The URL can be used to link to this page

Home My WebLink About234387 07/01/14 1 p,_C�gM �/ \f� CITY OF CARMEL, INDIANA VENDOR: 364049 ® :1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $****48,610.00* s. _�; CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK NUMBER: 234387 9.,;,�TON�: CARMEL IN 46032 CHECK DATE: 07101/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0714 48,610.00 OTHER CONT SERVICES y. INVOICE Invoice: CARMELD714 -Submitted T® Date: My''20'4 JUN 3 0 2014 - Department of Administration REAL ESTATE SERVICES Attn:Director Clerk Treasurer One Civic Square Carmel,IN 46032 Due July 1,2014 for the period 7/1/14-7/31/14 for the property known as the James Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2014 Monthly Operating Expense $ 32,151.00 Theater Support Space Estimated 2014 Monthly Operating Expense $ �'5,572.00 Civic Theater Support Space Estimated 2014 Monthly Operating Expense $ 1,955.00 Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 7/1/14 $ 48,610.00 Please contact Abfgaff Underwood at(317)573-6058 or aunderwood@roireatestate.com with any questions or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 Property 97C Operating Expense Detail For the Period January 1 through December 21,2014 avtC Ofte Soace: City of .City of City of Cky of CRY of,. City of . Total Carmel Total . Carmel " Total Carmel Total Carmel Total Carmel'. Total Carmel Telephone/Internet Lines _ General Maintenance Services 2,000 '1166.63 5,217 43S 32,225 . 2,685 4,449 _.371 756 63 - - General Maintenance Supplies 1,700 142 2,700 225 4,515 376 2,211 -,* 575 -48 - Contract Maintenance 2,885 240 4,822 402 111156 930 4,029 .;'336' 968 81 - Contract HVAC Maintenance 11019 85 3,431 286 5,286 441 - 2,027 169 351 . 29 - District Cooling 1,676 140 6,097 SOS. 77,505 6,459 5,105 425' 885 74 -Elevator Maintenance - - - - 4,394 366 - - - - - Snow Removal Landscaping Security 3,391 283 6,783 565 67,829 5,652_ 8,510 709: 1,624 135 - Insurance - _ _ Garage and Complex Common Area 427 36 1,496 125 6,694 558 - - - 429 36 Bldg Common Area 2,486 207 9,046 754 39,448 3,287 10,494 875 10,494 875 2,528 211 Electric 3,510 293 12,770 1,064 48,508 4,042 10,692 891 1,854 1S4 - - Direct Bill Electricity _ _ _ _ _ _ _ _ Water 317 26 - - 1,387 116 318 '26 55 5 - - Direct Bill Water - _ _ _ _ _ Sewer 353 29 - 1,015 85 397 33 68 6 - - Direct Bill Sewer - - _ - _ Janitorial Services 4,372 364 9,141 762 41,227 3,436 8,700 725 976 -81 - Janitorial Supplies - - 180 i5 1,380 115 1,411 118, 431 36 - - Trash Removal 59 5 213 38 1,511 126 178 15 31 3 - - Management Fee 1,669 139 12,519 1,043° 41,730 3;478 8,346 696 4,395 366 3,951 , 329 Real Estate Taxes - 25,863 I,155 74,416 6,201 385,8201 32,151 66,867 5,572 23,463 1 1,955' 6,908 576 10096 1/12 10016 1/12 100%1- 1/12 1/12 JI/12' 1/12 Parcel VC Operating Budget Operating Expense Summary line Item Description Teleplione/Internet lines Phone/Intemet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel NX Four Center Green-The James Building Date Contract jl CUOVftSt W VenAoE Equipment freovancy Exotnes 11f REI Real Estate Maintenance Sella N/A Monthly 12/1/2010 31 mos 6/30/2019 . Simplex Grinnell 'Monitoring Fire Panel Annually 11/5/2010 .(1)You 12/5/1011 in Auto Renew!of(1)yr Pds Simplex Grinnell Inspection FireAlarm/Sprinkle/Bacit Flows Annually 1/1/20113 ()Year 12/31/2013 Every other Week(Nav-Mar) MacAllister Inspection Generator Annually 3/3/2011 (3)Year 2/211/2014 Does not Include tax on parts MacAllister Monitoring Generator AnnuaOy 6/5/2011 In Aum renewal ARAB Pest Control N/A Monthly 1/5/2011 In Auto Renewal Plymaws MatMan CleardngAtemal Entry Mats Monthly(Apr-W) 1/111/2013 (3)Yew 1/18/2016 ANS,Inc: Windowwashing Entry Widows/Doors. Momhly 3/21/2012 (2)Year 3121AD13 ANS,hr— doAll Eatedur Windows(outside) Sem=ual 3/21/2012 (1)Yeu 3/21/1013 ANS,Ina. WIndoWWashlng AR I3terlorWkt5ows(mdde) Annually 3/21/2012 (1)Yew 3/=013 DEEM Inspection WAC SemMmual 4/1PM12 (1}Year 1/1/1013 Thyssen Krupp Inspection Elevators(3) Monthly 4/30/2012 (2)Year 4/30/1014 Engtodaw,Group MowiriNeedinS Monody(Apr-Sept) 2/211/2012 (1)Year 2/28/1013 Eat On-SWPatmi Security Momldy 1/1/2012 In Aum Renewal Marquis Janitorial Monthly 4/1/m22 (2)Year 4/1/2014 RayhTrash Sesvlee Trash/Recycling Trash Dumpster In Garage(for all user3) Monthly 11/30/2012 (5)Year 11/30/1017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 AT&T Phone Unes Elevators(2);EMS System(1);Fire Panel(2) Monthly 11/2010 (1)Veer 20/21/2013 Under(2)yr auto renewal at same rate AT&T Phone Line Elevator(1) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Department of Homeland Security CertlHation Elevators(3) Annually Unsure who to Pay District Cooling Monday Duke Energy Electric Monthly city of Carmel Utilities Water Monody _ a ty of Carmel Utilities Sewer Monthly Parcel 47C ` Three Center Green-The TarkhWan 1 IBl� DM*collro t 513 21 Y4n�a[ isOd� FaYdonifflit FaYllmot Mmild 721111i3;i tlat� REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Muhiguard Monitoring Fire Panel quarterly 4/211/2011 (3)Years 4/27/2014 Muldguard Inspection Fl P re Alarm/Sprinkler/Back Flow/Ertingulshen Annually 6/1/2012 (1)Year Auto renews each yr MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 ' MacAllister Monitoring Generator Annually 6/5/2011 In AutoRenewal ARAB Pest Control May 1/5/2011 - In Auto Renewal ANS,Inc. Window Washing All Exterior Windows(outside) Semi-Annual 3/21/2012 ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 (1)Year 3/21/2013 DEEM Inspection HVAC Seml-Annuafly 6/25/2012 (1)Year Auto renews each Yr Thyssen Krupp Inspection Elevator(1) Monthly 11/1/2012 (2)Years 1D/31/2014 Thyssen Krupp Inspection '" Wheelchair LH:(1) Annually 7/19/2012 Will attach to Elevator Contract Engledow Group Moving/Weeding Monthly(AM-Sept) 7/28/2012 Eagle Trident On-Stte/PatrolSecurity Monthly 1/1/2012 (1)Year 2/28/2013 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (1)Year 4/1/2014 Ray's Trash Service Trash/Recyclhrg Trash Dumpster In Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/21113 Bright House Phone Une EMS System Monthly AT&T Phone Unes Elevator(1);Wheelchair Lift(1) Monthly 1/111/2013 Department of Homeland Security Certification Elevator(1);WheelchairU (1) Annually (1)Year 1/17/2014 R Unsure who to Pay District Coding Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly ' r Parcel 117C ` 881 Third Avenue-Garage and Support Space Date Conto Yipdof senika 81111Dg Emouenc[ Epzkn REI Real Estate Maintenance Servkes Monthly 12/1/2010 31 mos 6/30/2013 Simplex Grinnell Monitoring pre Panel Annually 11/3/2010 (1)Year In Auto Renewal MultIguard Inspection FireRhers-Garage Annually 6/3/2011 Koorsen Inspection Firm Ala rmSystem-Support Space only Annually 6/25/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 0)Year 2/4/2014 MacAllister Monitoring Generator Annually 8/5/2031 InAutaRenewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal DEEM Inspection HVAC-Support Space Only SemMnnualy 6/12/2012 (1)Year Auto renews each year Eagle Trident On-slte/PatrolSecurity Supponspate0nly Monthly -1/112012 In Auto Renewal Marquis Janitorial Supportspaceonly Monthly 4/1/2012 (2)Year 4/1/2014 RaysTrashService Trash/Recycling Trash DumpsterInGarale(for all users) Monthly 11/311/2012 (5)Year 11/30/2017 REI Real Estate Property Management Suppontspoce only Monthly 12/1/21310 31 mos 6/304013 BdghtHouse Phone Une EMS System-SuppmtSpaee only Monthly AT&T Phone lines l9re Panel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate unsure who to Pay District Coaling Monthly Duke Electric Monthly CityotCarmel UtlRtles Water Monthly City of Camel UBlitles Sewer Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF$ 11711 N. Pennsylvania St., Ste. 200 i Carmel, IN 46032 $48,610.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 I CARMEL0714 I -509.00 I $48,610.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wedne ay une 25, 2014 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 07/01/14 CARMEL0714 James Bldg $48,610.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer