HomeMy WebLinkAbout234329 07/01/14 ,CAq .
"• CITY OF CARMEL, INDIANA VENDOR: 368359
® I ONE CIVIC SQUARE LINDA KENNEN CHECK AMOUNT: $""*""189.07*
r•. CARMEL, INDIANA 46032 1721 WOOD VALLEY DRIVE CHECK NUMBER: 234329
�,;,�a��: CARMEL IN 46032 CHECK DATE: 07/01/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
854 5023990 189.07 OTHER EXPENSES
May 20, 2014
Jack Langston, CMYC President
Dear Jack,
I apologize for the delay in providing you with the expense receipts for the Carmel Arts Gala.
I'm sure you are eager to close the books on this event. The following is an itemization of my
expenses. I assume you will need to supply original receipts for reimbursement so I will need an
address to which to send them.
A-Classic Pggy Rental (rental of 8 cocktail tables $ 71.11-4.65 tx) 66.46
Party City (paper supplies kept—sales tax) 46.43
Costco (food, beverages used-sales tax) 52.92
Kromer ( food consumed—sales tax) 23.26
TOTAL: 189.07
You may send reimbursement to: Linda Kennen
1721 Wood Valley Dr
Carmel, IN 46032
Jack, thank you for everything you did to insure the success of this inaugural event. What a
wonderful way to showcase the talent of students in Hamilton County. I so enjoyed meeting
members of CMYC and several of the participating artists.
On behalf of the Foundation and, especially, the Centennial Society campaign please share our
sincere appreciation with your committee. I know that Wendy Phillips and Ruth Nisenshal were
impressed with the students' professionalism and would be favorably inclined to do this event
annually. We trust you were able to meet the $1000.00 donor level to be part of the Centennial
Society and look forward to seeing Carmel Mayor's Youth Council 2014 represented on our
donor wall.
Again, Jack, I thoroughly enjoyed working with you. You have organizational skills beyond your
years, a passion for service and have set the bar very high for future leaders of CMYC.
Have a wonderful summer!
Warmest regards,
Linda Kennen,
Chairman, Centennial Society CCPLF
May 20, 2014
Jack Langston, CMYC President
Dear Jack,
I apologize for the delay in providing you with the expense receipts for the Carmel Arts Gala.
I'm sure you are eager to close the books on this event. The following is an itemization of my
expenses. I assume you will need to supply original receipts for reimbursement so I will need an
address to which to send them.
A-Classic Party Rental (rental of 8 cocktail tables $ 71.11- 4.65 tx) 66.46
Party City (paper supplies kept—sales tax) 46.43
Costco ( food, beverages used—sales tax) 52.92
Kro ( food consumed—sales tax) 23.26
TOTAL: 189.07
You may send reimbursement to: Linda Kennen
1721 Wood Valley Dr
Carmel, IN 46032
Jack, thank you for everything you did to insure the success of this inaugural event. What a
wonderful way to showcase the talent of students in Hamilton County. I so enjoyed meeting
members of CMYC and several of the participating artists.
On behalf of the Foundation and, especially, the Centennial Society campaign please share our
sincere appreciation with your committee. I know that Wendy Phillips and Ruth Nisenshal were
impressed with the students' professionalism and would be favorably inclined to do this event
annually. We trust you were able to meet the $1000.00 donor level to be part of the Centennial
Society and look forward to seeing Carmel Mayor's Youth Council 2014 represented on our
donor wall.
Again, Jack, I thoroughly enjoyed working with you. You have organizational skills beyond your
years, a passion for service and have set the bar very high for future leaders of CMYC.
Have a wonderful summer!
