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Home My WebLink About234056 06/25/14 CITY OF CARMEL, INDIANA VENDOR: 363109 `y ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $*****3,050.00* s. ?� CARMEL, INDIANA 46032 C/O CRC CHECK NUMBER: 234056 CHECK DATE: 06/25/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340303 31558 201406 3,050.00 CONSULTING Michael Lee 506 W Smokey Row Rd. Carmel, IN 46032 Date: 6/1/14 Invoice 201406 Date Description of Work Hours 5/1/2014 Discussed packet, budget and outstanding CRC items with Corrie Meyer. 0.5 Revised forecast and summary. 0.75 Created balance sheet with assets. 0.75 Reviewed emails and invoices from Keystone Group. 0.5 Discussed forecast and packet with Corrie Meyer. 0.25 Prepared responses to Diana's questions RE: Carmel,.Lofts invoices. Revised forecast. - 0.5 Finished preparing packet for May meeting. 0.75 5/6/2014 Phone conversation with Rob Schein RE: information on amounts paid to certain vendors. 0.25 Worked on calculating what has been paid to a certain vendor for Rob Schein. 1.5 Discussed Certificate of Compliance with Ryan Wilmering. 0.5 Researched information needed for Certificate of Compliance and sent calculations to Ryan Wilmering. 1 Met with Corrie Meyer to discuss items for CRC meeting and other outstanding issues. 1.25 Printed off items and documents for Corrie to review. 0.25 5/7/2014 Organized professional service agreements to be approved and signed. 0.25 Contacted The Times and the Indianapolis Star.RE: timing for publication. 0.25 Reviewed email from Sandy Johnson RE: delinquent taxes paid. Found agreement and reviewed to discuss prior to meeting. Located agreement with CAC for Corrie Meyer. 0.5 Created action items and back-up documentation for monthly meeting. 0.25 Reviewed invoices, made copies for files and input information into approval sheets for meeting. 0.5 Sent requested parcel map to the Clerk-Treasurer. Delivered check, Nash garage disbursement and invoices to City Hall. 0.5 Reviewed previous payments and compared to statements and invoices from vendors. 0.25 Made further changes to documents for meeting and reviewed information with Corrie Meyer. 0.5 Reviewed documents and made notes for meeting. 0.25 Attended monthly CRC meeting. 2 Michael Lee 506 W Smokey Row Rd. Date: 6/1/14 Carmel, IN 46032 Invoice 201406 5/8/2014 Reviewed past 18 months worth of one vendor's bills to provide a monthly average. Sent certificate of compliance to Ryan Wilmering. 0.5 Filled out claims to be submitted to Clerk-Treasurer. 1.25 Delivered contract to Law Department and checks to Jason Springer. 0.5 Sent RFP to two papers for publication. Sent response RE: Carmel Lofts invoices to Clerk-Treasurer. 0.5 Reviewed emails from Keystone RE: payment of invoices and discussed with Corrie Meyer. 0.5 Updated list of PAC dome legal expenses. 0.5 5/9/2014 Looked-up previous two years worth of REI maintenance invoices for Shapiro's and made list of improvements and maintenance. 0.5 Created charts for Palladium vendors and overall Palladium budget. 0.5 Delivered CRC packets over to Clerk-Treasurer's office. 0.25 Reviewed Shapiro's environmental assessment questionnaire. 0.25 Reviewed invoices and filled-out claims. 2 Reviewed claims with Corrie Meyer and discussed budget. 0.5 Prepped claims to be submitted to Clerk-Treasurer's office. Prepared purchase orders. 0.75 5/12/2014 Prepped additional claims and delivered them to Clerk- Treasurer's office. 0.5 Created chart for legal vendors budget. 0.5 Updated and revised charts for Palladium budget and project budgets. 0.5 Searched for documents petaining to James Building lease, Chaos parking lot and Carmel Arts Council. Reviewed documents for pertinent information. 1.25 Communicated with Carmel Lofts RE: check. 0.25 Created revised budget suggestion draft. 0.75 Updated forecast for line graph. 0.5 5/13/2014 Went to City Hall to pick up check. 0.25 Updated forecast. Updated 2014 proposed revised budget. Updated all graphs and charts. 1.25 Contacted companies to appraise properties located in Parcel 5 and Parcel 10. Sent Shapiro's kitchen equipment report requested. 0.5 Communicated with Ben Roeger RE: agreement between Center for the Performing Arts and City of Carmel. 0.25 Reviewed past two years worth of invoices for Shapiro's maintenance and prepared spreadsheet detailing maintenance. 0.75 i i Michael Lee 506 W Smokey Row Rd. Date: 6/1/14 Carmel, IN 46032 Invoice 201406 Discussed June agenda and update on Keystone payment with Corrie Meyer. 0.25 Updated balance sheet. Prepared for meeting. 0.5 Attended meeting with Corrie Meyer and Jim Higgins. 1.5 5/14/2014 Spoke with appraisers RE: quotes for appraisals. 0.5 Made revisions to budget and forecast based on discussions in meeting. 1 Reviewed summary of SEA 118 provided by Barnes & Thornburg. 0.25 Sent breakdown of Shapiro's maintenance costs to representative from prospective buyer. 0.25 Worked on updating revised budget and adding comments section. 0.75 Revised 2014 cash and TIF balances chart. 0.5 Reviewed vendor invoices. 0.25 Reviewed Redevelopment Department Budget line items and began budgeting for 2015. 1 Researched minutes RE: Chaos bids. 0.25 5/15/2014 Continued work on draft of 2015 Redevelopment Department Budget. 0.5 Researched documents and minutes RE: golf course purchase. 0.5 Researched for garage maintenance cost reports. 1.5 Contacted appraisers about moving forward with proposed appraisals. 0.25 Continued to work on comments for revised CRC budget. 0.25 Discussed Redevelopment Department budget, status of vendor payments and CRC budget with Corrie Meyer. 0.25 Communicated with Heidi Amspaugh RE: issuance costs and timing of bond refinancings. 0.25 Updated CRC balances chart to reflect different scenarios. 0.5 5/16/2014 Revised forecast and talked to Corrie Meyer about budget. 0.5 Met with Golar's representative and Corrie Meyer. 0.25 Reviewed FOS for 2014 Refunded PAC bonds. Communicated with Andy Mouser RE: clarification on debt service. Reviewed City Council minutes RE: refinance resolution. 1.25. Updated 2014 forecast, budget and 2015 forecast. 0.5 5/19/2014 Reviewed tax payments made by developers. 0.5 Revised 2014 Budget and forecast. 1.75 Communicated with appraisers RE: information needed. 0.25 Worked on determining assets and liabilities for balance sheet. Updated balance sheet. 1.5 Michael Lee 506 W Smokey Row Rd. Date: 6/1/14 Carmel, IN 46032 Invoice 201406 Reviewed revised budget and balance sheet with Corrie Meyer. 0.5 Made further revisions to revised budget. 0.25 5/20/2014 Reviewed CRC report for City Council and made notes and changes. 0.75 Made revisions to balance sheet. 0.5 Contacted Clay Township Regional Waste District for information on who maintained grease traps for old Shapiro's building. 0.25 Made more revisions to budget. 0.5 Made more revisions to balance sheet. 0.5 5/21/2014 Met with Corrie Meyer to go over revised budget and presentation. 1.25 Made updates to revised budget and made copies. Researched what the TIF projections in 2013 were at mid- year vs. actual collections. 0.5 Prepared for Finance Committee meeting. 0.25 Attended Finance Committee meeting. Discussed items after meeting with Corrie Meyer. 1 Delivered document to City Hall. 0.25 Reviewed 2013 Illinois Street Bond documents for special reserve/debt service reserve provisions. 1 5/22/2014 Met with Corrie Meyer to review packet for Council and various CRC items. 0.5 Revised monthly summary to reflect budgeted amount and variance. 0.25 Delivered invoices to City Hall. 0.25 Reviewed past three years of TIF projections and actual TIF. 0.25 Reviewed Council report for editing. 0.25 Searched parcel files and online files for legal descriptions and deeds for remnant parcels to be appraised. 1.5 Contacted potential buyer of property on status update of maintenance. 