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BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MAY 21, 2014
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MAY 21, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC:SQUARE CARMEL.INDIANA 46032 317/371-2414
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Os Office of the
Clerk-Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, May 21, 2014 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the May 7, 2014 Regular Meeting
2. BID OPENINGS AND AWARDS
a. Bid Award for the Cool Creek Bank Stabilization Project; Yardberry Landscape;
($252,822.00); This was the lowest most responsive bid; John Duffy, Director of the
Department of Utilities
3. CONTRACTS
a. Request for Purchase of Goods and Services; Lease Termination Agreement;
Nextel Communications; Douglas Haney, City Attorney
b. Request for Purchase of Goods and Services; James VanSlambrook; ($595.00);
Jazz on the Monon; Nancy Fleck, Director of Community Relations
c. Request for Purchase of Goods and Services; Ely Enterprises; ($600.00); Jazz on
the Monon; Nancy Heck, Director of Community Relations
d. Request for Purchase of Goods and Services; Heather Ramey Clark; ($600.00);
Jazz on the Monon; Nancy Heck, Director of Community Relations
e. Request for Purchase of Goods and Services; St. Paul and the Broken Bones;
($3,500.00); Art of Wine Entertainment; Nancy 1-leck, Director of Community
Relations
L Request for Acknowledging Receipt of Contract; INDOT; Main Street from
Illinois to Guilford; Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; Teehlite; ($77,300.00); LED Street
Light Refit Kits; Dave Huffman, Street Commissioner
h. Request for Purchase of Goods and Services; Ground Rules; ($47,500.00); Unified
Development Ordinance; Mike Hollihaugh, Director of the Department of Community
Services
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/371-2414
i. Request for Purchase of Goods and Services; Additional Services #1; Malinowski
Consulting; ($19,000.00); Medicare Ambulance Cost Reporting; Chief Matt
Hoffman, Cannel Fire Department
j. Request for Purchase of Goods and Services; Additional Services #9; Crossroad
Engineers; 2014 Drainage Review; Jeremy Kashman, City Engineer
4. CITY FACILITIES/STREETS USE
a. Request to Use Gazebo and Common Area; Memorial; May 6, 2015; 2:00 p,m. to
9:00 p.m.; Ann Gallagher, Carmel Police Department
b. Request to Use City Streets; Run; May 30, 2014; 10:00 a.m. to Noon; Stephanie
Stewart, Special Olympics
c. Request to Use City Street; 5K Run; August 2, 2014; 5:00 a.m. to Noon; Jeff Hess;
Carmel 5K for Haiti
d. Request to Use City Streets; Run/Walk; June 21, 2014; 8:00 a.m. to 10:00 a.m.;
Don Cann. Tuxedo Brothers
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Water Reimbursement Agreement; Falcon Nest; John Duffy, Director
of the Utilities Department
c. Request for Easement Agreement; Keshav Note; John Duffy, Director of the Utilities
Department
d. Request for Easement Agreement; J.B. & M.J.M.; John Duffy, Director of the
Utilities Department
e. Request for Variance; 12080 Abney Run Drive; Patsy Farmer
1. Request for Variance; 12348 St. Armands Circle; Al Temple
g. Request for Stormwater Technical Manual Variance; Carmel High School Athletic
Field; Michael Del3oy, DLDS Land Development
h. Request for Commercial Curb Cut; Point Blank Range and Gun Shop; Jon
Scheidler, Snelling Engineer
i. Request for Lane Restriction/Sidewalk Closure/Concrete Curb Removal; 741 1"
Avenue NW; John Edwards, Elevation Excavation
j. Request for Curb Cut/Variance; 40 Bennett Road; Tom McI-laffie, McHaffie &
Company
k. Resolution No. BPW-05-21-14-01; Acknowledging Receipt of Contract: Arts
Grant; Actors Theatre of Indiana; ($102,080.00)
1. Resolution No. BPW-05-21-14-02; Acknowledging Receipt of Contract: Arts
Grant; International Talent Academy; (513,920.00)
m. Resolution No. BPW-05-21-14-03; Acknowledging Receipt of Contract: Arts
Grant; Museum of Miniatures; ($12,530.00)
n. Resolution No. BPW-05-21-14-04; Acknowledging Receipt of Contract: Arts
Grant; Young Voices Inspire; ($2,785.00)
o. Resolution No. BPW-05-21-14-05; Acknowledging Receipt of Contract: Arts
Grant; Indiana Wind Symphony; ($11,135.00)
p. Resolution No. BPW-05-21-14-06; Acknowledging Receipt of Contract: Arts
Grant; Indianapolis Children's Choir; (53.710.00)
q. Resolution No. BPW-05-21-14-07; Acknowledging Receipt of Contract: Arts
Grant; Indianapolis Symphonic Choir; ($11,135.00)
r. Resolution No. BPW-05-21-14-08; Acknowledging Receipt of Contract: Arts
Grant; Booth Tarkington Civic Theater; ($185,600.00)
s. Resolution No. BPW-05-21-14-09; Acknowledging Receipt of Contract: Arts
Grant; Carmel Arts Council; ($13,825.00)
t. Resolution No. BPW-05-21-14-10; Acknowledging Receipt of Contract: Arts
Grant; Carmel Community Players; ($13,920.00)
u. Resolution No. BPW-05-21-14-11; Acknowledging Receipt of Contract: Arts
Grant; Carmel Symphony Orchestra; ($190,240.00)
v. Resolution No. BPW-05-21-14-12; Acknowledging Receipt of Contract: Arts
Grant; Central Indiana Dance Ensemble; ($11,135.00)
w. Resolution No. BPW-05-21-14-13; Acknowledging Receipt of Contract: Arts
Grant; Gregory Hancock Dance; ($41,760.00)
x. Resolution No. BPW-05-21-14-14; Acknowledging Receipt of Contract: Arts
Grant; Indiana Ballet Conservatory; ($18,560.00)
6. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi Heldt
7. ADJOURNMENT
1 BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MAY 21,2014 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.in.
MEMBERS PRESENT
Mayor Brainard. Board Members; Mary Ann Burke. Deputy Clerk: Sandy Johnson
MINUTES
Minutes for the May 7, 2014 Regular meeting approved 2-0.
BID OPENINGS AND AWARDS
Bid Award for the Cool Creek Bank Stabilization Project: Yardberry: (5253,223.00): this was the
lowest most responsive bid: Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services: Lease Termination Agreement: Nextel Communications:
Mayor Brainard moved to approve. Board Member Burke seconded Request approved 2-0.
Request for Purchase of Goods and Services: .lames VanSlambrook; (5595.00): .Iazz on the Monon;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services. Ely Enterprises: (5600.00): Jazz on the Monon: Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services: Heather Ramey Clark; (5600.00): Jazz on the Monon;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; St. Paul and the Broken Bones: (53,500.00); Art of Wine
Entertainment; Mayor Brainard moved to approve. Board Member Burke seconded Request
approved 2-0.
Request for Acknowledging Receipt of Contract; INDOT: Main Street from Illinois to Guilfhrd; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services: Techlite: (577,300.00); LED Street Light Refit Kits;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services: Ground Rules: (S47,500.00); Unified Development
Ordinance: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request for Purchase of Goods and Services: Additional Services #1: Malinowski Consulting:
(519,000.00): Medicare Ambulance Cost Reporting: Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Services #9; Crossroad Engineers; 2014
Drainage Review: Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use Gazebo and Common Area; Memorial; May 6, 2015: 2:00 p,m. to 9:00 p.m.: Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; Run: May 30. 2014: 10:00 a.m. to Noon: Stephanie Stewart, Special
Olympics; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-
II 0.
Request to Use City Street; 5K Run: August 2, 2014: 5:00 a.m. to Noon; Jeff Hess; Cannel 5K far
Haiti: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; Rum/Walk; .hme 21, 2014; 8:00 a.m. to 10:00 a.m.; Don Carr, Tuxedo
Brothers: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request fin. Dedication of Streets: Traditions on the Motion
Request for Water Reimbursement Agreement Falcon Nest: Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Easement Agreement; Keshav Note: Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Easement Agreement; J.B. &M..1.M.: Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Variance; 12080 Abney Run Drive: Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request,for Variance; 12348 St. Armands Circle; Mayor Brainard moved to approve. Board Member
Burke seconded Request approved 2-0.
Request for Stornrwater Technical Manual Variance; Carmel High School Athletic Field: Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Commercial Curb Cul; Point Blank Range and Gilt/Shop; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Request for Lane Restriction/Sidewalk Closure/Concrete Curb Removal; 741 if Avenue NW: Mayor
Brainard moved to approve. Board Member Burke seconded Request approved 2-0.
Request for Curb Cut/Variance; 40 Bennett Road: Mayor Brainard moved to approve. Board Member
Burke seconded Request approved 2-0.
Resolution No. BPW-05-21-14-01: Acknowledging Receipt of Contract: Arts Grant; Actors Theatre of
Indiana: (S102,080.00): Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-02: Acknowledging Receipt of Contract: Arts Grant: International
Talent Academy; (513,920.00; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.)
1 Resolution No. BPW-05-21-14-03: Acknowledging Receipt of Contract: Arts Grant; Museum of
Miniatures; (512,530.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-04; Acknowledging Receipt of Contract: Arts Grant; Young Voices
Inspire; (52,785.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-05; Acknowledging Receipt of Contract: Arts Grant; Indiana Wind
Symphony, (S11,135.00): Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-06; Acknowledging Receipt of Contract: Arts Grant; Indianapolis
Children's Choir; (53.710.00): Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-07: Acknowledging Receipt of Contract: Arts Grant: Indianapolis
Symphonic Choir; (511.135.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-08; Acknowledging Receipt of Contract: Arts Grant: Booth Tarkington
Civic Theater: (5155,600.00); Mayor Brainard moved to approve. Board Member Burke seconded
Request approved 2-0.
Resolution No. BPW-05-21-14-09: Acknowledging Receipt of Contract: Arts Grant; Carmel Arts
Council; (513,825.00); Mayor Brainard moved to approve. Board Member Burke seconded Request
approved 2-0.
Resolution No. BPW-05-21-14-10; Acknowledging Receipt of Contract: Arts Grant: Cannel
Community Players; (513.920.00); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 2-0.
Resolution No. BPW-05-21-14-11; Acknowledging Receipt ofContracC Arts Grant; Carmel Symphony
Orchestra: (5190.240.00): Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPI/V-05-21-14-1 2: Acknowledging Receipt of Contract: Arts Grant; Central Indiana
Dance Ensemble; ($11.135.00): Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-13: Acknowledging Receipt of Contract: Arts Grant: Gregory Hancock
Dance: (541.760.00): Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-14: Acknowledging Receipt of Contract: Arts Grant: Indiana Ballet
1 Conservatory: (518.,560.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice of Corrections
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:03 am.
D' ma L. Cordray. MC—Clerk-Treasurer
Clerk-Treasure'
Approved i
.
ayor.Jame.s Brainard
ATTEST:
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Diana L Cordray. 'MC - Clerk-Treasurer
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