HomeMy WebLinkAbout234056 06/25/14 CITY OF CARMEL, INDIANA VENDOR: 363109
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ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $*****3,050.00*
s. ?� CARMEL, INDIANA 46032 C/O CRC CHECK NUMBER: 234056
CHECK DATE: 06/25/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340303 31558 201406 3,050.00 CONSULTING
Michael Lee
506 W Smokey Row Rd.
Carmel, IN 46032
Date: 6/1/14 Invoice 201406
Date Description of Work Hours
5/1/2014 Discussed packet, budget and outstanding CRC items with
Corrie Meyer. 0.5
Revised forecast and summary. 0.75
Created balance sheet with assets. 0.75
Reviewed emails and invoices from Keystone Group. 0.5
Discussed forecast and packet with Corrie Meyer. 0.25
Prepared responses to Diana's questions RE: Carmel,.Lofts
invoices. Revised forecast. - 0.5
Finished preparing packet for May meeting. 0.75
5/6/2014 Phone conversation with Rob Schein RE: information on
amounts paid to certain vendors. 0.25
Worked on calculating what has been paid to a certain vendor
for Rob Schein. 1.5
Discussed Certificate of Compliance with Ryan Wilmering. 0.5
Researched information needed for Certificate of Compliance
and sent calculations to Ryan Wilmering. 1
Met with Corrie Meyer to discuss items for CRC meeting and
other outstanding issues. 1.25
Printed off items and documents for Corrie to review. 0.25
5/7/2014 Organized professional service agreements to be approved
and signed. 0.25
Contacted The Times and the Indianapolis Star.RE: timing
for publication. 0.25
Reviewed email from Sandy Johnson RE: delinquent taxes
paid. Found agreement and reviewed to discuss prior to
meeting. Located agreement with CAC for Corrie Meyer. 0.5
Created action items and back-up documentation for monthly
meeting. 0.25
Reviewed invoices, made copies for files and input
information into approval sheets for meeting. 0.5
Sent requested parcel map to the Clerk-Treasurer. Delivered
check, Nash garage disbursement and invoices to City Hall. 0.5
Reviewed previous payments and compared to statements
and invoices from vendors. 0.25
Made further changes to documents for meeting and
reviewed information with Corrie Meyer. 0.5
Reviewed documents and made notes for meeting. 0.25
Attended monthly CRC meeting. 2
Michael Lee
506 W Smokey Row Rd.
Date: 6/1/14 Carmel, IN 46032 Invoice 201406
5/8/2014 Reviewed past 18 months worth of one vendor's bills to
provide a monthly average. Sent certificate of compliance to
Ryan Wilmering. 0.5
Filled out claims to be submitted to Clerk-Treasurer. 1.25
Delivered contract to Law Department and checks to Jason
Springer. 0.5
Sent RFP to two papers for publication. Sent response RE:
Carmel Lofts invoices to Clerk-Treasurer. 0.5
Reviewed emails from Keystone RE: payment of invoices
and discussed with Corrie Meyer. 0.5
Updated list of PAC dome legal expenses. 0.5
5/9/2014 Looked-up previous two years worth of REI maintenance
invoices for Shapiro's and made list of improvements and
maintenance. 0.5
Created charts for Palladium vendors and overall Palladium
budget. 0.5
Delivered CRC packets over to Clerk-Treasurer's office. 0.25
Reviewed Shapiro's environmental assessment
questionnaire. 0.25
Reviewed invoices and filled-out claims. 2
Reviewed claims with Corrie Meyer and discussed budget. 0.5
Prepped claims to be submitted to Clerk-Treasurer's office.
Prepared purchase orders. 0.75
5/12/2014 Prepped additional claims and delivered them to Clerk-
Treasurer's office. 0.5
Created chart for legal vendors budget. 0.5
Updated and revised charts for Palladium budget and project
budgets. 0.5
Searched for documents petaining to James Building lease,
Chaos parking lot and Carmel Arts Council. Reviewed
documents for pertinent information. 1.25
Communicated with Carmel Lofts RE: check. 0.25
Created revised budget suggestion draft. 0.75
Updated forecast for line graph. 0.5
5/13/2014 Went to City Hall to pick up check. 0.25
Updated forecast. Updated 2014 proposed revised budget.
Updated all graphs and charts. 1.25
Contacted companies to appraise properties located in Parcel
5 and Parcel 10. Sent Shapiro's kitchen equipment report
requested. 0.5
Communicated with Ben Roeger RE: agreement between
Center for the Performing Arts and City of Carmel. 0.25
Reviewed past two years worth of invoices for Shapiro's
maintenance and prepared spreadsheet detailing
maintenance. 0.75
i
i
Michael Lee
506 W Smokey Row Rd.
Date: 6/1/14 Carmel, IN 46032 Invoice 201406
Discussed June agenda and update on Keystone payment
with Corrie Meyer. 0.25
Updated balance sheet. Prepared for meeting. 0.5
Attended meeting with Corrie Meyer and Jim Higgins. 1.5
5/14/2014 Spoke with appraisers RE: quotes for appraisals. 0.5
Made revisions to budget and forecast based on discussions
in meeting. 1
Reviewed summary of SEA 118 provided by Barnes &
Thornburg. 0.25
Sent breakdown of Shapiro's maintenance costs to
representative from prospective buyer. 0.25
Worked on updating revised budget and adding comments
section. 0.75
Revised 2014 cash and TIF balances chart. 0.5
Reviewed vendor invoices. 0.25
Reviewed Redevelopment Department Budget line items and
began budgeting for 2015. 1
Researched minutes RE: Chaos bids. 0.25
5/15/2014 Continued work on draft of 2015 Redevelopment Department
Budget. 0.5
Researched documents and minutes RE: golf course
purchase. 0.5
Researched for garage maintenance cost reports. 1.5
Contacted appraisers about moving forward with proposed
appraisals. 0.25
Continued to work on comments for revised CRC budget. 0.25
Discussed Redevelopment Department budget, status of
vendor payments and CRC budget with Corrie Meyer. 0.25
Communicated with Heidi Amspaugh RE: issuance costs and
timing of bond refinancings. 0.25
Updated CRC balances chart to reflect different scenarios. 0.5
5/16/2014 Revised forecast and talked to Corrie Meyer about budget. 0.5
Met with Golar's representative and Corrie Meyer. 0.25
Reviewed FOS for 2014 Refunded PAC bonds.
Communicated with Andy Mouser RE: clarification on debt
service. Reviewed City Council minutes RE: refinance
resolution. 1.25.
Updated 2014 forecast, budget and 2015 forecast. 0.5
5/19/2014 Reviewed tax payments made by developers. 0.5
Revised 2014 Budget and forecast. 1.75
Communicated with appraisers RE: information needed. 0.25
Worked on determining assets and liabilities for balance
sheet. Updated balance sheet. 1.5
Michael Lee
506 W Smokey Row Rd.
Date: 6/1/14 Carmel, IN 46032 Invoice 201406
Reviewed revised budget and balance sheet with Corrie
Meyer. 0.5
Made further revisions to revised budget. 0.25
5/20/2014 Reviewed CRC report for City Council and made notes and
changes. 0.75
Made revisions to balance sheet. 0.5
Contacted Clay Township Regional Waste District for
information on who maintained grease traps for old Shapiro's
building. 0.25
Made more revisions to budget. 0.5
Made more revisions to balance sheet. 0.5
5/21/2014 Met with Corrie Meyer to go over revised budget and
presentation. 1.25
Made updates to revised budget and made copies.
Researched what the TIF projections in 2013 were at mid-
year vs. actual collections. 0.5
Prepared for Finance Committee meeting. 0.25
Attended Finance Committee meeting. Discussed items after
meeting with Corrie Meyer. 1
Delivered document to City Hall. 0.25
Reviewed 2013 Illinois Street Bond documents for special
reserve/debt service reserve provisions. 1
5/22/2014 Met with Corrie Meyer to review packet for Council and
various CRC items. 0.5
Revised monthly summary to reflect budgeted amount and
variance. 0.25
Delivered invoices to City Hall. 0.25
Reviewed past three years of TIF projections and actual TIF. 0.25
Reviewed Council report for editing. 0.25
Searched parcel files and online files for legal descriptions
and deeds for remnant parcels to be appraised. 1.5
Contacted potential buyer of property on status update of
maintenance. 0.25
5/23/2014
Reviewed email from Loren Matthes RE: Merchants Square,
2014 PAC Refunding Bonds and 2013 Illinois Street Bonds.
Reviewed amendment to Revenue Deposit Agreement. 0.5
Reviewed invoices and prepared claims. 1
Contacted accounts receivable for vendor inquiring amount
left on projects to be billed. 0.25
Searched files for Parcel 5 remnant parcel legal descriptions. 1.25
Updated forecasts and charts associated with them. 0.75
Michael Lee
506 W Smokey Row Rd.
Date: 6/1/14 Carmel, IN 46032 Invoice 201406
Reviewed status of American Structurepoint invoices and
purchase orders. Filled out two new purchase orders. 0.25
Reviewed Parcel 5 files for legal descriptions and warranty
deeds. 0.5
5/27/2014 Contacted potential purchaser regarding maintenance of
grease traps at CRC owned building. 0.25
Prepped claims to be submitted. Delivered claims to Clerk-
Treasurer's office. 0.5
Updated 2014 forecast and chart. 0.5
Created action item for special meeting on May 30th. 0.25
Discussed CRC items with Corrie Meyer. Sent Carmel Arts
Council link to Ashley Ulbricht: 0.25
Emailed Amanda RE: RFP publications. 0.25
Reviewed TIF notices draft from Bob Reynolds. Checked for
EDA's and Allocation Areas. 0.75
Reviewed 2013 actual CRD expenses. Made comments for
2015 proposed budget. 0.75
Made updates to 2015 forecast. 0.25
Reviewed amounts paid to vendor for news inquiry. 0.25
5/28/2014 Contacted Mark Holland RE: contract and budget. 0.5
Contacted Law Deparment RE: RFP advertisements.
Reviewed invoices. 0.25
Discussed 2015 Redevelopment Department budget and
2014 revised CRC budget with Corrie Meyer. 0.5
Made revisions to Redevelopment Deparment budget. 0.5
Updated PAC budget chart. 0.25
Created spreadsheet of debt service paid vs. outstanding debt
service on all debt. 1
Responded to email and calls RE: agreements relating to the
management and operations of the Tarkington. 0.5
Discussed James Building and Performing Arts Center
responsibilities and authority with Ben Roeger and Corrie
Meyer. 0.5
Reviewed Civic agreement, located it on Laserfiche and
forwarded on to Corrie Meyer. 0.25
5/29/2014 Reviewed Nash Garage pay applications and created new
disbursement request. 0.5
Reviewed email from Mike Shaver and discussed with Corrie
Meyer. 0.25
Reviewed Redevelopment Department budget and added in
additional information for"Other Contracted Services". 0.25
Reviewed Walter P Moore invoices and sent email to Law
Department RE: status. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 6/1/14 Carmel, IN 46032 Invoice 201406
Reviewed draft TIF Report from Umbaugh. Compared to
forecasts for 2014 and 2015. Emailed Heidi Amspaugh with
questions. Made minor adjustments to forecasts. 1.75
Prepared for meeting. 0.25
5/30/2014 Prepared for meeting and discussed timing of RFP., 0.25
Attended CRC special meeting. 0.5
Revised RFP and sent to two newspapers to be published. 0.25
Reviewed Second Amendment to Revenue Deposit
Agreement. Sent email to Corrie Meyer RE: same. 0.5
Discussed timing and paper selection of RFP with Corrie
Meyer and Lois Fine. Revised RFP times again and
resubmitted. 0.25
Discussed TIF report questions with Heidi Amspaugh. 0.25
Reviewed additional email from Mike Shaver. 0.25
76.25
$3,050.00
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
I- Payee
Mi /Il Ate _ P P Purchase Order No.
504 6 ey Re 41 lld, Terms
1 r wl A/ I bU3Z Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
-I-1 201406 & J fillAll Ci se rv)e�s �- / �1 3. D5®.0
Total
I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accor-:
dance with IC 5-11-10-1.6.
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
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ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO#or D PT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s),
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the materials or services itemized thereon
for which charge is made were ordered and
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