Roeger and Stephanie
Marshall. 0.25
Reviewed emails RE: Gateway and Laserfiche submissions
and assets. 0.25
Updated forecast for February meeting. 0.5
f
Michael Lee
506 W Smokey Row Rd.
Date: 3/1/14 Carmel, IN 46032 Invoice 201403
Reviewed Clerk-Treasurer January balance sheet and
compared to summary sheet. Figured out what differences
were and discussed with C-T office accordingly. 1
Updated Revenue/Expenditure Analysis. 0.25
Reviewed vendor invoice. Contacted vendor to inquire what
invoice was for. 0.25
Reviewed and responded to emails RE: Barrington and TIF
maps. 0.25
Searched for and found Limited Warranty Deed and other
Shapiro's related documents to be recorded at County
Recorder's Office. 0.5
2/12/2014 Reviewed invoices, copied them an input into approval
sheets. 2.25
Reviewed and responded to emails RE: cash balances and
Barrington PILOT payment. Reached out to representative
with Barrington. 0.5
Responded to emails RE: CPAF equipment , contracts and
change order. 0.25
Discussed Edward Rose and Chaos properties with Corrie
Meyer and Steve Engelking. 0.25
Updated purchase order spreadsheet. 0.25
2/13/2014 Reviewed 2013 Regions account information to provide to
Cindy. Sent email to Jim Higgins RE: same matter. 1.25
Reviewed Chaos land swap information and discussed with
Steve Engelking and Karl Haas prior to sending to Conrad
Jacobs. 0.5
Reviewed CRC owned parcels that were transferred to the
CRC after 3/1/13 to determine what property tax amounts will
need to be paid in 2014. 0.75
Reviewed Project Blue information provided by Heidi
Amspaugh. 0.5
Discussed vendor payment inquiry with Ben Roeger and
presented proof to vendor that payment was made. 0.5
Reviewed additional invoices and input into approval sheets. 0.25
Updated forecast for February meeting. 0.75
Called John Carrier RE: Barrington tax-exempt status and
PILOT payments. Sent email to Steve Engelking and Loren
Matthes RE: same issue. 0.5
Responded to emails RE: grant to City and Legacy funds. 0.25
Responded to email RE: CRC sufficient funds to meet
obligations. 0.25
2/14/2014 Delivered check to Clerk-Treasurer's office and discussed
some CRC issues with Steve Engelking. 0.5
Michael Lee
506 W Smokey Row Rd.
Date: 3/1/14 Carmel, IN 46032 Invoice 201403
Communicated with vendor and Ben Roeger RE: payment in
2013. 0.25
Had discussions with Ben Roeger RE: invoices and
information requested in letter. 0.25
Discussed Pedcor priorty with Ryan Wilmering. 0.25
Reviewed emails RE: Legacy and CRC available funds.
Responded to email RE: available funds. 0.75
Had phone conversation with Jim Higgins discussing
beginning of 2013 information, Legacy and response to Clerk-
Treasurer's letter. 0.5
Reviewed check register and forwarded to Ben Roeger to
compare notes. 1
Researched City Center Garge email and forwarded on. 0.25
Updated pages in monthly financial information packet.
Scanned and uploaded documents for monthly packet. 2.5
2/17/2014 Responded to email from Cindy RE: 2013 Regions account
activity. 0.25
Had discussion with Dave Bowers RE: packet information. 0.5
Made revisions to packet and Commissioner's Notes. 0.5
Responded to email from Steve Engelking RE: CRC funds
and obligations. 0.25
Sent email to Dave Bowers and Jim Higgins for Finance
Committee items to discuss. Emailed Jim about Parkwood
bonds. Contacted developers RE: status of projects. 0.5
Responded to email from Sandy Johnson RE: January
balance. 0.25
Phone discussion with Ryan Wilmering RE: inventory of
assets. 0.25
Sent revised notes to Dave Bowers. Located copy of CRC
2013 resolution for grant to the City and sent to Ryan
Wilmering. 0.25
2/18/2014 Picked up and delivered check to Village Financial for
Secondary SIC payments. 0.25
Researched 2002 and 2006 Parkwood Bonds bank
statements and current balances. Updated defeasance
sheets based on new information. Estimated when each
bond can be defeased and how much excess will be available
for first debt service reserve deposit. 2.25
Reviewed and responded to emails RE: Shapiro's updates,
Village Financial debt in Gateway and Edward Rose
development. 0.5
Made revisions and updates to Annual Redevelopment
Report draft. Sent draft for review. 0.75
Phone conversation with Dave Bowers RE: finance
committee and Keystone Group payment. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 3/1/14 Carmel, IN 46032 Invoice 201403
Reviewed and responsed to emails RE: contracts for monthly
CRC meeting. 0.25
Researched art gallery percentage sales information for Ben
Roeger. 0.25
2/19/2014 Had phone discussions with Jim Higgins RE: Gateway and
Finance Committee meeting. 0.25
Responded to Engeineering Department email RE: Mezz
projects. Emailed copies of contracts to Law Department for
final approval. 0.5
Created action item for professional service contracts. 0.25
Printed off materials for meeting. Made notes and prepared
for CRC monthly meeting. 1
Attended monthly CRC meeting. 1.75
2/20/2014 Reviewed materials for conference call RE: Edward Rose
Project. 0.25
Conference call for Edward Rose Project. 0.5
Reviewed contracts, settlement agreements and
reimbursement agreements and made notes to discuss with
counsel. 1.5
Phone discussion with Ryan Wilmering RE: information to be
recorded at County's office. 0.25
Reviewed and responded to emails RE: Annual
Redevelopment Report, Energy Center invoices and REI
report. 0.25
Filled out claims for CRC and Redevelopment invoices. 1.75
2/21/2014 Delivered settlement agreements and contracts to Law
Department and had claims signed. 0.25
Conversation with Dave Bowers RE: Crider settlement and
Finance Committee meeting. 0.25
Followed-up on defeasance of 2002 Parkwood Bonds and
sent email to Commissioners regarding the status. 0.5
Called Les for information RE: demolition of Party Time and
parking garage estimates. 0.25
Prepared claims to be submitted. Reviewed additional invoice
and filled-out claim. 0.5
Worked on revising forecast. 0.25
2/22/2014 Responded to emails from Bill Hammer RE: Crider
settlement payments. 0.25
2/24/2014 Prepared new claims and submitted all claims to Clerk-
Treasurer's office. 0.5
Michael Lee
506 W Smokey Row Rd.
Date: 3/1/14 Carmel, IN 46032 Invoice 201403
Phone conversation with Jim Higgins RE: Redevelopment
Annual Report. 0.25
Searched for Barrington information RE: TIF area. 0.25
Went to Hamilton County Recorder's office to have Shapiro's
documents recorded for tax-exemption purposes. 1.75
Made revisions to Annual Redevelopment Report as per Bill
Hammer, Dave Bowers and Jim Higgins. 0.25
2/25/2014 Filed electronic and physical copies of resolutions,
agreements, February approvals and Shapiro's documents. 0.5
Contacted vendor for copies of invoices. 0.25
Reviewed emails RE: TIF maps, Gateway, Crider settlement
and contracts. 0.75
Prepared for meeting with Engineering Department. 0.25
Met with Mike McBride, Jeremy Kashman and Katie Neville
RE: 2014 CRC projects. 0.75
Discussed CRC issues with Steve Engelking and submitted
Merchants Square Bonds defeasance resolution to Clerk-
Treasurer's office. 0.75
Contacted John Carrier RE: Barrington status of filing for tax-
exemption. 0.25
Contacted Matt Worthley RE: timing for noticing bids for
projects. 0.25
Contacted trustee for Merchants Square Bonds to see when
the CRC should anticipate receiving the excess funds. 0.25
Discussed timing for submitting bid notices to publications
and recording documents at County. 0.25
Sent email to Councilors Snyder and Finkam RE: CRC
contracts for City Council to approve. 0.25
2/26/2014 Reviewed TIF maps emails. 0.25
Researched Chaos sale information from 2009. 0.5
Delivered elevator certificate to Palladium. 0.25
Researched public notice logistics for upcoming bid notices. 0.25
Worked on capital improvements worksheet to send to Clerk-
Treasurer's office. 2
2/27/2014 Responded to email RE: Village Financial transaction
agreement. 0.25
Researched which CRC documents the Clerk-Treasurer's
office already had and still need. 0.25
Prepared disbursement request for Nash garage invoices and
delivered to Clerk-Treasurer's office. 0.5
Reached out to Edward-Rose developer RE: moratorium on
nursing homes. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 3/1/14 Carmel, IN 46032 Invoice 201403
Went to Hamilton County Recorder's office to record Sophia
Square ROW. 1.5
Responded to email from Luci Snyder RE: CRC budget
information. 0.25
Discussed Party Time environmental Phase II with
representative from Golar's. 0.25
Finalized capital improvements worksheet for Sandy Johnson
and forwarded to her. 0.5
Prepared for Finance Committee meeting. 0.25
2/28/2014 Attended Finance Committee meeting. 1.5
Worked on outline for 2015 forecast. 0.5
74
$2,960.00
Michael Lee
506 W Smokey Row Rd.
Date: 4/1/14 Carmel, IN 46032 Invoice 201404
Date Description of Work Hours
3/3/2014 Sent Notice to Bidders advertisement to the Star. 0.25
Searched for Sophia Square documents and sent to Mike
Shaver. 0.5
Prepared spreadsheet depicting all other revenues besides
TIF the CRC expects to receive. 0.25
Input February expenditures and revenues into forecast.
Updated forecast. 0.75
Updated summary as of 2/28/14. 0.5
Updated Redevelopment Department balances as of 2/28/14. 0.25
Searched for documents relating to a possible project at Main
and Monon. 0.25
Updated Revenue and Expenditure Analysis. 0.5
Reviewed and responded to emails RE: garage insurance
and event expenses for Tarkington/Studio. 0.25
Discussed CRC issues with Dave Bowers. 0.25
3/4/2014 Reviewed and responded to emails RE: Other CRC
Revenues and James Building event expenses. 0.5
Phone discussion with Heidi Amspaugh RE: Energy
Consumption payments and other CRC revenues. 0.25
Phone conversation with Steve Engelking RE: City Council
meeting, CRC emails and contracts. 0.25
Followed-up on question RE: City Center garage. 0.25
Met with Corrie Meyer to tour CRC owned buildings. 0.75
Discussed proposals and contracts with Mike Anderson. 0.25
Updated year-to-date information on 2014 budget tabs. 0.25
Reviewed and responded to emails RE: Keystone Group
bond enhancement and proposals. 0.25
3/5/2014 Reviewed and responded to emails RE: Party Time RFP, bid
notices, contracts and Village Financial documents. 0.25
Adjusted forecast, summary and analyses. 0.5
Reviewed 2013 monthly balances and expeniture audit trail to
prepare for meeting with Cindy Sheeks. 0.5
Met with Cindy Sheeks to go over 2013 ending balances and
delivered Nash garage checks to Jason Springer. 0.25
Had email conversations RE: Party Time environmental
inspection proposal and legal counsel invoices. 0.5
Revised Annual Report balances after discussions with Cindy
Sheeks. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 4/1/14 Carmel, IN 46032 Invoice 201404
3/6/2014 Coordinated meeting time with representative from Golar's
Environmental and forwarded information to commissioners. 0.25
Searched for Umbaugh contracts in electronic files. 0.25
Reviewed and responded to emails RE: Parcel 7 garage
invoice and Keystone Group invoice. 0.25
3/7/2014 Responded to email from Steve Engelking RE: maps
requested. 0.25
Researched origin of lights ordered for Arts District archways
and forwarded information on. 0.5
Searched for Umbaugh contracts in physical storage files. 0.5
Contacted American Structurepoint to ok revised page in
contract. 0.25
Reviewed Redevelopment Department invoices and filled out
claims and purchase order to be signed. 0.5
Sent revised Annual Report to Diana Cordray for review. 0.25
3/10/2014 Delivered signed claims to Clerk-Treasurer's office. 0.25
Searched for Sophia Square courtyard renderings and
delivered copies to City Hall. 0.75
Searched for additional Sophia Square courtyard renderings
and forwarded on. 0.75
Had phone discussion with Dave Bowers RE: Keystone
Group payments and Legacy information. 0.25
Responded to email from Bill Hammer RE: Sophia Pointe
streetscape work. 0.25
Contacted Ryan Wilmering and Bill Hammer RE: Legacy
information requested by Rick Sharp. 0.25
Reviewed emails from Cindy Sheeks RE: payments to
Keystone Group for garage expenses. 0.25
Reviewed energy payment agreement between CRC and
Anderson/Birkla and sent information on to Heidi Amspaugh
to aid in TIF report. 0.25
Discussed settlement agreement information with Ashley
Ulbricht and Steve Engelking. Also discussed contingency
reserve. 0.5
3/11/2014
Had phone discussion with Ben Roeger RE: grants to CRC. 0.25
Responded to email RE: Sophia Square garage deed. 0.25
Updated forecast and summary to match with Clerk-
Treasurer's records. 0.5
Responded to Dave Bowers' email RE: budget questions
posed by Sandy Johnson. 0.25
Reviewed emails from County Assessor and typed up letter
as an application for tax-exempt status for two CRC
properties. 0.5
Created Non-TIF Revenue sheet for monthly packet. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 4/1/14 Carmel, IN 46032 Invoice 201404
Made copies of invoices and input information into approval
sheet. 0.5
3/12/2014 Called Hylant to go over POB bond information and mailed
documents back to Hylant. 0.25
Responded to email from Gary Duncan RE: opening of bids
at CRC meeting. 0.25
Looked for memo requested by Steve Engelking. Forwarded
documents along. 0.5
Searched for 2006 COIT Bond transcripts. 0.5
Sent Walter P Moore proposal and purchase order to Law
Department. 0.25
Created summary sheets for reimbursement agreements and
Shapiro's documents. 0.25
Organized CRC files with Megan McVicker. 1.5
Phone conversation with Dave Bowers RE: Sophia Square
garage expenses. 0.25
3/13/2014 Phone conversation with Ben Roeger RE: grants to CRC for
2014. 0.25
Reviewed and respond to email RE: Barnes &Thornburg
invoices and contract. 0.25
Delivered check and several contracts/agreements to Clerk-
Treasurer's office. 0.5
Copied invoices and input into approval sheets. 0.5
Updated forecast for March meeting. 1.25
Looked for files requested by Ashley Ulbricht and forwarded
them on to her. 0.25
Worked on updating sheets for monthly packet. 0.5
3/14/2014 Reviewed and revised forecast. Sent to commissioners for
review. 0.5
Updated sections of the Commissioner's Notes for March
meeting. 0.25
Updated outstanding payables and balance sheet. 0.25
Worked on documents for monthly packet. 0.5
Sent contract to Walter P Moore with instructions to complete
it. 0.25
Phone conversation with Dave Bowers RE: forecast. 0.25
Contacted Barnes &Thornburg RE: contract with CRC. 0.25
Updated 2014 budget tabs to reflect changes made on
forecast. Revised forecast. 1.25
Responded to emails from Sandy Johnson RE: bids and
forecast. 0.25
Reviewed and finished work on financial information packet. 0.5
Located Mezz project agreements and forwarded on to Doug
Haney. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 4/1/14 Carmel, IN 46032 Invoice 201404
3/17/2014 Reviewed invoices and filled-out claims. 0.5
Reviewed emails RE: Sophia Square garage expenses. 0.25
Reviewed 2014 forecast and made adjustments to 2015
forecast. 0.5
3/18/2014 Met with Steve Engelking to go over CRC issues. Delivered
check to Clerk-Treasurer's office. 1.25
Reviewed invoices and contacted vendors with questions. 1
Reviewed and responded to emails from Engineering
Department, Carmel Utilities, Steve Engelking, Clerk-
Treasurer's office, Walter P Moore, Law Department and
Keystone Group. 0.75
Crafted letter to trustee for Arts District Lofts bonds for Clerk-
Treasurer to sign. 0.25
Phone conversation with Bill Hammer RE: items for CRC
meeting and Steve Engelking RE: reflecting pond. 0.25
Helped organize more CRC files. 0.25
3/19/2014 Delivered invoices and mail to City Hall. 0.25
Prepared action item and sent draft of letter to Regions
trustee. 0.25
Reviewed 2014 and 2015 forecasts and debt service. 0.5
Had phone conversation with Jim Higgins RE: CRC grants
and meeting. 0.25
Sent email RE: contingency reserve fund and Crider
settlement payments. 0.25
Reviewed 2013 Sophia Square garage expense invoices. 1
Prepared for monthly CRC meeting. 0.75
Reviewed email from Loren Matthes and coordinated timing
of meeting with representative from Golar's. 0.25
Attended meeting with Dave Bowers, Jim Higgins and Steve
Engelking. 1
Attended monthly CRC meeting. 2
3/20/2014 Delivered bids to Engineering Department. 0.25
Revised budget tabs to reflect budget line item numbers. 0.25
Contacted Matt Worthley RE: tagging of equipment at
Palladium. 0.25
Took Arts District Lofts release letter to Diana Cordray to be
signed and then sent to trustee. 0.5
Responded to email from Corrie Meyer RE: letterhead and
Anderson/Birkla. Contacted Steve Engelking about Carmel
Lofts invoice payments. 0.25
Prepared claim for Carmel Lofts invoices. 0.25
Reviewed CRC and Redevelopment Department invoices. 0.5
Filled out claims for invoices. 0.5
i
Michael Lee
506 W Smokey Row Rd.
Date: 4/1/14 Carmel, IN 46032 Invoice 201404
3/21/2014 Had invoices signed by Steve Engelking. 0.25
Printed letter on CRC letterhead. Scanned and sent letter to
Tony Birkla. Revised letter and resent. 0.25
3/24/2014 Reviewed and responded to emails from Corrie Meyer and
John Alexander. 0.25
Prepared invoices to be submitted. Delivered invoices to
Clerk-Treasurer's office. 0.5
Looked for City Center Parking Management Agreement. 0.25
Sent letters to Hamilton County Assessor and Arts District
Lofts trustee. 0.25
Organized more CRC files with Megan McVicker. 2.5
Contacted Matt Worthley and Engineering Department RE:
awarding of contract to bidder. 0.25
Created list of topics to discuss with Corrie Meyer. Prepared
job responsibilities list. 0.5
Contacted vendor RE: letterhead. 0.25
3/25/2014 Created purchase order. Picked up bids for files. Had
purchase order signed by Steve Engelking. 0.5
Contacted Matt about NTP for project. 0.25
Sent bid information and purchase order to Law Department.
Reviewed Walter P Moore email and forwarded to Law
Department. 0.25
Had phone conversation with Heidi Amspaugh RE: Mezz
energy consumption charges. 0.25
Reviewed Mezz project agreements and forwarded to Corrie
Meyer. 0.25
Reviewed files and began printing active agreements.
Created list of active agreements. 1.5
Organized CRC files for projects and parcels. 1
Phone conversation with Dave Bowers RE: Keystone
payment and CRC finances. 0.25
Reviewed email from Loren Matthes RE: TIF and
subsequently reviewed forecast. 0.25
3/26/2014 Revised forecast and budget based on new TIF information
from Umbaugh. 0.75
Reviewed appraisals for Parcel 14 and sent information to
Dave Bowers. 0.25
Coordinated signing of document between Steve Engelking
and Bill Hammer. 0.25
Reviewed Nash garage invoices and created disbursement
form to be signed. 0.25
Phone conversation with John Carrier RE: Barrington filing
status. 0.25
Organized CRC files for projects and parcels. 2
Michael Lee
506 W Smokey Row Rd.
Date: 4/1/14 Carmel, IN 46032 Invoice 201404
Reviewed files and printed more active agreements. Updated
list of active agreements. 1.25
3/27/2014 Reviewed resolutions forwarded to me by Steve Engelking.
Assigned CRC resolution numbers to them. 0.25
Delivered Nash garage disbursement to City Hall to be
signed. 0.25
Reviewed 2013 actual TIF to numbers provided in email from
Loren Matthes to determine difference. 0.25
Communicated with Gary Duncan and Bill Hammer RE:
issuing of NTP for CRC projects. 0.25
Took old files over to storage and looked through files in
storage to determine which ones should be kept at the CRC
offices. 0.5
Organized more CRC files at office. 2.25
Delivered document to Bill Hammer to be signed. 0.5
Sorted through more parcel files for active agreements.
Updated spreadsheet. 0.5
3/28/2014 Responded to email RE: TIF and Crider settlement. 0.25
Reviewed 2013 forecast and responded to email from Ben
Roeger RE: energy payments received. 0.25
Notarized document and delivered it to City Hall. 0.25
Took old files over to storage space. 0.5
Filed invoices and invoice approvals from previous years in
office. 0.75
Filed parcel files away. Organized office files. Prepared for
Monday meeting with Corrie Meyer. 2.25
3/31/2014 CRC activities and status discussion with Corrie Meyer. 1.5
Conference call with Loren Matthes. 0.5
Reviewed CRC and Redevelopment Department
expenditures and revenues for March. 0.25
Updated CRC forecast and Redevelopment Department
budget. 0.75
70.5
$2,820.00
Michael Lee
506 W Smokey Row Rd.
Date: 5/1/14 Carmel, IN 46032 Invoice 201405
Date Description of Work Hours
4/1/2014 Revised, reformatted and updated forecast. 0.75
Updated check register and March summary. 0.5
Formatted and sent letter to Tony Birkla. 0.25
Phone discussion with Steve Engelking. 0.25
4/2/2014 Contacted Dave McCoy RE: TIF parcel map. 0.25
Discussions with Corrie Meyer RE: future projects, budget
and parcel map. 0.25
Prepared for meeting at City Hall. 0.5
Attended meeting at City Hall. 2.25
Revised 2014 forecast. Sent revisions and email to Corrie
Meyer. 1.75
Responded to emails from Heidi Amspaugh. 0.25
Reviewed Redevelopment Department invoices and prepared
claims. 0.25
4/3/2014 Discussed forecast with Corrie Meyer. 0.25
Prepped claims to be submitted. Delivered claims to Clerk-
Treasurer's office and checks to Jason Springer. 0.5
Updated forecast, check register and summary with interest
numbers. 0.25
Updated revenue and expenditure analyses for April meeting. 0.5
Updated budget tabs. 0.25
Searched for Shaprio's phase I environmental assessments. 0.5
Conference call with Heidi Amspaugh. 0.5
Discussions with Corrie Meyer RE: budget, Nash and City
Center projects. 0.75
Looked for Reflecting Pool design schematics. 0.25
4/4/2014 Called environmental consultants for report. 0.25
Mailed letter RE: Village Financial SIC's. 0.25
Reviewed emails between Chris Carriere and Dave Bowers.
Sent forecast to Dave Bowers. 0.25
Reviewed emails from Mike Shaver and drafted responses. 0.75
Discussed Energy Center payments with Ben Roeger. 0.25
Phone discussion with Steve Engelking RE: Energy Center
payments and response to an email. 0.25
Reviewed and responded to emails from Jeremy Slater and
Corrie Meyer RE: Mezz agreements and timing. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 5/1/14 Carmel, IN 46032 Invoice 201405
4/7/2014 Sent email to Walter P Moore representative RE: invoice
details. 0.25
Communicated with Amanda Bennett RE: contracts to be
approved at next meeting. 0.25
Updated Non-TIF revenue sheet for packet. 0.25
Updated balance sheet for packet. 0.25
Talked to Walter P Moore representatives RE: invoice
details. 0.5
Copied invoices and input them into approval sheets. 0.5
Phone conversation with Dave Bowers RE: budget. 0.25
4/8/2014 Phone conversation with representative from SESCO RE:
Shapiro's Phase I site assessment. 0.25
Phone conversation with representative from Krieg DeVault
RE: Hagerman/Crider bills. 0.25
Reviewed CRC and Redevelopment Department invoices. 0.75
Copied invoices and input details into approval sheets for
meeting. 0.25
Searched for Shapiro's Phase I environmental assessment. 0.75
4/9/2014
Sent copies of resolutions to commissioners for their review. 0.25
Responded to email from Dave Bowers RE: resolutions. 0.25
Contacted environmental assessment companies RE:
Shapiro's site assessment. 0.5
Phone conversation with Les Olds RE: Shapiro's site
assessment. 0.25
Inquired about vendor's invoices. 0.25
4/10/2014 Contacted Law Department RE: invoices and engagement
letter for two different vendors. 0.25
Reviewed CRC invoices. 0.75
Copied invoices and input them into approval sheets. 0.25
Contacted project managers for the Mezz and Nash for
updates. 0.25
Updated Commissioner's Notes for April meeting. 0.25
Delivered check to Clerk-Treasurer's office. 0.25
4/11/2014 Communicated with Law Department RE: invoices to be
approved and engagement letter. 0.5
Updated forecast for April meeting. 1
Updated fund balances and outstanding receivables sheet. 0.25
Worked on updating packet for April meeting. 1.25
Reviewed and updated commissioner's notes. 0.5
Reviewed March minutes and scanned in invoices for review. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 5/1/14 Carmel, IN 46032 Invoice 201405
4/14/2014 Communicated with Katie Neville RE: Calumet contract and
Shapiro's environmental assessment. 0.25
Reviewed invoices and filled-out claims. Filled-out purchase
orders. 1.5
Met with Corrie Meyer to go over various CRC issues. 0.5
Searched for Hagerman contracts. 0.5
Reviewed property tax bills and investigated delinquent
penalty. 0.5
Worked on coordinating meeting with Dave Bowers, Jim
Higgins, and Dave Russian. 0.25
Organized and filed April invoices away. 0.25
4/15/2014 Looked for and reviewed Party Time Phase I environmental
assessment. 0.75
Reviewed invoices and filled-out claims to be approved. 0.75
Looked for Hagerman masonry contract. 0.5
Updated purchase order spreadsheet. 0.25
Created meeting action item for construction contract. 0.25
Updated draft of 2015 forecast. 0.25
Talked with Ben Roeger RE: 2014 budget. Sent updated
forecast to Ben. 0.25
4/16/2014 Reviewed forecast, printed off American Structurepoint
contracts and sent email to Corrie Meyer explaining the
project budgets. 0.5
Reviewed 2014 documents in Laserfiche. Communicated with
Diana Cordray RE: documents still needed. 0.75
Discussed CRC items with Corrie Meyer. 0.25
Reviewed more property tax statements and the properties
associated with them. 0.5
Called Ben Roger RE: property taxes. 0.25
Reviewed and responded to emails from Mark Holland RE:
contract. 0.25
Responded to emails from Steve Engleking RE: resolutions
to be approved. 0.25
Phone conversation RE: CRC other revenues than TIF. 0.5
Reviewed documents for meeting. 0.25
Prepared for CRC meeting. Discussed CRC meeting with
Corrie Meyer. 0.75
Attended CRC monthly meeting. 2
4/17/2014 Discussed meeting with Corrie Meyer. 0.25
Took original resolutions and some invoices over to City Hall.
Discussed sale and transfer of properties with Steve
Engelking. 0.5
Communicated with Parks about invoices. Emailed
reimbursement agreement to Bruce Donaldson. 0.25
i
Michael Lee
506 W Smokey Row Rd.
Date: 5/1/14 Carmel, IN 46032 Invoice 201405
Communicated with Melanie RE: 4CDC packet. 0.25
Looked for IPC flow charts. 0.5
Attended meeting with Corrie Meyer, Shaun Cofer and
Jeremy Slater. 1
Attended project update meeting with Corrie Meyer, Dave
Bowers and Jim Higgins. 2.5
Reviewed and responded to emails from Jim Higgins and
Ryan Wilmering. 0.25
4/18/2014 Worked on updating TIF register through March 31, 2014. 2.25
Reviewed invoice and filled-out claim. Discussed claims with
Corrie Meyer. 0.25
Created spreadsheet with outstanding CRC and
Redevelopment Department contracts. 2
Looked for CRC resolution. 0.25
Responded to email RE: big TIF and Sophia Square garage
expenses. 0.25
Phone conversation RE: Merchants Square and Energy
Center payments. Emailed follow-up answers. 0.5
4/21/2014 Updated 2015 forecast. 0.25
Prepped CRC and Redevelopment claims to be submitted to
Clerk-Treasurer's office. 0.5
Delivered claims to Clerk-Treasurer's office. 0.25
Reviewed expenditure audit trail for purchase order
comparison. Updated outstanding contract spreadsheet for
Corrie Meyer. 0.75
Reviewed email RE: responses to Mike Shaver. 0.25
Reviewed letter from Diana and checked figures. 0.25
Helped gather information and documents for City Council
meeting. 0.25
4/22/2014 Discussed City Council meeting with Corrie Meyer. 0.25
Looked for resolutions RE: Project Blue and Colliers. Looked
for other information RE: same. 0.5
Worked on creating charts and graphs representing CRC
forecast and revenue data. 2
Reviewed emails from Mike Shaver. 0.25
Delivered check and invoice to City Hall. 0.25
Searched files for parcel 16 recorded deeds and sales
disclorsure. 0.75
4/23/2014 Discussed various CRC items and new documents to produce
with Corrie Meyer. 0.5
Worked on revising and creating graphs, charts and short
term forecast. 2.5
Michael Lee
506 W Smokey Row Rd.
Date: 5/1/14 Carmel, IN 46032 Invoice 201405
Located CRC sublease with Utilities and explained how
sublease works. 0.25
Located utility invoices and made copies for Utilities
Department. 0.25
Created project budget graph and made revisions to other
charts and the forecast. 1.25
Discussed new documents and charts with Corrie Meyer. 0.5
Reviewed and responded to emails RE: CRC office lease. 0.25
4/24/2014 Looked up county parcel numbers for three parcels on City
Center map. Forwarded Nash project contract with American
Structurepoint. 0.25
Discussed City Council packet information with Corrie Meyer. 0.25
Made further revisions to chart and smaller forecast. 0.25
Reviewed email from Diana Cordray and searched for
information to her questions. 1.25
Reviewed report for City Council and added information. 0.75
Communicated with Gary Duncan RE: 3rd Avenue
Streetscape. 0.25
4/25/2014 Attended meeting with Corrie Meyer to review information
packet for City Council. 1.25
Reviewed invoices and discussed some items with vendors. 0.5
Reviewed packet for City Council and made notes. 0.25
Called environmental assessment company RE: Shapiro's
Phase I assessment. 0.25
4/28/2014 Followed-up with Keystone regarding Clerk-Treasurer
questions regarding Carmel Lofts invoices. 0.25
Reviewed Nash garage pay applications and created
disbursement 7. 0.5
Reviewed expenditure and revenue audit trails for April. Input
amounts into forecast. Updated forecast. 0.75
Researched tax status for properties. Contacted Ryan
Wilmering RE: tax-exempt properties. 0.5
Updated check register. 0.25
4/29/2014 Phone discussion with Corrie Meyer RE: budget and agenda
for May. Emails RE: same. 0.5
Updated budget tabs. 0.25
Reviewed invoices and input amounts into approval sheets.
Researched invoices for prior approvals and reviews. 3.25
Contacted Walter P Moore representative RE: contract. 0.25
Reviewed Barnes &Thornburg letter. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 5/1/14 Carmel, IN 46032 Invoice 201405
Reviewed Preliminary Official Statement for PAC Bonds
refunding and email RE: COIT refunding. 0.5
Located Civic Agreements and forwarded on to Jim Higgins
for use in analysis. 0.25
4/30/2014 Revised forecast and annual budget summary. Revised
graph for ending balances forecast. 2.25
Updated TIF register. 0.25
Updated monthly expenditure/revenue analyses. 0.25
Update summary for packet. 0.25
Printed approval sheets and scanned invoices for packet. 0.25
Updated balances and outstanding receivables sheet. 0.25
77.25
$3,090.00
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Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City FormNo.201(Rev.1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
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