Warmest regards,
Linda Kennen,
Chairman, Centennial Society CCPLF
�hCo,�to
For use b Clerk—Treasurer
Received and approved with correct
Purchase receipt by Clerk— Treasurer:
Signature
Date
Withdraw from:
City of Carmel Other
For use b Council President VPE or VPE
ense and reimbursement has been approved by:
Signature:
A4 ate. /Z Position: y `
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For use by Clerk—Treasurer
Received and approved with correct purchase receipt by Clerk—Treasurer:
Signature Date /
Withdraw from: City of Carmel Other
For use by Council President,VPE, or VPE
ense and reimbursement has been approved by:
Signature: ate. 6 l Z Position:
Appendix 14—Page 2
I '
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I
A Classic Rental Company STATUS: Reservation
1333 East 86th Street ORDER#: C095725 1
Indianapolis,IN 46240 ACCOUNT EXECUTIVE: Rachel Hill
! 317.251.7368 FAX 317.253.0586 DATE: 04/29/2014
TO: KENNEN LINDA SHIP TO:
ATTN: LINDA CONTACT:
:i
ADDRESS: 1721 WOOD VALLEY DRIVE VENUE:
1721 WOOD VALLEY DRIVE
CARMEL IN 46032 CARMEL IN 46032
PHONE: 317-580-1490 EVENT:
MOBIbE: 317-270-3706 ORDER DESC: Will Call COD need cc on file
FAX: SHIP VIA: WILL CALL
CUST ID: CU010382 P.O.NUMBER:
SCHEDULE
PICKUP DATE: 05/02/2014 RETURN DATE: 05/05/2014
SHIP COMMENT: RETURN COMMENT:
Delivery and pickup times are NOT guaranteed unless specifically stated on this contract!!
EQUIPMENT
QTY DESCRIPTION DAYS RATE EXTENDED FINAL PRICE
8 TABLE Y ROUND COCKTAIL(42"TALL)STAND 1.00 8.25 66.00 66.00
I UP
I
P LABOR
I
SUMMARY
EQUIPMENT: 66.00
COMMENTS: SALES :
LABOR: 0.00
n DAMAGE WAIVER: 3.76
DISCOUNT: 3.30
DELIVERY: 0.00
SALES TAX : 4.65
6
*All dishware must be rinsed free of food or cleaning charge will be applied. TOTAL ESTIMATE: $71.11
*All chafer boxes must be returned or a replacement fee of$10.00 per box will be charged. (This is NOT an invoice)
*Set-up and breakdown of all equipment,except tents,must be done by renter or fees will apply. ADVANCE : /
d
'I Signature Printed Date
! v
IMPORTANT,PLEASE READ BEFORE SIGNING:This is a legally binding document. Important Terms and Conditions appear on the
reverse side of this rental contract.The undersigned customer hereby acknowledges and agrees that he/she has carefully reviewed,fully understands and
agrees to all of the terms and conditions set forth on BOTH THE FRONT AND REVRSE SIDES of this rental contract.
BY INITIALING HERE( ),Lessee declines the OPTIONAL Damage Waiver/Equipment Protection Plan available for a charge equal to
6%of the Rent,and agrees to act as the insurer.of,and to be PERSONALLY RESPONIBLE for any and all theft,damage,loss and/or destruction of/to,
the Rented_Items.
READ BOTH SIDES OF THIS CONTRACT BEFORE SIGNING AFTER HOURS EMERGENCY NUMBER 317.874.3464
ri
TERMS AND CONDITIONS OF RENTAL CONTRACT
(1)Rental. As used in this Reservation/Contract("Contract"),"Page 1";Wfers to the per occurrence;and(b)inland marine insurance,or the equivalent(including coverage
first page or"face"of this Contract;the terms"Customer,""you',and
your mean the for property in transit),covering all loss of or damage to the Rented Item(s)for the full
customer(party"RENTED TO:") identified"on Page I; "Rented Item(s)" means the replacement value thereof.All such policies shall:(i)name A Classic as an additional
items rented to you,as identified on Page 1,and"Lessor,""A Classic,""we,""us"and insured and loss payee;(ii)waive subrogation against us,our parents,affiliates,agents,
"our"mean BRI,Inc.an Indiana corporation,d/b/a"A Classic Party Rental".You insurers, subrogees, successors and assigns; and (iii) be primary (our insurance will
agree to rent the Rented Item(s) from us for the"Term"and pay us the rent("Rent") be excess).You will provide us with copies of the proper endorsements for the above
specified on Page 1, together with any other charges accruing hereunder, without coverages specifying that they will not be cancelled during the Term.
proration, reduction or setoff, until all Rented Item(s)is/are returned to and accepted (12)Ownership. We own all of the Rented Item(s),and your sole right is to use it/
br us. Payment of all anticipated Rent and other charges("Prepayment") is due: (a) them in full compliance with this Contract during the Term.You will protect the Rented
2 days before the date of your event if made by cash or credit card,or(b)one week Itent(s)at all times and will not permit the taking of any lien, claim or encumbrance
prior to the date of your event if made by check.The Prepayment is not an upper limit thereon.You may not transfer or assign any portion of or interest in the Rented Item(s)
of your liability,but merely an estimate of the anticipated charges.Delivery cannot be or this Contract without our prior written consent.
scheduled until we have received the entire Prepayment. (13) Default/Remedies, If you fail to fully and timely comply with this Contract,
(2) Reservations. The Rented Items will be reserved only upon our receipt of the provide us with any false or misleading information,or become insolvent,you will be
"Reservation Fee" specified on Page I (or, if not specified, 100% of the anticipated in default,whereupon at our option,and without liability to you,we may:(i)terminate
total Rent for tent rentals, and 25% of the total anticipated rent for all other items). this Contract;(ii)recover the Rented Item(s),wherever they are located,without being
We accept all major credit cards. If you elect to pay cash,you also agree to provide a liable for trespass (for which you agree to indemnify, defend and hold harmless A
nonrefundable security deposit to indemnify us for potential damage or loss. Classic, its agents and employees); (iii) recover from you our direct, incidental and
(3) Cancellations. Tent Reservation Fees are nonrefundable. Reservation Fees for consequential damages;(iv)purchase replacement items and recover the cost thereof
other Rented Item(s)will be refunded o&,if you cancel this Contract at least 30 days from you;(v)seek immediate relief from any automatic stay in bankruptcy;and/or(vi)
prior to the scheduled date of your event. In all other events,Reservation Fees will be pursue any other rights and remedies available hereunder,at law or in equity.
nonrefundable.Ifyou cancel this Contract less than 2 days prior to the scheduled date of (14)WARRANTY WAIVER, INDEMNITY AND HOLD HARMLESS.WE ARE
your event,we will also be permitted to retain 50%of the Prepayment,not as a penalty, NOT THE MANUFACTURER OR DESIGNER OF THE RENTED ITEM(S).THEY
but as a reasonable estimate of our costs associated with your late cancellation. If you ARE PROVIDED "AS-IS". A CLASSIC MAKES NO WARRANTIES, EXPRESS
fully comply with this Contract, we will credit your fee(s)and deposit(s)against the OR IMPLIED (INCLUDING ANY WARRANTIES OF MERCHANTABILITY'
total amount due hereunder.You agree that:(a)we may deduct any amount you owe us SUITABILITY, FITNESS, DESIGN, UTILITY, CAPACITY OR FREEDOM FROM
from any deposit(s)or fees(s)you provide;(b)such deposit(s)and/or fee(s)is/are not a DEFECTS),NOR DO WE MAKE ANY WARRANTY AGAINST INTERFERENCE
limit of your liability;and(c)no interest will accrue thereon. OR INFRINGEMENT REGARDING THE RENTED ITEMS,ALL OF WHICH YOU
(4)Delivery,Installation,Retrieval.If we agree to deliver,install and/or retrieve any WAIVE. TEMPORARY STRUCTURES,GRILLS,OVENS, PROPANE TANKS
Rented Item(s), you will: (a) be present at the Site at the agreed time(s); (b) ensure AND HEATERS, ARE INHERENTLY DANGEROUS AND SHOULD BE
the Site is properly prepared;(c)give any required notice(s)and obtain all necessary USED WITH GREAT CARE.YOU ASSUME ALL RISK OF LIABILITY, LOSS,
licenses,authorizations and approvals(including authorizations for driving tent stakes, PROPERTY DAMAGE AND OTHER CLAIMS ARISING IN CONNECTION WITH
disturbing the soil,and/or erecting temporary structures);(d)adviseall local utilitiesand THE RENTEDITEM(S)AND/OR ITS/THEl RUSE,TRANSPORTATION,LOADING,
cable companies at least 3 business days prior to installation;(e)mark all underground UNLOADING, INSTALLATION, ALTERATION, MAINTENANCE, STORAGE,
utilities;and(f)inform our representatives of the same and provide us with a detailed RETRIEVAL AND/OR REPOSSESSION (INCLUDING WITHOUT LIMITATION,
diagram thereof prior to installation.You will pay us an additional charge if we assist PERSONAL INJURIES AND DAMAGES CAUSED BY SEVERE WEATHER,
you with any of the foregoing(additional charges ruuv appllvfor certain deliveries curd/ CONTACT WITH UTILITY LINES OR CABLES, CONCRETE,ASPHALT AND/
or services provided outside of our regular business hours). You authorize us to drill OR OTHER GROUND SURFACES, SLICK OR UNEVEN GROUND OR FLOOR
holes or drive stakes as we deem necessary in order to anchor Rented Item(s). For an SURFACES, PROXIMITY TO HEAT SOURCES AND/OR FLAMMABLE OR
additional fee,we will fill the holes or install shields after removal.You represent and NOXIOUS SUBSTANCES, STRETCHING, CRACKING, TEARING, LEAKING,
warrant that you(a)own the Site,or(b)have obtained the owner's written authorization MOLD AND MILDEW, AND CLAIMS OF INTELLECTUAL PROPERTY
to install any tents rented from us and will provide us a copy of the authorization on INFRINGEMENT),AND YOU HEREBY RELEASE AND DISCHARGE US FROM
request.We are not responsible for delays caused by other parties,including providers AND AGREE TO INDEMNIFY, DEFEND AND HOLD HARMLESS A CLASSIC
of other equipment,products or services for your event("Other Providers")for which AND ITS OWNERS, OFFICERS, DIRECTORS, SHAREHOLDERS, AGENTS,
you agree to indemnify,defend and hold harmless A Classic. If you cannot be present EMPLOYEES, INSURERS,SUBROGEES, SUCCESSORS AND ASSIGNS, FROM
upon defivety, you agree to accept the statements of our representatives, including AND AGAINST ANY AND ALL LIABILITIES, CLAIMS, DAMAGES, LOSSES.
representations regarding item condition and quantities. COSTS AND EXPENSES (INCLUDING WITHOUT LIMITATION,ATTORNEYS'
(5) Use.You will, at your sole cost: (a)ensure that each Rented Item is used safely FEES)ARISING IN CONNECTION THEREWITH, EVEN IF RESULTING FROM
Within its rated capacity,and only for its intended purpose(s)at the address set forth OUR NEGLIGENCE.
on Page I (the"Site"), in compliance with all applicable laws, rules and regulations; (15) UCC. If Article 2A-Leases of the UCC is deemed to app to this Contract you
and(b)provide adequate power,heating and lighting.You will not,nor will you permit hereby waive any and all rights and remedies conferred upon you under aj 2A-303 and
anyone else to: (i) repair, abuse, misuse, overload, remove, damage or destroy any 508 through 522 thereof.Your duties hereunder are UNCONDITIONAL
Rented Item(s);or(ii)take possession of or control any of the Rented Item(s). (16) Media. We may, at our option, take photos or videos ("Media")of your event.
(6) Weather-Related Risks. TENTS AND/OR BOUNCE HOUSES ("Temporary You hereby grant us a perpetual,paid-up,royalty-free license to edit,copy,display and
Structures") MAY COLLAPSE DURING SEVERE WEATHER. If hazardous distribute all such Media,publicly or privately,in any manner we deem appropriate.
weather occurs or is imminent, you will: (a) cause all occupants to immediately (17) Miscellaneous. This Contract, and any Addenda signed by us, represent the
evacuate;(b)take reasonable steps to protect the Rented Item(s);and(c)permit us to entire agreement between you and A Classic,and supersede all other agreements and
dismantle and store or retrieve it/them(without obligating us to do so). representations,including our website and advertising.You will pay our attorneys'fees
(7) Inspection.Upon receipt/delivery/installation,you will(a)ensure that each Rented and other costs of enforcing this Contract. You will timely pay all taxes, lines, fees,
Item is: (i) carefully examined; (ii) in good condition and repair, properly installed; assessments and other charges related to the Rented Item(s), If any provision of this
(iii) acceptable to you; and (iv) appropriate for your purposes, not based on any Contract is found unenforceable by any court ofcompetentjurisdiction,such provision
recommendation by A Classic,and(b)notify us of any detects or malfunctions. will be deemed deleted,and the remainder of this Contract will remain valid and in full
(8) Return. Unless you have engaged us to break down, clean and/or retrieve any force and effect.Time is of the essence.There are no third-party beneficiaries to this
Rented Item(s) (as specified on Page 1), you will return all Rented Itent(s) to us on Contract or any Addenda. We may inspect the Rented Itent(s)anywhere,at any tittle,
time, clean and otherwise in good order, condition and repair, properly "Packaged" without notice or liability to you. Neither our exercise, nor our failure or delay in the
(as specified below). Otherwise, you will pay us: (a) Rent for each succeeding full exercise,of any rights or remedies will constitute an election of remedies or a waiver
rental period until all Rented Item(s)is/are replaced or returned as required;and(b)all of any right or remedy we may have. If any performance required of us is rendered
costs and expenses associated with returning it/them in the proper condition or,at our impractical as a result ofany act or omission of any Other Providers or any event,fact or
option,replacing it/them.Certain items may be delivered on pallets,in crates,cartons circumstance beyond our reasonable control,we will be excused therefrom.YOU waive
or boxes,stacked,bagged,racked, folded,rolled and/or strapped("Packaged"). Upon all statutes of limitations regarding our rights and remedies.You authorize us to check
return, you will ensure that all Rented Items are properly Packaged. YOU AGREE your credit with one or more credit bureau(s).and to submit all amounts due and
NOT TO PACKAGE ANY RENTED ITEM UNLESS IT IS COMPLETELY DRY. coming due hereunder for payment on your debit or credit card.All amounts due
PACKAGING WET OR DANIP RENTED ITENIS MAY RESULT IN MOLD OR hereunder but not timely paid will bear interest at the nutxunum legal rate.You will pay
MILDEW,FOR WHICH YOU WILL BE LIABLE. us the maximum lawful charge Ibr any declined debit or credit card,you provide or any
(9)Training and Safety Instructions.You acknowledge that you:(a)have received, NSF check you write. Our maximum liability in connection with this Contract is
read and understood all training,instructions,product warnings,user manuals,and other limited to the Rent actually paid by you hereunder.This Contract allocates the risk
information regarding the proper and safe transportation,installation,use,maintenance of injury or damage to persons or property,and that allocation is reflected in a reduced
and storage of the Rented Item(s) ("Instructions"); (b) will fully comply therewith; rental charge.We will have the right of fist refusal to prow ide al I other items to be rented
(c)will use the Rented Item(s)only for its/their intended purpose(s), in a reasonable in connection with your event.This Contract Will apply not only to the Rented Item(s)
and safe manner; and (e) will immediately discontinue use of any Rented Item that identified on Page I,but cdso to all other arms you rent from LISW(1171'tirretime unless von
malfunctions or proves defective(a"Malfunction"). execute a new agreement with its. Your hnubvritten,digital,electronic, photocopied,
(10)Malfunctions.to the event ofa Malfunction,you will immediately notify us,and or facsimiled signature hereon will he enforceable as an original.'I'Iiis Contract cannot
we will(at our option):(a)repair the Rented Item;(b)provide you with a replacement; be amended or extended except in a writing signed by A Classic,and will be goy erned
(c)make a comparable item available as soon as reasonably possible;or(d)return the solely by the laws of Indiana.Proper venue for any and all legal actions commenced rn
unused portion of the Rent previously received from you and cancel this Contract.The connection herewith shall lie solely and exclusiych_ in Marion County,Indiana.
foregoing remedy is EXCLUSIVE. We will have no obligation other than as set forth The undersigned has carefully read,and ag_rees to,the terms of this Contract.
herein with respect to Malfunctions. You waive, any and all other claims against us,
including without limitation incidental conse ucntial special and punitive damages
(I I)Insurance.You will maintain all insurance we deem necessary,but in any event, Signature:
at least:(a)commercial general liability insurance with minimum limits of 52,000,000 Customer/Lessee/Authorized Signatory
I
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/01/14 Receipt $23.26
05/01/14 Receipt $52.92
05/02/14 Receipt $66.46
05/05/14 Receipt $46.43
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Linda Kennen
IN SUM OF $
1721 Wood Valley Drive
Carmel, IN 46032
$189.07
ON ACCOUNT OF APPROPRIATION FOR
Community Relations Gift Fund 854
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
854 Receipt - 1 $23.26
I hereby certify that the attached invoice(s), or
.
bill(s) is (are)true and correct and that the
854 Receipt - . 1 $52.92
materials or services itemized thereon for
854 Receipt - . 1 $66.46 which charge is made were ordered and
854 Receipt - . 1 $46.43 received except
C mc'
Monday, June 30, 2014
s
Director, Co munity Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund