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Home My WebLink AboutBPW 05-07-14 44.99c_C4R,y LL ® it. City of Carmel Office of the Clerk-Treasurer .f� MAY S a /n L t Xti BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, MAY 7, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 7, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMAEL,INDIANA 46032 317/571-2414 (F,c4 tk;e ® " City of Carmel its TUaG4. Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, May 7, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the April 16, 2014 Regular Meeting 2. BID OPENINGS AND AWARDS a. Bid Notice for the Cool Creek Bank Stabilization Project; John Duffy, Director of the Department of Utilities b. Bid Notice for the Old Town Alley — 5111 Street to 7`I' Street NE Project; Jeremy Kashman, City Engineer c. Request for Invitation to Quote; 106th and Keystone Barrier Wall Repair; Jeremy Kashman, City Engineer 3. CONTRACTS a. Request for Purchase of Goods and Services; Wild's Restoration Services; (S12,656.00); Water Damage Repair; Dave Huffman, Street Commissioner b. Request for Purchase of Goods and Services; TMT; (538,903.80);Mulching and Weed Control; Dave I-luffman, Street Commissioner c. Request for Purchase of Goods and Services; Additional Service Agreement #4; Christopher Burke Engineering; ($1 0,000.00); Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; Midwest Golf and Turf; ($294,298.00); Golf Carts; Bob Higgins, Brookshire Golf Course e. Request for Utility Reimbursement Agreement; Citizen's Water; (571,530.66); Illinois Street Project; Jeremy Kashman, City Engineer f. Request for Purchase of Goods and Services; Service First Cleaning; ($6,708.00); Cleaning City Hall; Steve Engelking, Director of the Department of Administration g. Request for Purchase of Goods and Services; Braden Business Systems; (S2,080.00); Copier; Chief Tim Green, Carmel Police Department ONE CIVIC SQUARE CARNIEL. INDIANA 46032 317/571-2414 4. CITY FACILITIES/STREETS USE a. Request to Use City Streets; Race; September 13, 2014; 7:30 a.m. to 11:30 a.m.; John Corcoran, Clay Middle School b. Request to Use City Streets; Race; October 11, 2014; 7:30 a.m. to 10:00 a.m.; Jen Gallegos, University 1-ligh School c. Request to Close City Streets; Art of Wine; July 19, 2014; 10:00 a.m. to Midnight; Megan McVicker d. Request to Use City Street and Center Green; Run/Walk; November 27,2014; 5:00 a.m. to 12:00 p.m., Heart Reach Carmel e. Request to Use City Street and Center Green; Run/Walk; November 26,2015; 5:00 a.m. to 12:00 p.m., 1-lean Reach Carmel f. Request to Use City Street and Center Green; Run/Walk; November 24, 2016; 5:00 a.m. to 12:00 p.m., I-Ieart Reach Carmel g. Request to Use City Streets; Race; July 4,2014; 8:00 a.m. to 9:30 a.m.; Don Carr, Tuxedo Brothers h. Request to Use Gazebo and Common Arca; Concert; June 20,2014, 5:00 p.m. to 10:00 p.m.; Indiana Wind Symphony i. Request to Use City Streets; Cycling Race; May 31, 2014; 7:00 a.m. to 6:00 p.m.; Darren Reno, TrueSport.com 5. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Resolution No. BPW-05-07-04-01; A Resolution Requesting the Financing, Construction and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of a Credit Against the Payment of Parks and Recreation Impact Fees; Mike Hollibaugh, Director of the Department of Community Services c. Conflict of Interest Statements; Doug Haney, Mike Sheeks d. Request for Vacation of Right of Way; Blackwell Park Phase 2; Burnett Court; Andrew Greenwood, Old Town Development, LLC e. Request for Secondary Plat Approval; Gray Oaks Subdivision; Greg Ilko, Crossroad Engineers f Request for Variance; 12114 and 12103 Crestwood Drive; 8" private drainage tile in easement; William Smock/Jennifer DeLeonardis g. Request for Variance; 11832 Somerset Way East; Fence in easement; Corey Cannon h. Request for Variance; 13925 Wilmuth Drive; Fence in easement; Colin/Stefanie Smith i. Request for Variance; 140 4th Street NW; Private drainage tile and grading in easement; Toby Holcomb j. Request for Stormwater Technical Manual Variance; Flix 13rewhouse; Eric Pangle, Camburas & Theodore k. Request for Stormwater Technical Manual Variance; St. Mary & St. Mark Coptic Church; Greg Snelling, Snelling Engineering 1. Request for Stormwater Technical Manual Variance; Bear Creek Subdivision; Jim Rinehart, Williams Creek Consulting m. Request for Temporary Construction Entrance/Sidewalk Closure; 12341 Brompton Road; Katie Benosky, Salsbery Brothers n. Request for Entrance Modification; Central Park North Campus Dog Park; Michael Krosschell, Schneider Corporation o. Request for Temporary Construction Entrances; Woodland Terrace of Carmel; Rick Reynolds EMH&T 6. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 7. ADJOURNMENT II BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MAY 7,2014 —10:00 A.M. COUNCIL CHAMBERS/ CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:03 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson. Deputy Clerk: Sandy Johnson MINUTES Minutes for the April 16. 2014 Regular meeting approved 3-0. BID OPENINGS AND AWARDS I Bid Notice for the Cool Creek Batik Stabilization Project: Mayor Brainard opened and read the bids aloud; Company Amount Morphey Construction 3278,300.00 Yardherr y 3253,223.00 WS Constructors 3325,865.00 The bids Were given to.John Duff), Director of the Department of Utilitiesfor review and recommendation. Bid Notice for the Old Town Alley—511 Street to 7111 Street NE Project; Mayor Brainard opened and read the bids aloud; Company Amount Alternative Globe Asphalt 8135,332.82 3149,542.64. Calumet 3161,90000 5161,390.00 Murphey Construction 8197,90000 5227.053.00 The bids Were given to Gary Duncan, Assistant City Engineer.for review and recommendation. The bid was awarded to Globe Asphalt, which was the lowest most responsive hid 1 Request for Invitation to Quote: 106`x' and Keystone Barrier Wall Repair; No Quotes were Received. 1 CONTRACTS Request for Purchase of Goods and Services: Wild'.s Restoration Services; (512,656.00): Water Damage Repair; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; MT; (538.903.80): Mulching and Weed Control: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Additional Service Agreement #4: Christopher Burke Engineering; (510.000.00); Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Midwest Golf and Turf (5294,298.00): Golf Carts; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Utility Reimbursement Agreement; Citizen's Water; (571,530.66): Illinois Street Project: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Service First Cleaning: (56. 708.00): Cleaning City Hall: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Request for Purchase of Goods and Services: Braden Business Systems: (52,080.00): Copier; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use City Streets; Race: September 13, 2014: 7:30 a.m. to 11:30 a.m.: .John Corcoran, Clay Middle School; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets: Race; October 11, 2014: 7:30 a.m. to 10:00 a.m.; Jen Gallegos, University High School, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Close City Streets; Art of Wine: .July 19. 2014; 10:00 a.m. to Midnight; Megan McVicker; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use City Street and Center Green: Ram/Walk; November 27, 2014; 5:00 a.m. to 12:00 p.m., Heart Reach Carmel: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Street and Center Green; Run/Walk; November 26. 2015; 5:00 a.m. to 12:00 p.m., 1 Heart Reach Carmel; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use City Street and Center Green: Run/Walk: November 24, 2016: 5:00 a.m. to 12:00 p.m.. i-Heaut Reach Carmel: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use C'iq'Streets: Race: July 4, 2014; 8:00 a.m. to 9:30 a.m.; Don Carr. Tuxedo Brothers Request to Use Gazebo and Common Area: Concert: June 20. 2014. 5:00 p.m. to 10:00 p.m.; Indiana Wind Symphony: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets: Cycling Race: May 31, 2014: 7:00 a.nr. to 6:00 p.m.: Darren Remo, TrueSpott.con;: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTH ER REMAINS TABLED: Request far Dedication of Streets: Traditions on the Monon Resolution No. BPI/17-05-07-04-01: A Resolution Requesting the Financing. Construction and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of Credit Against the Payment of Parks and Recreation Impact Fees: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Conflict of Interest Statements; Doug Haney, Alike Sheeks Request.for Vacation of Right of(Vay: Blackwell Park Phase 2: Burnett Court; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Secondary Plat Approval: Gray Oaks Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request fin. Variance: 12114 and 12103 Crestwood Drive: 8"private drainage tile in easement: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request Jar Variance: 11832 Somerset iVay East; Fence in easement: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Variance: 13925 Wilmuth Drive; Pence in easement: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance: 140 4`r' Street ATIV: Private drainage tile and grading in easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request Jar Stormwater Technical Manual Variance: Rix Brevhouse: Board Member Burke moved to 1 approve. Board Member Watson seconded. Request approved 3-0. Request Jar Stormwater Technical Manual Variance; St. Mary & St. Mark Coptic Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Manual Variance; Bear Creek Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Temporary Construction Entrance/,Sidewalk Closure; 12341 Brampton Road, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Entrance Modification; Central Park North Campus Dog Park; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Temporary Construction Entrances; Woodland Terrace of Carmel: Board Member Burke moved 10 approve. Board Member Watson seconded. Request approved 3-0. APPEAL HEARING REMAINS TABLED: Appeal Notice ofCorrections ADJOURNMENT Mayor Brainard adjourned the meeting at 10203 a.mt 7J. iana L. Cordr4, 11MC—Clerk-Treasurer Clerk-Treasurer Approved 4 ATTF_ST: i ayor James Brainard IP 4 Diana L. Cordray, IA 11C- Clerk-Treasurer 1