The URL can be used to link to this page

Home My WebLink About233653 6 /12/2014 j ��"';€� CITY OF CARMEL, INDIANA VENDOR: 080501 �b ONE CIVIC SQUARE CINDY SHEEKS CHECK AMOUNT: $*******616.20* =a; CARMEL, INDIANA 46032 14382 WHISPER WIND DR CHECK NUMBER: 233653 'MiroN�. CARMEL IN 46032 CHECK DATE: 06/12/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 101 5023990 616.20 SBOA TRAINING 1i�DA EMESPAY, / f��^.J-r•�, �.r-,�T=.�-•," "��•:,^--_s;-. �—.-r�-.,.� ..-�--,-nom,-v�;.,.• ,>.•.r--c,;;.�'y,..' 'f•' - pm !0 sr` ;Fiegist`ratfo`n; ;;:00 p.m,-5:00 p,m. Executive Committee Meeting 7:30 a.m.-4:30 p.m. Exhibit Hall Open 6�OO�plm4'+`8i00sp?ml,,? ;F iii"M. m8:4 ? , 5�a..m: GontinentallB�eakfast+�x;::;'° -n: � L.��:•;___. _•�r�:.Li_ _.._3� :ice:. "' -_.��._.. •'� � ' - �witt;F.xhibitdis,• � •-!�'� 1 9:00 a.m.-10:00 a.m. State Board of Accounts School �7�OaCm' "5:00 Pm ;Registration' "' m10:00'a;m:;=�70:30'a:rn:, Breal<`withaFxh!titorlsr 9:00 a,m, 11:00 a.m. Institute/Academy Class: Parliamentary Procedure 10:30 a.m.-11:30 a.m. State Board of Accounts School - x:111}OOS"a:m.=11:15,arm. Break? i�`' �1: ' 'OO pim:• Lunch witfi:i 1:30: �r- Fxliib[fgr 4m.i-1,•! s 6JS:axM>: 11:15 a.m.-12:15 p.m, Institute/Academy Class: 1:00 p.m.-3:30 p.m. State Board of Accounts School - Liens&Collections ••; �.•;;. . ;�: �' i3'30!p!rji'..=436rfl.. ��+$'reakwitfi„Exhibitors;"' �12`15rp!m?. ,''mi: Tris�it'ufe%Acad'emynL'=unclieori• ''� '`'1 Y I;� "'''"'�'"`" 4:30 p.m. Grand Prize Giveaway,Vendor 1:15 p.m.-4:15 p.m. Institute/Academy Class: Door Prizes&Exhibit Hall Closes Surviving a Federal,or IRS Audit :, 4. :_ :.. . • ,• ,:. !fi!00'pm:=`7:OOlp:m:': .. ':.Fresici'enf s,;Reeep`t_ioriv '�, r•.. ,•;f5 3U�p!m�'%7s00.;e:m �!`: .`'UVelcomeiRieption,!,c' -� ••-L_ -y '•1= ---� 7:00 p.m.-Midnight Annual Banquet a 4JUESDAY, DI Y,JUNE 12 II,��,lV[[.�O�a!m' �5OOjp rn,�`• ;•?Registr4ation:.• :;'^' • �s-�r' '"' ,'' a `� '•:L'.:” 8:00 a.m.-10:00 a.m. Closing Session&Breakfast 7:30 a,m,-8:45 am. State Board of Accounts School Continental Breakfast �-/\/r;;y9�00,�lrii•=:1-2.O�p'm�;>••••-State!Bq�ard)of!Ft'c'c'ounfs�School•`'' , 12:00 p.m.-1:00 p,m. State Board of Accounts School Luncheon '"��jt 1,-30�p m�, 3;3p in;,;.• Opening�Business;'Sess'ion: r r,�- �r ++''..Ian :.• ,r . r�• .b 11 111 1 HOTEL IRES"ERVATIONal S 11 I 1 • jv 1 1 1 •1 1 FRENCH LICK SPRINGS HOTEL RESERVATION DEADLINE I (EVENT HOTEL) Friday,May 16,2014 , 1 1 .• , ;1 - 8670 West State Road 56 1► 1 i w French Lick,IN 47432 CHECK IN: 4:00 p.m. Standard Room Rate: CHECKOUT. 11:00 a.m. 1 $129.00(single/double) Hotel reservations should be made by con- �. ;,,• .. , , . WEST BADEN SPRINGS HOTEL � tacting the French Lick Resort directly at(888) , „ . •, 8538 West Baden Avenue ; 936-9360 and requesting the Indiana League 1 1 1 West Baden Springs,IN-47469 j of Municipal Clerks and Treasurers block t (Group Code: 0614INL). Reservations must be ' Standard Room Rate: $179.00 (single/double) �— made by Friday,May 16,2014 to receive the �� special rate. I WEST BADEN SPRINGS HOTEL Name: CINDY SHEEKS Arrival Date: 06/09/2014 Cl Clerk PAJONES Address: 14382 WHISPER WIND DR Departure Date: 06/11/2014 CO Clerk CARMEL IN 46032 Group Code: 06141NL Room # WB 4304 Resv 417492688913 Page> 1 of 1 .. Qate Re#erence Description Charges Credits 06/09/2014 417989000418 ROOM CHARGE WB 4304 179.00 . TAX1 12.53 TAX2 -- - --- -- 7.16 - - - - - -- -- 06/10/2014 .417999000432 ROOM CHARGE WB 4304 179.00 TAX1 12.53 TAX2 7.16 06/11/2014 418003394252 WEST BADEN ROOM CHARGE 39.38 ROOM IS TAX EXEMPT VH 0 lob Total Due 358.00 1 agree to remain personally liable for the payment of this account if the corporation or other third party fails to pay part or all of these charges. I also agree that all charges contained in this account are correct and any disputes or requests for copies of charges must be made within five (5) days after my departure. If you are using a credit card, the hold may last up to 3 business days past your check-out date. If you are using a debit card, the hold on funds may last from 7-10 business days after your check-out date. Guest Signature: West Baden Springs Hotel 8538 West Baden Avenue West Baden, IN 47469 888.936.9360 frenchlick.com f AGENDA STATE BOARD OF ACCOUNTS SCHOOL FRENCH LICK RESORT FRENCH LICK, INDIANA TUESDAY, JUNE 10, 2014 Registration—Each day in the Registration Area on Level 2 of the Events Center WINDSOR BALLROOM 9:00 AM Welcome Mr. Paul D. Joyce, CPA, State Examiner Mr. Michael H. Bozymski, CPA, Deputy State Examiner State Board of Accounts (SBOA) Mr. Micah Vincent, Commissioner Department of Local Government Finance (DLGF) 9:15 AM Senate Enrolled Act 338/New Auditing/Examination Procedures'-/ Mr. Paul D. Joyce, CPA, State Examiner(SBOA) Mr. Michael H. Bozymski, CPA, Deputy State Examira,ef(SBOA) 10:15 AM BREAK 10:30 AM New Legislation/Uniform Compliance Guidelines/Internal Controls Mr. Charles W. Pride, Sr., CPA, Director(SBOA) Mr. Todd A. Austin, CPA, Director(SBOA) 12:00 Noon LUNCH AGENDA STATE BOARD OF ACCOUNTS SCHOOL FRENCH LICK RESORT FRENCH LICK, INDIANA WEDNESDAY, JUNE 11, 2014 Registration—Each day in the Registration Area on Level 2 of the Event Center WINDSOR BALLROOM 9:00 AM Budget Preparation Guidelines Mr. Dan Jones, Assistant Budget Director(DLGF) 10:00 AM BREAK 10:30 AM Open Door Law/Access to Public Records Requirements Mr. Luke Britt, Public Access Counselor Mr. Steve Key, Executive Director and General Counsel, Hoosier State Press Association CLIFTON FOYER AND TAGGART 11:30 AM LUNCH WINDSOR BALLROOM 1:00 PM Open Door Law/Access to Public Records Requirements (Continued) 2:00 PM BREAK 2:15 PM Question and Answer Session/Wrap-up* Mr. Todd A. Austin, CPA (SBOA) Mr. Charles W. Pride, Sr., CPA (SBOA) Mr. Dan Jones (DLGF) 3:30 PM ADJOURN *A question box will be provided on both days of the School for deposit of your written questions. r, CITY OF CARMEL Expense Report (required for all travel expenses) �`JNDIAN?'/ EXHIBIT A EMPLOYEE NAME: r A� �2 b A TIME: AM PM DEPARTMENT: V� ��,� Vu RETURN DATE: (P TIME: 12, AM M REASON FOR TRAVEL: ��1b� � .(�I DESTINATION CITY: EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Transportation Gas/Tolls/ Meals Date Parkin Lodging Misc. Total Air-fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem $0.00 (v ; $0.00 ho 11-9 17;v $0.00 $0.00 $0.00 $0.00 $0.00 $0.00. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $0.00 .$0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $0.00 = DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form#ER06 Revision Date 6/12/2014 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ER06 Revision Date 6/12/2014 Page 2 Prescribed by State Board of Accounts MILEAGE CLAIM (�A 6& TO vernmental Unit) On Account of Appropriation No. (Office,Boa epartme t or Institution) DATE FROM TO ODOMETER READING* NATURE OF BUSINESS Ai 20 Point Point Start Finish l Auto License No. TOTALS * SPEEDOMETER READING columns are to be used only when distance between points cannot be determined by fixed mileage or official highway map. Pursuant to the provisions and penalties of Chapter 155,Acts 1953, 1 hereby certify that the foregoing account is just and correct, that the amount claimed is legally due, after allowing all just credits, and.that no part of the same has been paid. Date i i Claim No. Warrant No. I have examined the within claim and hereby certify as follows; I IN FAVOR OF 'n That it is in proper form; rl That it is duly authenticated as required by law; That it is based upon statutory authority; correct-bThat it is apparently {incorrect On Account of Appropriation No. �b for Disbursing Officer e i o Allowed 20 o 44 Cr in the sum of$ 0 `j O J - O (D ID m m � ¢ 0 i (Board or Commission) N O FILED (D Q (D Q � (Official Title) j 0 I, 1 - June 121 2014 I hereby certify I paid $7 in tip to the valet parking attendants while attending the SBOA school in French Lick, Indiana June 9-11, 2014. Cindy Sheeks Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Forth No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. PayefeQ (/ Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) I .oU Total hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF $ 2a ON ACCOUNT OF APPROPRIATION FOR Board Members PO#or INVOICE NO. ACCT#!TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Signat e Title Cost distribution ledger classification if claim paid motor vehicle highway fund