HomeMy WebLinkAboutBPW 06-16-14Office of the
Clerk- Treasurer
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of Carmel
E IN
IC
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, JUNE 18, 2014
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JUNE 18, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
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Office of the
Clerk - Treasurer
City of Carmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, June 18, 2014 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Tabled: Minutes from the May 21, 2014 Regular Meeting
b. Minutes from the .June 4, 2014, Regular Meeting
2. BID /QUOTE OPENINGS /AWARDS
a. Bid Opening for 106111 Street: Orchard Crossing to Westfield Boulevard Water
Main Installation; John Duffy, Director of the Department of Utilities
b. Bid Opening for Manhole Rehabilitation; John Duffy. Director of the Department of
Utilities
c. Bid Opening for Fire Vehicle; Chief Matt Hoffman, Carmel Fire Department
3. PERFORMANCE RELEASES
a. Resolution No. BPW- 06- 18- 14 -01; National Bank of Indianapolis; Al Wurster,
Wurster Construction
4. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Service #1; ($1,000.00);
MEG & Associates; Moon Cake Festival; Nancy Heck, Director of the Department of
Community Relations
b. Request for Purchase of Goods and Services; Additional Service #7; ($395,300.00);
Main Street Reconstruction - Illinois Street to Old Meridian Street; Jeremy
Kashman, City' Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 312/571-2414
c. Request for Purchase of Goods and Sen•ices; Resolution 14BPW- 06- 18- 14 -02;
Acknowledging Receipt of Contract; Lease with Brookshire Home Owners
Association regarding Brookshire Pool; Mayor James Brainard
5. CITY FACILITIES /STREETS USE
a. Tabled: Request to Use Gazebo and Common Area; Various Saturdays; 2014;
There are conflicts with other events; I -Iong Bo Lin, Indianapolis Chinese Performing
Arts Institute
b. Request to Use Gazebo and Common Area; Wedding; Saturday, October 18, 2014;
6:00 a.m. to Midnight; Rehearsal, Friday October 17, 2014; 8:00 a.m. to 9:00 p.m.;
Kari Porter
c. Request to Use Gazebo and Common Area; Wedding; Saturday, October 4, 2014;
2:00 p.m. to 8:00 p.m.; Rehearsal; Friday; October 3; 5:00 p.m. to 6:00 p.m.;
Danielle Krouse
d. Request to Use Roof of Tarkington Parking Garage; Fireworks Watching;
Thursday July 31(1 and Friday July
6. OTHER
4th, 2014; 5:00 p.m. to Midnight; Jeff Worrell
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, I -IOA Traditions on the Monon
b. Request for Secondary Plat Approval; Hadley Grove; Todd Borgman, Weihe
Engineers
c. Request for Variance; The Bridges Giant Eagle /GETGO; Andrew Taylor, American
Structurepoint
d. Request for Variance; Seasons of Carmel; Bradley Schrage, American Structurepoint
e. Request for Variance; 10571 Noma Court; Tree in Easement; Sakib Khalid /Kiran
Naqvi
f. Request for Variance; Fence in Easement; 5734 Prelude Lane; Mark/Jennifer
Shinkle
g. Request for Variance; 13468 Abercorn Street; Lainey Scheetz
h. Request for Stormwater Technical Variance; Butler Hyundai; Bradley Schrage,
American Structurepoint
i. Request for Stormwater Technical Variance; Hazel Dell Christian Church; David
Latch, Cripe
j. Request for Curb Cut; 98t and Westfield; Bradley Schrage, American Structurepoint
k. Request for Curb Cuts; The Bridges; Bradley Schrage, American Structurepoint
1. Request for Temporary Construction Entrance; Hazel Dell Christian Church;
David Lach, Cripe
m. Request for Lane Closure /Pavement Cut; 141 Ute Drive; Installation of new Water
Service; James Gravelie
7. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi I -leldt
8. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JUNE 18, 2014 — 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10 :15 a.m.
MEMBERS PRESENT
Board Members; Lori Watson and Mary Ann Burke. Mayor Brainard joined the meeting at 10 :18 a. m.
Deputy Clerk: Sandy Johnson
MINUTES
Minutes for the May 21, 2014 Regular meeting were approved 2 -0.
Minutes far the June 4, 2014 Regular meeting were approved 2 -0.
BID /QUOTE OPENING /AWARD
Bid Opening for 106'h Street: Orchard Crossing to Westfield Blvd Water Main Installation; Board
Member Burke opened and read the bid aloud,'
Company Amount
Culy Contracting SI79.986.00
CSU. Inc. 5193, 279.10
TPI 5148.740.00
Midwest Mole 5192.546.00
Atlas Excavating 5231, 609.00
The bids were given to .John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for Manhole Rehabilitation: Mayor Brainard opened and read the bid aloud:
Company Amount
Shepherd Group 5514,870.00
Lake Count Sewer 5490.826.00
ProShot Concrete 5527.696.00
Front Range Engineering 5288,550.00
Culy Contracting 5259,221.00
Municipal & Contract Sealing 5275,771.00
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The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for Fire Vehicle; Mayor Brainard opened and read the bid aloud;
Company
Hoosier Fire Equipment
Amount
5583.949.00
The Bids were given to Chief Matt Hoffman, Cannel Fire Department, for review and
recommendation.
PERFORMANCE RELEASES
Resolution No. BPW- 06- 18- 14 -01: National Bank of Indianapolis; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
CONTRACTS
Request for Purchase of Goods and Services; Additional Service #1; (S1.000.00): MEG & Associates:
Moon Cake Festival; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services: Additional Service #7: (5395,300.00): Main Street
Reconstruction - Illinois Street to Old Meridian Street; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3 -0.
Request for Purchase of Goods and Services: Resolution #BP147- 06- 18- 14 -02: Acknowledging Receipt
of Contract; Lease with Brookshire Home Owners Association regarding Brookshire Pool: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
CITY FACILITIES/STREETS/USE
Withdrawn 6/18/14: Request to Use Gazebo and Common Area: Various Saturdays, 2014; There are
conflicts with other events: Hong Bo Gin, Indianapolis Chinese Performing Arts Institute
Request to Use Gazebo and Common Area: Wedding: Saturday, October 18, 2014; 6:00 a. m. to
Midnight; Rehearsal, Friday October 17, 2014; 8:00 a. m. to 9:00 p.m.; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo and Common Area; Wedding: Saturday, October 4. 2014; 2:00 p. nn. to 8:00
p.m.: Rehearsal: Friday: October 3: 5 :00 p.m. to 6 :00 p.m.; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3 -0.
Request to Use Roof of Tarkington Parking Garage: Fireworks Watching: Thursday July 3 "t and
Friday July 4`r'. 2014: 5 :00 p.m. to Midnight: Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
e
OTHER
Request for Secondary Plat Approval: Hadley Grove; Board Member Burke moved to approve_ Board
Member Watson seconded. Request approved 3 -0.
Request for Variance; The Bridges Giant Eagle /GETGO; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request fin. Variance: Seasons of Carmel: Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
Request for Variance: 10571 Noma Court: Tree in Easement; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Fence in Easement; 5734 Prelude Lane: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3 -0.
Request for Variance: 13468 Abercorn Street: Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Storrmvaler Technical Variance; Butler Hyundai; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3 -0.
Request for Stormwater Technical Variance: Hazel Dell Christian Church; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Curb Cut; 98" and Westfield; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
Request for Curb Cuts; The Bridges; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Temporary Construction Entrance: Hazel Dell Christian Church; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Lane Closure /Pavement Cut: 141 Lite Drive; Installation of new Water Service; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice ofCorrections.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:25 a.in
Approved
ATTEST:
Diana L. Cord
1
�a is L. Cordray. AMC Clerk - Treasurer
Clerk - Treasurer
A ayor James Brainard
1AMC - Clerk- Treasurer