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HomeMy WebLinkAboutCrossroad Engineers/ENG/Addl Serv 9/On Call Plan Review 670,ssrod 4 Grr,>;tnrrrc Engineering. - 2014 Appropriation/1202:401; P.O. P_iINA Cmtn'rrc!No! To Guntil.$24,000 ADDITIONAL SERVICES AMENDMENT TO A AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Crossroad Engineers (the "Vendor'), as City Contract dated May 1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL. INDIANA by and through its Board of Public Works and Safety By: By: 1 L 1 �-€4 z Aul flames Brainard, Presiding Of icer Authorized Ste nature gate CiVI-v 7 CCv- (-es Printed Name . M.,ryA :urke M&nber Date.. s -o — y 5kc - Fi\.-1— Title & O ' , ul.QSQr)+ Lori S. Watson, Member FID/TIN: ) Date: Last Four of SSN if Sole Proprietor: ATTEST: \I\cM) Date: 54 Al Tana Cordray IAM ,' lerk-Treasurer Date: 5/-2-t, 1 .. Io:Y'.vv>uYt.na...� ....t.a.:_ty ua n..,•...,lo, �.�.U16_.� + u ar.,.,a r. mid. .�+ mpn dll •r n r -fit non_,, 71 acr( April 2s, 2014 Cox OT CAR.NILI. :`.ICs IIItAIN:\RI,. NIAv,Hg Mr. Chip Charles, P.E. Mr.l'rent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove. IN 46107 Itl : Additional Service Amendment 119, P.O. 1131836 Dear Chip and Trent As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #9- On-Call Plan Review 2014 2i°and 3"1°Harter Not In Exceed: $24,0110.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please he advised that "Additional Services' performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service#and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you Ibr your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, y® t M., ashman, City Engineer E`��t�I BIT A- /�i IJ elv ,? Reviewed and approved by: I i � . C. Engelkitlu� I'h m1,u11"\r I v. i',:;nu,a... +fee • of Administration (.., tUIL. IA -1(dIi` c )n ter jI-.571.L-III Pr'. tit° 5'1 ! 13'1 1:4.\0_ cugm.runp dy.: In,' Q4'" April 21, 2014 --k t;;;;" Mr. Jeremy Kashman, City Engineer City of Cannel r One Civic Square A fA055lio' Carmel, IN 46032 EN61NEEp5;P[ RE: 2014 Plan Review — 3'11 Quarter Consultant Fee Request Dear Mr. !Cashman, We have prepared this proposal to continue providing professional services for the City of Carmel. CrossRoad Engineers will provide these services as an extension of the City Engineer's staff on an hourly basis. The specific services we shall provide per this scope include technical reviews of developer- prepared plans and other various miscellaneous engineering and surveying services as your office requests in conjunction with private developer related projects. Attached are our 2014 Hourly Billing Rates that we will be using for work performed through December 31, 2014. Based on our workload from the first quarter of 2014 with submitted plan reviews, we respectfully request a retainer amount of 524,000 as the contract ceiling against which we would invoice. It is projected Ihat this amount will serve for the billing periods through the end of the third quarter for 2014. We will continue to work as efficiently as possible to minimize the City's expenditures on these developer driven projects. Should at any time during this calendar year, the supplemental amount be depleted, we shall contact you immediately to request additional funds for these services. We appreciate the City's trust in our ability to provide these services and look forward to continue working closely with your stall and helping you keep the ever-growing list of projects moving through your office. If you should have any questions or need any further information. Please do not hesitate to call me. Sincerely, CrossRoad Engineers, P.C. / Gregory . I o1P.E. Vice President A Enc. 9_6)9 n0 p,,�,, //p'�` INDIANA RETAIL TAX EXEMPT 1-Aut Y I� \�/ of Carmel°,�rmel CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER �4- y ���AS.J//iVS �1r JJILLL FEDERAL EXCISE TAX EXEMPT 3'‘"i( f F+ — 35-60000972 t ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,NP • CARMEL. INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. OA APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 — LASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Z ‘g Cfv„IOC et\ ys JDOR SHIP L-(N5;AO 6 i; �S ama90n I BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION /,IN. . 7*.-•-'1:'''t ' 0'014 arc =:T v, e -s , 4 , 1 and Invoice To: Ni., t g% I\ ' TE 4 2t( pot PLEASE INVOICE IN DUPLICATE 2v2 ©� DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT • NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS • - - - -E IS AN UNOBLIGATED BALANCE IN IS AP - SHIP REPAID. , • .ABOVE ORDER. O.O.O.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY ! 1 ;\ PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. .•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE ■ /I nil AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CL S 1 �r'1nncnlT rnnironl k1n 31 1 R 2 R VENDOR ropy