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Home My WebLink AboutCCPR-05-27-14 Carmel/Clay Board of Parks and Recreation Tuesday, May 27,2014,6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel,Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda 1. Roll Call II. Call to Order& Pledge of Allegiance III. Public Comments IV. Presentation ACTIVE Network—Sara Wise-Martinez,Senior Account Executive V. Action Items A. Minutes—Joshua Kirsh 1. May 13, 2014 Park Board Meeting B. Claims—Jenn Kristunas 1. Claim Sheet May 27, 2014; and 2. Clay Township Claim Sheet May 27, 2014. C. Consideration of Matters regarding Central Park Dog Park —Mark Westermeier VI. Discussion Items/Board Comments VII. Adjournment 0 Carmel/Clay Board of Parks and Recreation Tuesday, May 27, 2014, 6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen (left meeting at 6:30 p.m.),James Engledow, Wendy Franklin, Kathie Freed,Jenn Kristunas, Richard Leirer, Linus Rude Members Absent: Joshua Kirsh, Rich Taylor 4, N Others Present: Michael Klitzing, Chief Operating Officer(COO);Audrey Kostrzewa, Business Services Director; Debra Grisham, Park Board Attorney 4.410N-',,-, Roll Call, Call to Order& Pledge of Allegiance A'P i •• Board President Engledow welcomed everyone to the meeting and asked Mr Leirer to call the roll. Mr. Leirer stated that there was a quorum, at which time Board President Engledow called the meeting z to order at 6:03 p.m. followed by the Pledge of Allegiance. Public Comments k , �.x.. There were no public comments. �3 L w vY ^t Presentation k; `z , ACTIVE Network—Sara Wise Martinez, Senior'Account$Executive \` COO Klitzing introduced,Sara Wise Martinez. The,Department has been'evaluating different types of software to replace the current primary software provider(RecTrac)which has been used since prior to the opening of the Monon''Community;Center RecTrac is still widely used, but we are having some operational challenges, and it is,not the most user-friendly software. „rf.i,tea, .,r„:,,:,,-., `�;e`� a 1, Ms. Wise.-Martinez thanked the Park Board for the;;opportunity to present an overview of the ACTIVE -t,� , art,,., Network, a)web-based software Several Board Members asked questions regarding payment methods, service fees park and recreation,agencies currently using software, cost, tradeoffs, etc. COO Klitzing stated thaN„,,,-"*_-,!,,;. Department icurrently in negotiations with ACTIVE Network. Once the agreement is accepted by Debra Grisham,the Park Board�Attorney, staff will bring the contract to the Park Board for its approval. It is possible that wecould implement the software this year beginning with registration in December for 2015 MGC;classes/periograms, followed by Summer Camp Series, and ESE (2015-16 school year). , . ,� ``1 \ :� Arun Ms. Cihak Hansen left the meeting at 6:30 p.m. Action Items Minutes—May 13, 2014 Park Board Meeting Ms. Kristunas made a motion to approve the minutes as presented. Ms. Franklin seconded the motion. Mr. Leirer stated that there was extensive discussion on the cabanas, and he requested that the minutes be changed accordingly. No vote was taken. Board President Engledow stated this agenda item would be tabled so the minutes could be changed and presented at the next Park Board Meeting for approval. 9 Carmel/Clay Board of Parks and Recreation Tuesday, May 27, 2014 Monon Community Center • Claim Sheet May 27,2014 Ms. Kristunas made a motion to approve the Claim Sheet as presented, seconded by Ms. Franklin, and unanimously passed 6—0. Clay Township Claim Sheet May 27,2014 Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented, seconded by Ms. Franklin, and unanimously passed 6—0. Consideration of Matters regarding Central Park Dog Park—Mark Westermeier COO Klitzing announced that Director Westermeier was attending the Clay Township Board Meeting. In his absence, COO Klitzing stated there were no action items to be addressed by the Park Board. The project is moving forward and all necessary demolition permits have been obtained. Ms. Franklin inquired about using ACTIVE in conjunction with the new;;dog park. COO Kltzing responded that this was a good suggestion, and he would look into the possibilities. Discussion Items/Board Comments Mr. Leirer said he was sorry to have missed the ribbon'oittting today at Founders Parke Ms. Freed said she did attend and that the facility (Wilfong,Pavilion) was fantastic. Mr. Rude stated that he also missed today's event, but hoped to visit very soon. Board President Engledow recognized the Department for being a`finalist for the Gold Medal Award. This honor is quite exciting and;shows how far the Department has come over recent years. Board President Engledow explained'that this being a'Gold Medal finalist is separate from CAPRA (Commission for Accreditation of Park and Recreation Agencies);•COO'KIitzing'tharnked the Park Board for their support, as well as the support of previous Park Board:Members and elected officials (City of Carmel and Clay Township). Adjournment` r + There being no further business, Mr.L'eirer made a motion to adjourn, seconded by Ms. Kristunas with no objections The meeting was,adjourned at 6:58 p.m. Approved, Ff .fie,• Signature Date Signature Date Page 2