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Home My WebLink About234038 06/25/14 "p ? CITY OF CARMEL, INDIANA VENDOR: 360077 ® i ONE CIVIC SQUARE INDIANA BEACH GROUP SALES CHECK AMOUNT. $*** 2,994.00 =a; CARMEL, INDIANA 46032 5224 E INDIANA BEACH RD CHECK NUMBER: 234038 '1j��TpNlA•` MONTICELLO IN 47960 CHECK DATE: 06/25/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1082 4343007 2,994.00 FIELD TRIPS i IL THAN C MORE JUN h+ 1 6 2 y fl THAN EARN IN J I V Lt � INDIANA! P.O. Box 654 • MONTICELLO, INDIANA 47960 Corporate Group Outing & Event Sales Agreement(Page 1 of 2) The following information represents an agreement between the Indiana Beach Amusement Resort and Carmel Clay Parks , and outlines specific conditions and services to be provided. LGroup.Name: Carmel Clay Parks '`Sales Manager: Clair Miller Address 12415.Shelborne Rd ;Event Date 7/17/2014 Carmel. Shelter Preference Not receivrng one _ _ _ . State/Zip Code IN 46032 i'.Contact Name: James Dowell Telephone,- 317-418-5267 Contact Email v�dowell@carmelclayp_arks.com— _ __... _ _ _ _ .. M _ iType Contact Cell: TERMS and CONDITIONS: We,the undersigned party, listed above, agree to host our company event on the grounds of INDIANA BEACH AMUSEMENT RESORT,INC on date listed above.All rides are weather permitting. No rain checks or refunds may be issued. Additional rides, attractions,food,drinks, etc. may be added to this agreement upon request. No changes to the catering can be considered within ten (10)calendar days of the event. The duration in which your meal is served will be based on the size of your group and is determined by the catering staff. Serving times will not take place before 11:00 AM. A meal guarantee is due a minimum of ten (10)calendar days prior to your event. Additional Funday tickets/wristbands may be requested up until the day of the event for your convenience.The guarantee must be submitted in writing and sent via e-mail of fax. If it is not received two weeks in advance,your meal count will be set at the estimated attendance number listed in this agreement.All meal charges are based on this supplied guarantee. Indiana Beach does not allow outside catering. Catering,food or beverage charges are subject to the 7% sales tax. A 25%deposit of the total estimated invoice is required at the time of signature to hold your event date and reserve shelter space, an additional 50%deposit is required when the meal guarantee is due 10 calendar days prior to the event. Full payment(25%)of the bill is due at the day of the event, but no later than 10 calendar days after event date. If the event the invoice is not paid in full 10 calendar days after the event date,the following interest will apply based on the invoice.The interest fee schedule is as follows: Late fees: 11-30 days: 1.5%,31-60 days: 2%, 61-90 days: 2.5%,91-120 days: 3%, 121+days 5%of the sum of the invoice. The-current estimate is based on a tiered pricing model for Indiana Beach INC. If the actual attendance on the day of the-event is - significantly lower than estimated, Indiana Beach INC. reserves the right to adjust ticket pricing to fit this model. Unused wristbands must be returned the day of the event to receive credit to the invoice.In addition,Indiana Beach may guarantee shelter space, but not location. Shelters are issued on a first come first serve basis and based on the size and needs of a group. The quantity of wristbands and or tickets issued is based upon your total estimated attendance. Unused wristbands and or tickets should be returned to your sales representative the day of the event for invoice processing.The final invoice payment and total remaining balance is due (10)calendar days following your event.In the event of cancellation,all deposits ori file will be held by Indiana Beach Amusement Resort,INC. INDIANA BEACH AMUSEMENT RESORT,INC`is held harmless from and against any and all liabilities,damages, losses,expenses,, claims,demands, suits,fines, or judgments that include reasonable attorneys'fees, costs and expenses, incidental thereto,which PHONE:574.583.4141 FAX:815-936-1017 WEBSITE:www.Indi'anaBeach.com i. THERE S MORE THAN EARN!N INDIANA! 1- P.O. Box 654 • MONTICELLO, INDIANA 47960 (Page 2 of 2) may be suffered by,accrued against, charges to or recoverable from any customer indemnities, by reason of any claim arising out of or relating to any act or error or commission,or misconduct of INDIANA BEACH AMUSEMENT RESORT,INC. Corporate and Event Sales Agreement Estimate: ITEMEST QUANTITY UNIT PRICE TOTAL _- _- _-- - _ $20.95 i$2�-514.00 ._-- -- ---_._ .__ -.� i Unlimited Soft Drinks from 11a-5p `a 120 ;$4.00 $480.00 -t-Addition 1:-Frankenstein's-C-astle—,' 120^v - $3 50 — Waived— TAX-(7%.o aived TAX(7%:on drinks) TAX EXEMPT ESTIMATED TOTAL SALE 1 $2,994.00 25%Deposit Due 6/17/2014 $748.50 110 VS Final payment due 7/17/2014 ' $2,24550 NOTES: Unlimited drinks offered from 11a-5p at the Burger Shake Restaurant and the Popcorn Stand Frankenstein's Castle-free 1 time through ACCEPTANCE: Please sign and return a copy of this Agreement. This Agreement will constitute a binding contract between the parties. The individuals signing below represent that each is authorized to bind his or her party to this Agreement. Indiana Beach Amusement Resort and the listed organization have agreed to and have executed this Agreement by their authorized representatives as of the dates indicated below. Organization: Indiana Beach Amusement Resort Name: Name: Clair Miller Title: _—_ _ Title_Sales.Manager Signature: Signature: OLgr 1G ULer Date: Date: 6/2/2014 .PHONE:574.583.4141 • FAX:815-936-1017 • WEBSITE:wwwandianaBeach.com Carmel Clay Parks&Recreation CHECK REQUEST Date: LI JUN 16:2 4 Check payable to: � = !_ Name: 71;-)(A'I C',Lfl CA &a(-- L Address: city, state, zip 1�c �►c�� 1� ,��r��n A �-I`x16 Mail check to payee �Return check to requestor Check Amount: $ C� ! q�� Date Required:-2j 7 / z,) Check needed-for. i'l(�_I 1 bJ �l + I `f-- �C G ej To be paid from: 2 PO#(if applicable) -7 (Dq `I(� Gh; 11 Ui 0 Budget account- GL# a OI - 3y i� 0 3y3o�7 Budget Line Description Re-O_Ai"kc-) - Supporting documentation or receipt(s)MUST be attached - Requested by(print): 00wQ- Requested by (signature): Approved by(signature of Division Manager): on this date Form revised 1-21-09 V ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of;service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 360077 Indiana Beach Terms P.O. Box 654. Date Due Monticello, IN 47960 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 6/17/14 7/17/14 Field trip 7/17/14 37049 $ 1,497.00 6/17/14 7/17/14 Field trip 7/17/14 37049 $ 1,497.00 Total $ 2,994.00 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20_ Clerk-Treasurer I Voucher No. Warrant No. 6 r Indiana Beach Allowed 20 360077 P.O. Box 654 Monticello, IN 47960 f In Sum of$ L $ 2,994.00 } I; ON ACCOUNT OF APPROPRIATION FOR I _ 108 -ESE f PO#or INVOICE NO. ACCT#/TITLE 'AMOUNT, Board Members Dept# 1082-13 7/17/14 4343007 $ 1,497.00 ,1 hereby certify that the attached invoice(s), or �pfj2�q 7/17/14 41343007 ' $ 1,497.00 bills)is(are)true and correct and that the W materials or services itemized thereon for which charge is made were ordered and received except JJI,, f 19-Jun 2014 Signature $ 2,994.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund i