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Home My WebLink About234915 07/16/14 (9, ) CITY OF CARMEL, INDIANA VENDOR: 368118 ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: $••" 11,396.00' CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 234915 JASPER IN 47546 CHECK DATE: 07/16/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1202 4463201 32042 1053461 11,396.00 50 UNCP L500 0 t ® (�° Carmel INDIANA RETAIL TAX EXEMPT PAGE C}JJJ111 ,Jjr CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 32042 35-60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE. PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION W 12014 Unidesk VDI Matrix Integration Carmel Communications Attn: Valerie Lame SHIP Terry Crockett VENDOR 417 Maim Street TO 3 Civic Square Jasper, In 47546 Carmel, IN 46032 (317)571-2567 CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Account 44-832.01 1 Each End of Quarter Incentive EOQI ($1,000.00) ($1,000.00) 100 Each Desktop Image&App Mgmt Storage Efficiency UN-C-P-1-500 $99.41 $9,941.00 100 Each 1-Year of 2417 Maintenance&Support for 1 desktop UN-C-S-1-1-500 $24.56 $2,456.00 - r fpm" vats Total: $11,397.00 l \( /` 1 (" r✓��'Jl\,-ff\E/6 0 l f(�/rye 1 I 4i!°fig€J;ky/�f 4'IU � ...... i� ✓ ;. ! r, 1 i;�" .-=�< ;* 041 e �• i �. � Fr y- 0--�,t.""t ,' +� � (; • � i--�;S f�� .1110° Send Invoice To: � City of Carmel Terry Crockett 3 Civic Square Carpel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT 1202 Carmel IS Dept. PAYMENT $11,397.00 • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENTTO PAY FOR THE ABOVE ORDER. •SHIP REPAID. CCv • C.O.D.SHIPMENTS CANNOT BE ACCEPTED. !/ 4 •PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING LABELS. /f Dir or !a •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK-TREASURER DOCUMENT CONTROL NO. 3 2 0 4 2 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE VOUCHER NO. WARRANT NO. ALLOWED 20 IN THE SUM OF$ ON ACCOUNT OF APPROPRIATION FOR r . Board Members PO#or DEPT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Signature — --. _._..._-...-.-.....-........_.-..-..---..-.....-- ..— Title Cost distribution ledger classification if claim paid motor vehicle highway fund N Hewlett Packard • •Aruba VMware• •Juniper 1v OoM Cisco Systems• •Fortinet SEGol�ON Mitel • •'Fusion-io Microsoft• • Lakeside Software Veeam • • Brocade • Matrix Integration LLC • 417 Main Street,Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573 i Bill to Shi to P ' City of Carmel Carmel Communications Terry Crockett Terry Crockett Carmel City Hall Carmel City Hall One Civic Square 3 Civic Square Carmel IN 46032 Carmel IN 46032 (317) 571-2567 Ext. 0000 Purchae Order# ' Account ID Salesperson Ship Via Terms Invoice# Invoice D sate Page 32042 CARMEL BALLINGER DROP SHIP Net 30 INV1053461 7/7/2014 1 Quan Item# Description Serial# Unit Price Extended Price 100 UN-C-P-L500 UNIDESK - Desktop Image & App Mgmt, St $89.40 $8,940.00 100 UN-C-S-1-L500 UNIDESK - 1-Year of 24/7 Maintence and $24.56 $2,456.00 50 UN-C-P-L500 UNIDESK - Desktop Image & App Mgmt, St $0.00 .; r3� ., $0.00 50 UN-C-S-1-L500 UNIDESK - 1-Year of 24/7 Maintence and $0.00 $0.00 0 Card./Check-# Subtotal $11,396.00 ORA AQ104353-A THANK YOU!! ENR/ENR Misc $0.00 COMMENTS Tax $0.00 Freight $0.00 - 11 396.00 Due: 8/6/20 4 Total $ , Batch ID 7/7/14 Payment Receive $0.00 _ �Invoice,�-_.a .___Balance Due _,, _$11,396.00 Please pay from this invoice. All,past due charges are subject to a 13/4% per month penalty. SAVE THIS RECEIPT.IT IS YOUR.PROOF OF PURCHASE FOR WARRANTY REPAIRS. LL Terms and `ondidons on the reverse side.'' White Copy-Customer Yellow Copy-File Pink Copy-store PLEASE PAY FROM THIS INVOICE TERMS AND CONDITIONS 1. ACCEPTANCE,MODIFICATION,ASSIGNMENT: By placing this order for software, 12. LIMITATION OF LIABILITY: Matrix shall not under any circumstances be liable to the computers,telephone equipment or related products of services,including the installation and Customer,owner of the Goods and Services or any third party for special,indirect,incidental, cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages,including,without limitation,loss of profits or revenues,loss or the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods, over inconsistent provisions in any other form or document of Customer. No change or modifica- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC("Ma- inability to use the Goods and Services or by any performance or non-performance under,or trW). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these Terms and Conditions.Matrix's sole liability for any defective Goods and prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth above,or if amended,as applicable at the time of manufacture or repair of the Goods and Ser- a. PAYMENT:Customer agrees to pay deposit or down payment as required by Matrix Customer vices. Some states do not allow the exclusion or limitation of incidental or consequential agrees to pay to Matrix the amount indicated on the Invoice,per terms of invoice from date of damages,so the above limitations or exclusion may not apply to all Customers. Any action Invoice(U.S.Funds only),for Goods and Services ordered. INTEREST WILL BE CHARGED resulting from any breach on the part of-Matrix as to the Goods or Services delivered hereunder AFTER DUE DATE STATED ON INVOICE FROM THE DATE OF INVOICE AT THE RATE must be commenced within one year after the cause of action has occurred. OF ONE AND THREE-QUARTERS PERCENT(1.75%)PER MONTH. International sales 13. RETURNS AND ALLOWANCES: Because of the nature of Matrix's Goods and Services will require additional payment arrangements. No Goods and Services shall be sold on consign- ment or conditional sales basis. Payment for the Goods and Services delivered hereunder shall and Matrix's agreements with vendors,Matrix only provides for a tens(10)calendar day return constitute acceptance thereof. Until payment is received in full,all Goods and Services sold to policy based on delivery date. There shall be a fifteen percent(15/0)restocking fee on any Customer or listed on Customer's invoices remain the property of Matrix,and Matrix will hold returned item,in addition to any specific out-of-pocket expenses which Matrix may have in- title to these items until such time as payment in fidl is received by Matrix.lathe event ofareturned carred specific to your sale. Any returned Goods must be in new,resalable condition and check issued by Customer to Matrix,Customer agrees to pay a service fee not to exceed the greater include original boxes,shrink-wrapped documentation and system software. Any return of ofthirty dollars($30.00)or five percent(5%)(but not more than two hundred fifty dollars($250.00) Goods must be accompanied by an RMA#provided by Matrix. There are no returns or refunds of the amount due. In regard to open accounts,lease and sales contracts,property and title shall of any kind on any commercial software,opened or unopened. If a software vendor guarantees vest in the Customer only when all owed by said Customer have been verified by Matrix satisfaction of their product,it will be your respomsibility to seek a refund directly with that as having been paid to aviatrix in full. vendor if you are not satisfied. Matrix does not support money-back guarantees on software. Matrix will exchange an item purchased from Matrix only if that item is found to have been defective,as determined by Matrix,at time of purchase. This will not apply if the item was 3. DELIVERY: The specific terms of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the following notation on the front side of this invoice: "AS Invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place, ofCustomer.Matrix is not liable for delays or failure to ship due to fire,strike,act of God,the public the Customer-must-provide this invoice as-proof of purchase._j\Ton-authorized.installatimns enemy or other causes beyond the-control of Matrix. With respect to Matrix,all shipments are made by non-certified personnel may void your manufacturer's-warranty. Under diose circum- F.O.B.point of shipment("Ship To"on reverse side),freight prepaid and allowed. Shipments to stances,any repairs would be classified as out-of-warranty,and be charged for normal service Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's work select the appropriate carrier. Special requests including,but not limited to,inside delivery, environment for the use of micro computers or telephone equipment. Environmental problems installation,and call before delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the to meet shipment,rerouting while in transit,or carrier storage charges are the responsibility of the protection,suitability and/or integrity of your data-At is Customer's responsibility to back Customer. Matrix will select the carrier unless otherwise specified on the order. Any additional up Customer's data regularly. costs incurred packaging the Goods and Services as a result of request by Customer will be at Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shall grant a security Invoice shall be conclusive, interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer. Customer irrevocably constitutes and appoints Matrix as the Customer's true and lawful attor- 4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with full power of substitution to execute,acknowledge and deliver any instru- ceases after acceptance by carrier. If shipment arrives short or damaged,the Customer must file a ments as due and perform any acts facilitating enforcement,of Matrix's remedies under this claim immediately with the carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including,but not limited to,the filing of UCC financing statements immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any Goods and Services sold by Matrix to Customer. specified time required for each vendor or,if no vendor,five(5)days after receipt of Goods and Services constitutes acceptance and a waiver of any such claims 15. GOVERNING LAW: All disputes between the parties,whether or not arising out of these Terms and Conditions,will be governed by the laws of the State of Indiana. Customer 5. DISCLAIMER OF WARRANTIES: The express warranties below are Matrix's sole warran- agrees to submit to the jurisdiction of and agrees all lawsuits relating to any disputes between the Customer and Matrix will be brought only in a state court located in Dubois County, ties of its Goods and Services,there are no understandings,agreements,representations,or war- Indiana or the United States District Court for the Southern District of Indiana. THE CUS- ranties,express or implied(including any regarding the merchantability or fitness for a particular TOMER HEREBY WAIVES THE RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO- purpose),not specified herein,respecting the Goods and Services. Except for those obligations CEEDINQ CLAIM;OR COUNTERCLAIM WHETHER IN CONTRACT OR TORT,AT LAW of Matrix identified in dtese Terns and Conditions,all risks related to the quality and performance OR IN EQUITY,ARISING OUT OF OR RELATING IN ANY WAY TO THESE TERMS AND of the Goods and Services and responsibility for repair or service costs rests solely on the Cus- tomer. CONDITIONS AND ALL OTHER DISPUTES BETWEEN THE PARTIES. 6. EXPRESS WARRANTIES: The express warranties of Matrix are as follows: 16. MITIGATION: If Matrix repossesses the Goods and Services prior to payment by the THE GOODS AND SERVICES SHALL BE COVERED BY THE MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix may sell the Goods and Services, AS IS, RANTY(IF ANY)WHICH SHALL BE BETWEEN THE MANUFACTURER AND CUSTOMER. WHERE IS,free and clear of all rights of the Customer at either public or private sale, and ONLY WITH AUTHORIZATION FROM MANUFACTURER,WILL MATRIX ACT AS REFER- apply the net proceeds(after deducting expenses of repossession and sale)to the obligation RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS,REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY AS REQUIRED BY THE MANUFACTURER, DURING THE PERIOD OF THE DISPOSE OF TIME GOODS IN ANY COMMERCIALLY REASONABLE PLACE AND MANUFACTURER'S WARRANTY. MATRIX SHALL ONLY PERFORM WARRANTY RE- MANNER AND THE CUSTOMER WAIVES ANY NOTICE OF TIME, PLACE AND ---RAW-1.--TO-THF FXTFNT-AII-TfIOWX7-D-B -THF MANTJFACTURER_-ANY-COST TI.iAT MANNER 01-S F. MATRIX INCURS WHILE ACTING AS SAID AGENT OR MAKING SAID WARRANTY REPAIRS SHALL BE THE OBLIGATION OF THE CUSTOMER,SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Terms and Condi- MENT BY MANUFACTURER. MATRIX MAY,AT ANY TINE,DECIDE NOT TO ACT AS tions,along with any Credit Application, invoice,Acknowledgement,Bill of Lading (and SAID AGENT. any exhibits,addenda or amendments thereto)of which this order may be a part,constitutes the sole and complete agreement between Matrix and the Customer with respect to the purchase of 7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services. with the enforcement by Matrix of these Terms and Conditions and the costs of collection(includ- ing the fees of any collection agencies to whom the Customer's account may be referred),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing bow the reasonable attorneys'fees(which attorneys'fees shall not be less than 25%of the amount due, order was entered,the approximate shipping time and other pertinent information. It is the unless a lower amount is specified by applicable law). Customer's obligation to examine this acknowledgement carefidly and notify Matrix immedi- ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however, 8. CANCELLATION: All cancellations must be made in writing. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within live(5)working charges may be incurred by the Customer depending upon the stage of its installation or ability days of the acknowledged ship date. If a firm ship date is necessary,Customer must inform and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's request. Acknowledged shipping dates are contingent upon the force majeure conditions 9. ORDER CHANGES:All changes to an order must be made in writing and are subject to contained in these Terms and Conditions. Matrix's ability to conform. 10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. MATRIX'S PERFORMANCE OF ITS OBLIGATIONS: The production and delivery or further remedies provided in law or equity.No waiver of a breach of any provision of these Terns of the Goods and Services to the extent delayed or hindered or prevented from the performance and Conditions shall constitute waiver of any other breach or of such provision. by reason of natural disasters,acts of God,strikes,lockouts,labor troubles,inability to pro- cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots, 11. INSOLVENCY.Matrix may forthwith cancel this order in the event of the happening of any insurrection,acts of terrorism,war or other reason of a like nature not the fault of Matrix shall of the following or any other comparable event: insolvency of the Customer,the filing of a volun- excuse for the period of the delay Matrix's performance and the period for the performance shall tary petition in bankruptcy,the filing of any involuntary petition to have Customer declared be extended for a period equivalent to the period of such delay. bankrupt provided it is not vacated within thirty(30)days from the date of filing,the appointment of a receiver or trustee for Customer provided such appointment is not vacated within thirty(30) days from the date of such appointment,or the execution by Customer of all assignment for the benefit of creditors. REV 4105 VOUCHER NO. WARRANT NO. ALLOWED 20 Matrix Integration IN SUM OF $ Attn: Valerie Lange 417 Main Street Jasper, In 47546 $11,396.00 ON ACCOUNT OF APPROPRIATION FOR IS Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 32042 I 1053461 I 44-632.01 I $11,396.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, July 14, 2014 Director,,�IS �.. Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 07/07/14 1053461 $11,396.00 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer