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Home My WebLink About233948 06/25/14 (9, CITY OF CARMEL, INDIANA VENDOR: 368332 ONE CIVIC SQUARE ACTION DUCKPIN BOWLING CHECK AMOUNT: S*******400.00• CARMEL, INDIANA 46032 1105 PROSPECT ST CHECK NUMBER: 233948 INDIANAPOLIS IN 46203 CHECK DATE: 06/25/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1082 4343007 7/22/14 400.00 FIELD TRIPS F 7- 7--2214, 3-719 0 r 1082 13--1/343007 Action Duckpin Bowl Sales/Catering Contract Tentative Atomic Bowl Duckpin 1105 Prospect Street Indianapolis, IN 46203FJU � 317-686-6010 Fax: 317-686-6002 ZQ14 sales ,fountainsguareindy.com Client/Organization Event Date Booking Contact Site Contact Pin Guests Carmel Clay Parks&Recreation 7/22/2014(Tue) Dawn Koepper Jay Dowell 50 Address City,St/Prov Postal Booking Fax Booked 14110E 116th St Carmel,In 46032 4/9/2014 Party Name Booking Tel Ce0 Ernail Carmel Clay Parks&Recreation (317)5734026 dkoepper@carmelclaypar' Action&Atomic Duckpin Bowl are nonsmoking facilities.Smoking is not allowed anywhere within the Fountain Square Theatre Building. Catering Services:Final menu selections must be finalized 30 days,prior to the function to insure availability.To assist us in planning,an attendance guaranteeis required ten(10)days prior to the event'and is not subject to reduction.You may increase your guarantee if the caterer is able to accomodate the request.Any additional increase is due five(5)days prior to the event.If the center is not given a final guarantee,we will assume the estimated count on the contract to be the guarantee and will charge accordingly. Catering services are provided by the Fountain Square TheatreBuilding Catering,No outside food or beverages may be brought onto the premises by the client or any guest of the client.Due to health and state regulations,no food or alcoholic beverages may be removed from any catered event Standard Buffet service is for a.1 to 1 1/2 hour serving time.Buffet food will be prepared to serve at the prearranged serving time.The hot buffet items will be cleared at the conclusion of the serve time. ROOM&EVENT TIME Banquet Room Setup Style Deruery Start Serving Bar End Guests Action Bowl 1-8 Bowling NA 1:00 pm NA NA 3:00 pm 50(Pln) FOODSERVICE ITEMS Food/Seryice fterns Price Qty Total (16)Bowling Mon Thurs Daytime-Action 8Ianes x2Hrs 25.00 16 4.00.00 COMfUEWS RESERVATION# 1 Snack Menu food and beverages paid individually. NO OUTSIDE FOOD OR BEVERAGES, INCLUDING CELEBRATION CAKES, ALLOWED TO BE BROUGHT INTO THE BUILDING BY HOST OR ANY GUEST OF THE PARTY 'To guarantee this reservation, a valid credit card must be supplied. Event is not subject to reduction or cancellable. Payment must be made prior to or on day of event by check or credit card on file will be charged. Subtotal 400.00 Paid 0.00 Card Type Card Number Service Charge 0.00 Balance 400.00 Pay Method Expires Tax 0.00 Next Deposit 400.00 Card Holder L/ThiTotalvalue 400.00 Due Date 7/22/2014 Signature NL.,- This s contract as written is valid for 14 days from date of issue.Contract must be signed and*~ rel-m1d 6/5/2014-3:54:55 PM Page 1 of 2 E08582-Carmel Clay Parks&Recreation tem( to be confirmed and reserve your function date in Action Bowl.Rental fees will"not be refunded if cancellation is less than 30 days prior to the:event date. Food and beverage deposit must be paid at time of menu selection. Food and beverage deposits will not be refunded if cancellation is less than 10 days prior to the event date. your erenkhft- Any additional charges incurred on the date of your event are due at the conclusion of your event.I have read the above contract and the Rental Guidelines page(attached)and agree to the terms and conditions as well as any contract revisions that I m-ay-requ Client Signa Date: II z�qty 6/5/2014- 3:54:55 PM Page 2 of 2 Carmel Clay JUN 13 2014 Parks&Recreattdn CHECK REQUEST BY>___ Date: Check oa able to: Name: 9 Address: iC6 Prod op C City,State,Zip X16 2 f Z Mail check to payee Return check to requestor Check Amount:$ v .._ Date Required: L� Check needed for. /-T-W__ pi e.�dL 4,\, To be paid from: PO#(I applicable) n Budget account-GL# o�� -" 31-130 1�3 7�> Budget Line Description L invoices)and Purchase Order(if requlre(J MUST be attached. Requested by(print): r ES w I I Requested by(signature): G� r Approved by(signature of Division Manager): on this date Form revised 7-7-08 Shared/Forms/Business Services/Check Request Form/Check Request(rev 7-7-08) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Action Duckpin Bowl Terms 1105 Prospect Street Indianapolis, IN 46203 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 7/22/14 7/22/14 Fiel trip 37190 $ 400.00 Total $ 400.00 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance, with IC 5-11-10-1.6 120 Clerk-Treasurer i Voucher No. Warrant No. Action Duckpin Bowl 'Allowed —20- 1105 p1105 Prospect Street Indianapolis, IN 46203 In Sum of$ $ 400.00 i ON ACCOUNT OF APPROPRIATION FOR ' 108 -ESE PO#or Board Members Dept# INVOICE NO. ACCT#/TITLE AMOUNT 1082-13 7/22/14 4343007 $ 400.00 ; 1 hereby certify that the attached invoice(s), or i bill(s)is(are)true and correct and that the materials or services itemized thereon for hwhich charge is made were ordered and received except I, 1�. 19-Jun -2014 Signature $ 400.00 Accounts Payable Coordinator Cost distribution ledger classification if I Title claim paid motor vehicle highway fund j,