0.25 5/23/2014 Reviewed email from Loren Matthes RE: Merchants Square, 2014 PAC Refunding Bonds and 2013 Illinois Street Bonds. Reviewed amendment to Revenue Deposit Agreement. 0.5 Reviewed invoices and prepared claims. 1 Contacted accounts receivable for vendor inquiring amount left on projects to be billed. 0.25 Searched files for Parcel 5 remnant parcel legal descriptions. 1.25 Updated forecasts and charts associated with them. 0.75 Michael Lee 506 W Smokey Row Rd. Date: 6/1/14 Carmel, IN 46032 Invoice 201406 Reviewed status of American Structurepoint invoices and purchase orders. Filled out two new purchase orders. 0.25 Reviewed Parcel 5 files for legal descriptions and warranty deeds. 0.5 5/27/2014 Contacted potential purchaser regarding maintenance of grease traps at CRC owned building. 0.25 Prepped claims to be submitted. Delivered claims to Clerk- Treasurer's office. 0.5 Updated 2014 forecast and chart. 0.5 Created action item for special meeting on May 30th. 0.25 Discussed CRC items with Corrie Meyer. Sent Carmel Arts Council link to Ashley Ulbricht: 0.25 Emailed Amanda RE: RFP publications. 0.25 Reviewed TIF notices draft from Bob Reynolds. Checked for EDA's and Allocation Areas. 0.75 Reviewed 2013 actual CRD expenses. Made comments for 2015 proposed budget. 0.75 Made updates to 2015 forecast. 0.25 Reviewed amounts paid to vendor for news inquiry. 0.25 5/28/2014 Contacted Mark Holland RE: contract and budget. 0.5 Contacted Law Deparment RE: RFP advertisements. Reviewed invoices. 0.25 Discussed 2015 Redevelopment Department budget and 2014 revised CRC budget with Corrie Meyer. 0.5 Made revisions to Redevelopment Deparment budget. 0.5 Updated PAC budget chart. 0.25 Created spreadsheet of debt service paid vs. outstanding debt service on all debt. 1 Responded to email and calls RE: agreements relating to the management and operations of the Tarkington. 0.5 Discussed James Building and Performing Arts Center responsibilities and authority with Ben Roeger and Corrie Meyer. 0.5 Reviewed Civic agreement, located it on Laserfiche and forwarded on to Corrie Meyer. 0.25 5/29/2014 Reviewed Nash Garage pay applications and created new disbursement request. 0.5 Reviewed email from Mike Shaver and discussed with Corrie Meyer. 0.25 Reviewed Redevelopment Department budget and added in additional information for"Other Contracted Services". 0.25 Reviewed Walter P Moore invoices and sent email to Law Department RE: status. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 6/1/14 Carmel, IN 46032 Invoice 201406 Reviewed draft TIF Report from Umbaugh. Compared to forecasts for 2014 and 2015. Emailed Heidi Amspaugh with questions. Made minor adjustments to forecasts. 1.75 Prepared for meeting. 0.25 5/30/2014 Prepared for meeting and discussed timing of RFP., 0.25 Attended CRC special meeting. 0.5 Revised RFP and sent to two newspapers to be published. 0.25 Reviewed Second Amendment to Revenue Deposit Agreement. Sent email to Corrie Meyer RE: same. 0.5 Discussed timing and paper selection of RFP with Corrie Meyer and Lois Fine. Revised RFP times again and resubmitted. 0.25 Discussed TIF report questions with Heidi Amspaugh. 0.25 Reviewed additional email from Mike Shaver. 0.25 76.25 $3,050.00 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. I- Payee Mi /Il Ate _ P P Purchase Order No. 504 6 ey Re 41 lld, Terms 1 r wl A/ I bU3Z Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) -I-1 201406 & J fillAll Ci se rv)e�s �- / �1 3. D5®.0 Total I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accor-: dance with IC 5-11-10-1.6. 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. / n ALLOWED 20 J drimp t t4IN SUM OF $ 50 S,no%e 90�- fid, C�rrnel�, ZA/ 4/02- $ / 3z$ 14050,00 ON ACCOUNT OF APPROPRIATION FOR Board Members PO#or D PT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), 1155 Z01406 I31M303, �� or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except z 3-20/� �. iAO - Si atLGA l Title Cost distribution ledger classification if claim paid motor vehicle highway fund