HomeMy WebLinkAbout232538 05/13/14 CITY OF CARMEL, INDIANA VENDOR: 368216
® ; ONE CIVIC SQUARE INDIANAPOLIS CHILDRENS CHOIR CHECK AMOUNT: $*****3,710.00*
CARMEL, INDIANA 46032 4600 SUNSET AVENUE CHECK NUMBER: 232538
INDIANAPOLIS IN 46208 CHECK DATE: 05/13/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
504 4355101 AGREEMENT 3,710.00 SUPPORT FOR THE ARTS
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ARC'S GRANT PROGRAM
AGREEMENT
This Grant.Agreement(herein referred to as "Agreement") entered into by and between the City
of .Carmol (the "Citi;"): 0L-1 S OV I LZA &ADIS Cibl 2 (the
"grantee" �.is executed pursuant to the terrris and conditions set;forth herein. In consi cleratian,Qf
those mutual undertakings and.covenants,the parties:agree as follows:
L That on Behalf of Grantee, a not-foraprofit:corporation, t;. da
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an authored representative: of Grantee, . iaye appied foie' a :city` cif Cnel.
('Grantor") Arts Grant; said application attached hereto and made a part:hereo f as
2 Grant:Agre,.Mot; The:City, after review and recommendation by the Mayor and,:by
the City Council, agrees to gram 3 ,7_l 0 . 0.0 to.-fhe Grantee fox:
the l gil le costs pf Che.
`-a(tservi0e9.09 e..,`in Exhibits
and"B"of-this Agreement: The:funds:shall be used c?cclusi in accorrdance
with.the provisions contained in,th is;Agreem ent,
3, Design and iriplementation of..Proaect. The Grantee agrees to;use,4q and ahl grant
funds in accordance with the proposal contained within this agreement :and any
elocuMents;attadied tis this Agreement,.which are uxcorporated by referenee..
4. Warranty of n+an-Rrofi# status. Grantee Hereby:represents anti.WA:&Ants that it_is-a
not for-prot't en* with: a. letter from the Internal Revenue Service
deciatii g that it is exempC ft6m.V decal zncome tax.
5. .Payiueat of` rant Funds by.ithe Csty Tl a gayrrient.of this Grant
by the:-Cih. tQ the
grantee shall;he made in accordance with the fdllawuig candtioIIs
A. This Agreement
must be..fitlly executed,.and.srgned by.both Grantee and Grantor:
B. Grantee has attached all the following.information,:which it represents and'warxants
to be true and accurate,all.which have:been incaxliorated fully by reference:
An application anti description of the proposed,use,of the grant funds (E HI]3IT;
2. A. bud et `for the calendar or fiscal ear for which the
.. gr th grant is requested
(EXHIB.I'T B)
3: Certified copies of macorporation as a not=for profit.lborporatxoti udder state law
'(EXHIBIT'C}
h. Anot for-profit application or determination letter from the U..S.Joernal.Reyenue
Service identifying that it is a Aot for.-profit corporation. ibat its exempt frozri
Federal u dome tax(EXHIBIT D)a
5. Any audits, xevlews or compilations available describing the financial condition
of the Grantee;,including IRS Form 990 for the preibus calendar year or the
attached Affidavit(EXHIBIT E)
6. A ligfbf'the Granfee's.board of directors and officers listed(EXkIIBIT F);
7. A Year.End Report from the.previous gear IF .Grantee.received an Arts. Grant
from the City of Carmel in the pre-vtous calendar year, pursuant to paFagraph 7
herein(EXHIBIT G).
C"
Any other grant conditions that City requires.to be.met 'by Grantee, specifically.
6.. iGrantdes: :right to request.audit .or, review. Grantee.shall submit. to an audit or
:review:by an independent;Certtfiecl'Public;_Accountant of fundi at the.City's:request,
and shall make all books; accounting reco.rds and other documents available :at:all,
reasonable times dtu7ng'the term o£tills Grant agreement, and::for a pezto .of thtee:
(3) years after final payment of funds under flus Agreement, for the'purpose of an.
:audit by dio City aCarmel,the State of Indiana, Qr their:designees:,
7. Year end review; Grantee Vees.ttt provide the City of Carmel a yearyerid report
("Year.End Report")for each.year, describing hoof ti►e grant was used and*t npat t
of the dollars:receved T`lis Grant award taay not a ceecl:.one.thrd(1f3) of'.Criautee's.
combined contributed income, :,revenueof sales; and/or #0 revenue from the:
Pre'vioii$* Year.. If the Grant amoua Is JM excess of sixty thousand dollars
060,006-06) '16 Grantee agrees opro
tI 'Ant t vide,at Grantee's cost,4 reyli,-,Wthe
pr audit
granige.. Said review:or-audit AW be performed by a Certified P611C Accountant
"�Iwho Is-ridither ahemployee of Grant"eemor-a member of the:Grantee's Board
of Directors,to 4e,bprovided
. ;to the City.of Cannel by following x. Mar6h 34 Of, f' ft: year.
0 0.,
9
1,00roa
Crmel,in the printed.. ted'als
8*.. Funding Credit 'Grantee:agreest ,
associated With A funded program or. project. The City of"Ca.rmelwill s:4.p ,
iy;. upon
. .p
request;Grantee,with the graphiog/lqgos neQqssory.:f6r,compliance.
5.. Statutory Authority of:Grantee. The Grantee expressly represents
and.
warrants to:
the State'thdt
it is statutorily eligible to receive these:monies and A expressly agrees to
repay all monies paid to ituoder this Grant, a
legal deteribinadon of its.
ineligibility be made'by- ---an'y Court of competentju wi (Rction;
10:. Use.df'qftht Punds by Grantee.The Rinds,received by the.Grantee..pursuant to.this
Agreement shall be used only to inipilempnj. the,Project-.or provide the 'services- in
conformance with the Budget and for no other purpose. If it is determined by the
City that wisapprppniation Q. fim4g have, occurred, the Grantee must retun all
Rinds
received.by Grantor and individuals who misuse:Grantfunds may also be spbjppt. to
-9 liabill
civil,and/or on=.. : under Indiana or federal 1
V Lmiifioyment El' MIR V_eriA :Grantee.
.tms.under.
ihe penalties of
p p jur-y'-�iathe/�he/it-doesn6t.-:Iaip.mmgly...ei4p trzqd-alien.
er
The-Granted affirms under the penalties of ppBury-that. he/she/jthqs enro'lled and is.
POTOcJpdting 1111he E7Veft prograimo as defined:in IJC-.�-22.-5-' he. Grant66-agrees
L7. T
to provide documentation to the City that he/she/ithas enrolled and'is.participating in,
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the S-Verify-Pro grain,
'
w
The OW may terminaie for default ;if the�OraftWe,Ails:16 cure a�breach of this
provision no later than thirty(30)days after being notified by the.State.:
12. Governing Law; Lawsuftsi. This Agreq;neAt:is to be construed in accordance
with.
AW goyerned by the IM of the State of.indada, except for its c6hilidt of,laws
provisions- The parties agree that in the.;event.a the
l4ws�ft is filed
led hereunder, y
V001VO their right to a.jurytrilal,�"e,to-file any'such-la: M.Aft.,appropriatecourt
in Hamilton Count,y. , I 4gIndiana only; and r the appropriate v: vejh4t sup -pp
venue
f '044 has jurisdiction over some.
13. AeU49fiAl-P AfT.Oki".1'es. The relationftaf the pat�,hdfetb shaft.be as provided.
Relationship
pr in,:this -Agreement, and neither Grantee nor any of "its,,. compensated, officers;
employees, :contractors subcontr and/or Mr agents ate eres- of City. The
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Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. If any term of this Agreement is invalid or unenforceable under any
statute,regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
15. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF,t/heee parties hereto have made and executed this Agreement as follows:
C ("Grantee")
L'
By: in
Printed Name of Officer: &,�2EV Title:�.x a L 'V.e
Date: a a d
CITY OF CARMEL ("Grantor")
By:
James Brainard,Mayor
Date: 02 ��
ATTEST:
•
Date: p� i
If you have any question concerning the City of Carmel's 2014 Arts Grant Program,grant writing,guidelines or application materials contact:
� o g Su PP .
Sharon Kibbe,City of Carmel,One Civic Square,Carmel,IN 46032,Phone:317-571-2483,skibbe@carmel.in.env.
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VOUCHER NO. WARRANT NO.
�
Indianapolis Children's Choir ALLOWED 20
IN SUM OF$
4600 Sunset Avenue
Indianapolis, IN 46208
$3,710.00
ON ACCOUNT OF APPROPRIATION FOR
Support For The Arts
PO#/Dept. INVOICE NO. ACCT#rrITLE AMOUNT Board Members
504 Agreement 43-551.01 $3,710.00
I hereby certify that the attached invoice(s), or
I I I
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, May 12, 2014
J.—
/ib"A ecz�i 1)4u 14420
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/08/14 Agreement $3,710.00
'i
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
a
Clerk-Treasurer